HRMS TIMEKEEPER Assisting Timekeepers who enter time and leave for salaried staff

Timekeeper Responsibilities 1- Print, distribute, & collect source documents (Timesheet) (Discoverer) (Timesheet) (Discoverer) 2- Enter the employee’s time and leave (OTM, Timecard) (OTM, Timecard) 3- Run the UVA OTM Standard Hours Exception Report 4- Print and distribute the Use or Lose Leave Balance report (Discoverer)

The Source Document

Signatures & Dates Totals Use a pen!

Audit Requirements Use a pen for all entries and signatures Use a pen for all entries and signatures –Do not use pencil Employee signs Employee signs –Signature date is the actual date signed Supervisor signs Supervisor signs –Signature date is the actual date signed Do not sign and pre-date prior to the employee’s signature and date Do not sign and pre-date prior to the employee’s signature and date Verify calculation for total hours worked Verify calculation for total hours worked

Leave Reversion Leave Reversion is an IS Leave Reversion is an IS process that verifies requested leave types. If balances do not exist or do not cover the leave hours entered, the IS implements the leave reversion process. NEVER change designated leave on an original source document. DO ALLOW the system to use Leave Reversion or initiate a docking when necessary.

BIG OFFENDERS IN TIMEKEEPING FMLA Leave Civil & Work-Related Leave–JURY DUTY Holidays Saturday & Sunday

The Exception Report

IS.PAY_Leave Use or Lose Report (Discoverer)

UVA Time and Leave Summary Report Audit suggests running this report to verify the total hours entered