THE FACE OF THE CLUB : REGULAR MEETING By Shrirang Prabhu.

Slides:

Advertisements

Similar presentations

Advertisements

Zone Chair Meet-up Southeastern U.S.A. Area 1 E. Overview of Web Conference Review the Job of the Zone Chair Focus On Clubs Making Zone Gatherings Worthy.

PROTOCOL, DECORUM & ETIQUETTE for ROTARACT MEETINGS

LIONS PROTOCOL Lion Dr JOSEPH T MOOLAYIL MJF District Co-ordinator Designate(Protocol )

1311A.7 Club Leadership Training Session Achieving Success As Sergeant At Arms.

WELCOME. What skills and qualities do you require to be a club officer?

Making a Meeting Move ~Keys to a good Meeting Presented by

Special Notes – “Speakers” President's Role The Speaker Introducing the Speaker Vote of Thanks Appreciation of Speaker PR Opportunity Consider inviting.

“Retention is Key” A membership System. “Retention is Key” A TOTAL MEMBERSHIP SYSTEM A TOTAL MEMBERSHIP SYSTEM ADAPTED FROM A RI RETENTION PILOT ADAPTED.

1 PLANNING & CONDUCTING EFFECTIVE MEETINGS American Legion Auxiliary FY08.

Effective Meetings 1. There Are Only Two Types of Speakers in the World: 1. The Nervous 2. Liars 1. The Nervous 2. Liars - Mark Twain 2.

Meeting Roles & Responsibilities

P.E.T.S. DAY 1 Running Your Club Effectively LUNCH Leadership and Motivation Working With Your District Team BREAK Planning for the Long Term Reporting.

Membership Plan for the Rotary Club of ____________. Membership (What are you going to call this plan?) Drafted by (Your Name). Club Position ______.

WELCOME TO FAR WEST PETS “THE WEEKLY ROTARY MEETING”

District 5240 Membership Slide District XXXX Membership Seminar District 5240 Membership To Make A Difference Takes 1.

1 Membership Betsy Demaray District 6290 Membership Chair

Slide 1 District 9940 LETS – May 2010 Role and Responsibilities Club Secretaries Presented by Paul Mears and Russell Smith Rotary Club of Tawa.

District 6400 Assembly April 18, 2009 Secretary’s Session Led by: PDG Jack Mueller, Secretary 2008 SUE KOWALSKI Secretary Presentation made up.

Linda Murray District 5050 Membership Chair Cell

ROTARY MEMBERSHIP Recruitment, Retention… Is There More? 2013 District 7570 PETS.

Communication and Leadership Putting on Conferences and Contests.

Welcome to Ushering! Peck School of the Arts Facilities and Operations Version

A STEP BY STEP APPROACH Extension. Build it and they will come Establish the Extension Committee Start having regular meetings Spread the word Opportunities.

May 18, 2015 Club Meeting Agenda 1.Call to order: President, “The Meeting will come to order.” 2.Pledge of Allegiance, Texas Flag, Harpool Student Creed,

Project Refresh “Club Growth” Programme With thanks to MD 201 Australia, Past International Director Ken Bird and the Lions Club of Howick.

Secretary’s Workshop Standard Duties. Usually, the secretary position is the training ground for a future leadership position The standard duties of a.

Spring Into A Good Meeting How to make and keep your meetings running smoothly Dr. Leonard M. Young Professional Registered Parliamentarian.

Ithaca Sunrise Rotary Membership Committee 2009/2010 Roger Beck Peter Brellochs David Bulatek Chris Haase Mark Haase Roni Mays.

District 7570 MEMBERSHIP. District 7570 DTTS 2014 Membership Begins with YOU.

Effective Board Meetings. Suggested Agenda 7.Committee Reports 8.District Directors’ Reports 9.Old Business 10.New Business 11.District President’s Remarks.

2014/15 ‘MEETINGS’ Bill Evans. RULES OF THE ROAD Cell phones OFF Stay on track “Keepers” Respect others.

How to Conduct Quality Contests Helen Chen, ATM-Silver/CL Sept. 4, 2005.

Agriscience, Unit 5 worksheet. 1. Memorization of a speech has two serious pitfalls. If the line of thought is lost during delivery, the speaker may.

Secretary’s Workshop Standard Duties. Usually, the secretary position is the training ground for a future leadership position The standard duties of a.

PROTOCOL Lions Learning Weekend PDG Jim Hilt March 26 th, 2011.

Area Governor Training August 10, 2013 Still the Best Job Ever in Toastmasters!

1311A.7 Club Leadership Training Session Achieving Success As Sergeant At Arms.

Conducting Organizational Meetings This workshop will consist of the following format:  Presentation.  Group discussion with questionnaire.  Group reports.

