The Administrative and Operations Arm of Florida’s Government Department of Management SERVICES STATE PURCHASING TEAM 5 Charles Day Tel Susan Barr Tel Renee Gregory Tel

Office Equipment and Support Services Team 5 contracts provide commodities and services to assist agency personnel in performing day-to-day operations in the office environment and to meet program goals and requirements. These contracts also provide support services to facilitate agency non-core operations. Team 5 contracts provide commodities and services to assist agency personnel in performing day-to-day operations in the office environment and to meet program goals and requirements. These contracts also provide support services to facilitate agency non-core operations.

Office Equipment and Support Services Contact: Charles Day

Office Equipment and Support Services Contact Susan Barr

COURIER SERVICES No / Effective: Aug 15, 2004 through Aug 14, 2007 DHL is the State of Florida's Sole Overnight & Ground Small Parcel Carrier DHL is the State of Florida's Sole Overnight & Ground Small Parcel Carrier

COURIER SERVICES UPS 2003 U.S. Domestic Accessorials Additional Handling Additional Handling Address Corrections- Ground Address Corrections- Ground Address Corrections- Air Address Corrections- Air Chargeback for Consignee Billing Shipments Chargeback for Consignee Billing Shipments C.O.D.s C.O.D.s Delivery Area Surcharge Delivery Area Surcharge Delivery Confirmation Response Delivery Confirmation Response Delivery Confirmation Response - Signature Required Delivery Confirmation Response - Signature Required Delivery Confirmation Response - Adult Signature Required Delivery Confirmation Response - Adult Signature Required Dimensional Weight Factor Dimensional Weight Factor Early AM Out of Territory Early AM Out of Territory Early AM Premium Early AM Premium Excessive Tracking, Tracing, & Refund Requests Excessive Tracking, Tracing, & Refund Requests Hazardous Materials Surcharge, Air Hazardous Materials Surcharge, Air Hazardous Materials Surcharge, Ground Hazardous Materials Surcharge, Ground Insured Value Insured Value Missing/Invalid Account # Charge Missing/Invalid Account # Charge Oversize 1 Oversize 1 Oversize 2 Oversize 2 Pickup Charge - Ground ARS Pickup Charge - Ground ARS Proof of Delivery- (Fax or Mail) Proof of Delivery- (Fax or Mail) Quantum View Notify Quantum View Notify Residential Differential Residential Differential Saturday Pickup Saturday Pickup Saturday Delivery Saturday Delivery Ship Notification (fax) Ship Notification (fax) UPS Returns: Print Return Label UPS Returns: Print Return Label UPS Returns: Electronic Return Label (new in Sept, 2001) UPS Returns: Electronic Return Label (new in Sept, 2001) UPS Returns: Print & Mail Return Label UPS Returns: Print & Mail Return Label UPS Returns Plus: 1 UPS Pickup Attempt UPS Returns Plus: 1 UPS Pickup Attempt UPS Returns Plus: 3 UPS Pickup Attempts UPS Returns Plus: 3 UPS Pickup Attempts UPS Returns Plus: Call Tag UPS Returns Plus: Call Tag Verbal Confirmation of Delivery Verbal Confirmation of Delivery Weekly Service Charge ($0 - $14.99 Billed) Weekly Service Charge ($0 - $14.99 Billed) Weekly Service Charge ($15.00-$59.99 Billed) Weekly Service Charge ($15.00-$59.99 Billed) Weekly Service Charge ( $60+ Billed) Weekly Service Charge ( $60+ Billed) International Rate International Rate Bill Duty/Tax & Shipping Charges to Shipper Bill Duty/Tax & Shipping Charges to Shipper Certificate of Origin Certificate of Origin Currency Conversion Rate Currency Conversion Rate Delivered Duty Paid, V.A.T. Unpaid Delivered Duty Paid, V.A.T. Unpaid Dimensional Weight Factor Dimensional Weight Factor Extended Area Surcharge Extended Area Surcharge Freight Collect Refusal - International Freight Collect Refusal - International Saturday Delivery Saturday Delivery Worldwide Express Plus Surcharge Worldwide Express Plus Surcharge

COURIER SERVICES DHL U.S. Domestic Accessorials

COURIER SERVICES No / Effective: Aug 15, 2004 through Aug 14, 2007 TO SET UP NEW ACCOUNT Agency CONTACT Agency CONTACT Phone Number Phone Number Address Address Agency Agency Billing Address (If Different Than Pick-up Address) Billing Address (If Different Than Pick-up Address) Department Department Pickup Address Pickup Address City City St St Zip Zip or call