District 3810, Philippines THE GOVERNOR’S VISIT Rotary Year

1 st Club Planning Meeting 1.An explanation of how the plan works is given to the club members. 2.Club chooses a time period for the recruitment.

1311A.7 Club Leadership Training Session Achieving Success As Sergeant At Arms.

NT At the local level, the chapter is the backbone and the spearhead of the Fellowship in carrying out God's great world shaking end –time revival.

Parliamentary Law Basics Objective: Analyze the role of Robert’s Rules of Order in conducting a business meeting Objective: Demonstrate key parliamentary.

Secretariat Session Purpose Expectation Setting.

Let’s go to the 4-H Meeting Jim Rhodes Northwest District 4-H Program Specialist.

PRATHAM PETS – 6th March 2016 Rtn. Dilip Mulay/Rtn. Virendra Widge

2017 District 44 Mid-Year TLI Pre-Work Part I of II.

2017 District 44 Mid-Year TLI Pre-Work Part I of II.

New Members Orientation Krasimir Kashinov, President 2016/2017

Communications How to Write a Speech

Quiz: How Are Your Meetings

PROPOSED PROTOCOL & AGENDA FOR ROTARY CLUB WEEKLY MEETINGS

Senator Training Student Government Association

Attendance & Fellowship

Attendance & Fellowship

CLUB CONTESTS – AN OPPORTUNITY

New Member Orientation

Standard Agenda 6:00pm 6:05pm 6:10pm 6:35pm 6:45pm 7:00pm

Secretary Club Officer Training.

Effective Planning for Meetings

Manage Meetings.

Club Leadership.

Secretary Club Officer Training.

World Community Service (WCS)

Vice President Public Relations (VPPR)

Timeline and Key Milestones for One Health Platform Launch

Welcome to the Club Officers Training Program – Sergeant At Arms

Vice President Membership (VPM)

Presentation transcript:

THE FACE OF THE CLUB : REGULAR MEETING By Shrirang Prabhu

REGULAR MEETING Important Feature of a Rotary Club. Indicates club health. Platform to conceive worthy service projects. Imp. Criteria for club’s failure to function.

REGULAR MEETING Prerequisites Venue Food / Snacks Logistics Preparation Agenda: Crisp, Time Bound

REGULAR MEETING Main Components Fellowship~½ Hour Meeting ~ 1 Hour

FELLOWSHIP Right remedy to relieve stress. Insist to come at beginning of fellowship time. Meet & interact with as many members possible. Opportunity to conceive/ shape new ideas, projects.

(A) REGULAR MEETING Suggested Agenda Members asked to take up seats (2mins. before start time). President wears collar. Escort chief guest to dais. Meeting called to order.

National Anthem. A minutes silence : To pray in one’s faith (optional) / Reciting 4 way test / Prayer/ Invocation. Welcome : Chief guest, dignitaries, visiting Rotarians, guests. REGULAR MEETING- Suggested Agenda (Contd..)

Rotary Information(2mins.) President’s Announcements: Condolences Recognitions District / R.I. matters Exchange of Banners. Secretary’s announcements: Club dues, Admn. Matters, Greetings. Committee Reports : Brief (5mins.) REGULAR MEETING- Suggested Agenda (Contd..)

(B) Introduction of Guest speaker - 2/3 Mins. Don’t address the speaker. Don’t mechanically read bio-data received from guest speaker. Edit it, give your touch, make it interesting. TIS Formula.

Speech by guest speaker (20mins.) Observe decorum Avoid Gossiping, chitchatting, talking on phone, leaving suddenly (except in emergency). Last main item No more major speeches after chief guest speaks.

POST SPEECH Questions/Answer (5mins.) Presentation of Memento with few words.

Vote of thanks (2 mins.) –Don’t address the speaker. –Don’t thank President for giving you an opportunity for vote of thanks. –Don’t contradict the speaker’s views. –Pick up couple of points from speech. –Don’t thank one and all for every small presentation during the meeting.

Meeting Conclusion Secretary: - Statistics - Next Meeting - Service Box Collection Meeting adjourned

( C ) COURTESIES TO GUEST SPEAKER Book around 3 to 4 weeks before. Confirm by letter, Collect biodata. 4/5 days before meeting: - Remind about date with club. - Travel assistance if needed. - Venue address.

COURTESIES TO GUEST SPEAKER (Contd….) Receive warmly,accompany for food, introduce to others. Escort to dais, proper welcome. Don’t stretch his patience. Introduce well – 2/3 mins. Speech : Observe decorum

COURTESIES TO GUEST SPEAKER (Contd….) Questions / Answers Memento Vote of Thanks(2mins.) A letter of thank, a day after.

CONCLUSION A good regular meeting Gives great satisfaction to presiding officer of doing a job well. Gives joy to audience. Gives good impression to visitors.

THANK YOU YOU