COPYING EQUIPMENT No / Effective: Aug 15, 2004 through Aug 14, 2007 Lease Terms and Conditions Lease Terms and Conditions –governed by the contract and attendant purchase orders Insurance Insurance –General Condition 3.43 Ordering Instructions Ordering Instructions How To Use How To Use –Asses Your Needs –Limited Multiple Awards

OFFICE MACHINES No / Effective: Oct. 22, 2002 through Sep. 30, 2005 Specified Product Many of the machines that retail "Cash & Carry" offer would not have been awarded. Many of the machines that retail "Cash & Carry" offer would not have been awarded. The current Contract placed a premium on "cost to use". Therefore Laser based faxes were awarded. The current Contract placed a premium on "cost to use". Therefore Laser based faxes were awarded. Ink-jets, and thermal based plain paper systems were researched for a lower machine purchase price however the cost of supplies were prohibitive. Ink-jets, and thermal based plain paper systems were researched for a lower machine purchase price however the cost of supplies were prohibitive.

OFFICE MACHINES No / Effective: Oct. 22, 2002 through Sep. 30, 2005 Current Contract Offers the Following Differences vs. Cash & Carry Contract price includes: Delivery Delivery One year on Site Service (fix or immediate replacement) One year on Site Service (fix or immediate replacement) Minimum Service Response; 6 hours Minimum Service Response; 6 hours Guaranteed Service Renewal Price up to 2 years after Contract Termination Guaranteed Service Renewal Price up to 2 years after Contract Termination Guaranteed Supply Pricing up to 2 years after Contract Termination Guaranteed Supply Pricing up to 2 years after Contract Termination Guaranteed replacement of discontinued machines at equal or better specs; equal or better price. Guaranteed replacement of discontinued machines at equal or better specs; equal or better price. Installation & Training in Categories 4B, 5A, 5B and 6. Installation & Training in Categories 4B, 5A, 5B and 6. Full Supplies (not starter supplies) in all delivered machines Full Supplies (not starter supplies) in all delivered machines Availability to deliver within 14 days Availability to deliver within 14 days Indemnification of the State for Risk, Insurance Indemnification of the State for Risk, Insurance Vendor insurance related to service on-site up to $1,000,0000 Vendor insurance related to service on-site up to $1,000,0000

OFFICE CONSUMABLES No / Effective: Dec. 31, 2002 through Dec. 30, 2006 What have you done for me lately? P-card Use P-card Use E-Invoicing E-Invoicing Core vs. Non-Core Core vs. Non-Core Accounts Payable Accounts Payable

PAPER & ENVELOPES No / Effective: Mar. 28, 2004 through Mar. 27, 2007 No / Effective: Oct. 24, 2002 through Oct. 9, 2005 Prices Prices Delivery Delivery Ordering Instructions Ordering Instructions

RENTAL VEHICLES No / Effective: July 1, 2004 through June 30, 2009 Major Changes: Fuel Reimbursement is through your agency instead of Avis Fuel Reimbursement is through your agency instead of Avis Do not pay a per mile fuel mileage charge Do not pay a per mile fuel mileage charge Gasoline price is based on the Energy Information Administration (EIA) for Florida, published each Monday Gasoline price is based on the Energy Information Administration (EIA) for Florida, published each Monday Refueling Service Charge is a convenience for the service of refueling the vehicle upon return (.10/gal) Refueling Service Charge is a convenience for the service of refueling the vehicle upon return (.10/gal) Personal Use: must use your own insurance or buy it from Avis Personal Use: must use your own insurance or buy it from Avis Same charges as in previous contract except lower rates Same charges as in previous contract except lower rates – ↓ Rental Daily Rate – ↓ Hourly Rate – ↓ Additional per/mile rate after 200 miles If you do not use your P-Card or other approved payment methods that are billed directly to the agency by Avis or a credit card company, YOU WILL BE CHARGED TAXES AND A $2.00 PER DAY SURCHARGE. If you do not use your P-Card or other approved payment methods that are billed directly to the agency by Avis or a credit card company, YOU WILL BE CHARGED TAXES AND A $2.00 PER DAY SURCHARGE.

RENTAL VEHICLES No / Effective: July 1, 2004 through June 30, 2009 Changes and Advantages Changes and Advantages –Eliminated Fuel Mileage Charge ($ $ 0.085) –Lower Net Rates Avg. -9% –Lower Late Charges Avg.-32% –Lower Excess Mileage Charges Avg. -27% –Fuel Prices Float with EIA U.S. Retail Gasoline Prices Savings Savings –Savings off List Price : 52% –Estimated Difference Previous Contract: -21%

RENTAL VEHICLES No / Effective: July 1, 2004 through June 30, 2009 IMPORTANT Under the provisions of Section (6), Florida Statutes, rental vehicle use not paid directly by a governmental organization is taxable. Only in-state rentals that are billed directly to the agency are tax exempt by use of any of the following approved payment methods: Avis Credit Card Avis Credit Card Avis issued Company Travel Order (ACTO) Avis issued Company Travel Order (ACTO) State of Florida Purchasing Card or State of Florida Purchasing Card or Pre approved Direct Bills using Purchase Orders Pre approved Direct Bills using Purchase Orders

RENTAL VEHICLES No / Effective: July 1, 2004 through June 30, 2009 Save on Sales Tax Save on Sales Tax –Only in-state rentals that are billed directly to the agency by use of an Avis Credit Card, Avis issued Company Travel Order (ACTO), State of Florida Purchasing Card, pre approved Direct Bills using Purchase Orders, are tax exempt. Save on Use Tax Save on Use Tax –exemption from use tax is not available for any taxable transaction when payment is made by use of personal funds, including cash, checks, or credit cards, even though the employee is subsequently reimbursed by the governmental organization.

RENTAL VEHICLES No / Effective: July 1, 2004 through June 30, 2009 Travel Guidelines Review each trip to determine if it is more economical to rent a vehicle from the state contract or pay mileage for the use of privately owned vehicles. Review each trip to determine if it is more economical to rent a vehicle from the state contract or pay mileage for the use of privately owned vehicles. There is a $.10/mile savings over the privately owned vehicle reimbursement rate. You should account for this when you approve the mode of travel. There is a $.10/mile savings over the privately owned vehicle reimbursement rate. You should account for this when you approve the mode of travel. Be cognizant of any additional travelers that may be going on state business to the same location. If this occurs, employees should be required to travel together. Be cognizant of any additional travelers that may be going on state business to the same location. If this occurs, employees should be required to travel together. Employees who travel frequently and have not been issued a purchasing card, should request a restricted use card to take advantage of the tax use savings. All employees should be reminded to use the purchasing card to pay for official travel related expenses and they should make sure that the providers are giving them the tax exempt status that is provided by law. Employees who travel frequently and have not been issued a purchasing card, should request a restricted use card to take advantage of the tax use savings. All employees should be reminded to use the purchasing card to pay for official travel related expenses and they should make sure that the providers are giving them the tax exempt status that is provided by law.

AIR TRAVEL No / Effective: Nov. 15, 2001 through Nov. 14, 2004 Spend information based on Flair Data for the FY is approximately $ 16.9 M Spend information based on Flair Data for the FY is approximately $ 16.9 M –Universities (FSU, UCF, UF) = $ 10.0 M –State Agencies= $ 6.9 M Spend categories include In-State, Out-of-State and Foreign travel Spend categories include In-State, Out-of-State and Foreign travel Florida has the second largest number of enplanements Florida is second to California and followed by Texas. Florida has the second largest number of enplanements Florida is second to California and followed by Texas. Include Rental Cars, Hotels, and Travel Agencies the spend is estimated to be $ 50.0 M Include Rental Cars, Hotels, and Travel Agencies the spend is estimated to be $ 50.0 M

TEMPORARY EMPLOYMENT No / Effective: May 17, 2004 through May 16, 2007 Definitions: Pay Rate: The per hour rate paid to the temporary employee by the contractor. Pay Rate: The per hour rate paid to the temporary employee by the contractor. Bill Rate: The per hour rate paid to the contractor by the contracting agency. Bill Rate: The per hour rate paid to the contractor by the contracting agency. Incumbent employees and bill rate adjustment, see Memo for details. Incumbent employees and bill rate adjustment, see Memo for details.

LABORATORY SUPPLIES No / Effective: May 1, 2003 through April 04, 2006 NASPO Multi-State Laboratory Supply Contract Contract –Arkansas is the lead –Evaluation members included Florida and Louisiana. : Vendors Vendors –Fisher –VWR –OraSure – Rapid HIV 20 minute test, 99.6% accuracy

No /Tentative Effective: October 1, 2004 MEDICAL & DENTAL SUPPLIES NEW STATE TERM CONTRACT No /Tentative Effective: October 1, 2004 New 3-year State Term Contract Medical Supplies $2.1 million in savings over current pricing 3 CMBE Vendors – – American Medical Depot – – Med Supply of Tampa – – Sun Surgical Supply Med Supply Partners (non-CMBE) Cross-Agency Strategic Sourcing Team – – DMS – – DOH – – DOC – – DCF

No /Tentative Effective: October 1, 2004 MEDICAL & DENTAL SUPPLIES NEW STATE TERM CONTRACT No /Tentative Effective: October 1, 2004 Medical Supplies –28.7% Savings From The Baseline Price Dental Supplies –15.9% Savings From The Baseline Price DOC Current Agency Contract Provides 20% Discount Off Catalog List Price