UNITED STATES MILITARY ACADEMY HEADQUARTERS GUIDANCE

Cost covered by USMA CDT accommodation CDT Feeding in the CDT Mess/MREs Ammunition (Training Week/Competition)(unless using your own ammo) Cost not covered by USMA Team Managers accommodation and feeding Transport (less DVs) Sandhurst 15 G8 - Finance

MEDIA COVERAGE USMA will encourage internal and external coverage of the competition USMA PAO will invite U.S. media agencies. Foreign journalists interested in covering the activities must be cleared through the State Department and the USMA PAO. Release of external team video/photos must be in coordination with competition policy requirements – protecting the integrity of the event USMA’s official Flickr site is a resource to you but not all teams are captured: The USMA PAO is responsible to confirm media coverage and coordinate with the event coordinators to determine access. Specific guidelines and ground rules will be provided to approved media prior to the event. Sandhurst 15 Public Affairs

Theresa Brinkerhoff Public Affairs Officer USMA +1 (845) Sandhurst 15 Public Affairs POC

DIPLOMATIC CLEARANCE Diplomatic clearance Dates for submission POC Sandhurst 15 G37

WHO  Distinguished Visitors (DVs) General Officers or Equivalent, Defense Attachés and Observing Teams WHAT  Protocol Support Lodging USMA Escorts Transportation DV Itineraries WHEN  From the moment the DV arrives to West Point through their departure from West Point WHERE  The United States Military Academy Sandhurst 15 Protocol Guidance to External Teams

LODGING Protocol will provide lodging for all DVs and observing countries  DISTINGUISHED VISITORS QUARTERS (ON POST) – Superintendent determines who stays in DVQ – Type of Rooms » SUITES » STANDARD queen beds » Cost: $ tax with official orders $ tax without official orders  IHG (FIVE STAR INN) OFF POST – Type of Rooms » QUEEN SUITE (1 Queen + Pull out couch) Cost: $ tax with official orders $ tax without official orders » FAMILY - ROOM (2 Singles + 1 Queen) Cost: $ tax with official orders $ tax without official orders NOTE: MAXIMUM NUMBER OF GUESTS PER ROOM MAY NOT EXCEED TWO ADULTS PER BED. EXTRA ROLLAWAY BEDS CAN BE PROVIDED UPON REQUEST TO APPLICABLE ROOMS FOR $15 PER BED PER NIGHT (DEPENDING ON AVAILABILITY) Sandhurst 15 Protocol Guidance to External Teams

 PAYMENT All teams are responsible for payment of lodging for their DVs Information Needed – Credit Card Information » Name on Card » Type of Card » Card Number » Expiration Date » 3 digit security code on the back – Copy of Official Orders FAX or Misty Schreppel, Protocol DEADLINE: NO LATER THAN 21 MARCH 2015 NOTE: If payment is not received by this date, any rooms that have been reserved under Protocol will be released back into the lodging inventory Sandhurst 15 Protocol Guidance to External Teams

Sandhurst 15 Protocol Guidance to External Teams IHG (Five Star Inn) DVQ Bldg 785 Jefferson Hall

Suite 101 Front Entrance Entry Stairs Front Entrance Shared Kitchen Guest Room 1Guest Room 2 1 Guest Room 2 Guest Room 3 Handicap Lift Back Stairs Garage Sitting Room Fitness Room Distinguished Visitors Quarters 109 (DVQ)

Sandhurst 15 Protocol Guidance to External Teams DV Lodging IHG Queen Suite

Sandhurst 15 Protocol Guidance to External Teams

USMA ESCORTS  USMA Escort Officers will be assigned to each DV for the duration of their stay at the Academy. USMA Foreign Exchange Officers will be utilized as escorts for their country if available. TRANSPORTATION  All DVs are responsible for their own transportation to and from West Point.  If your DV will be arriving via a MILAIR flight, please contact Mrs. Misty Schreppel, Protocol Office, for further guidance.  Protocol will provide transportation support to all DVs during Sandhurt. Each DV will be provided either a mini van or 15 PAX van driven by their assigned USMA Escort Officer. ITINERAIRES  Protocol will be provide and coordinate all DV itineraries to include office calls, briefs, or any other special requests. Sandhurst 15 Protocol Guidance to External Teams

PROTOCOL CONTACT INFORMATION Mrs. Denise ‘Tracey’ Slaughter Protocol Specialist Directorate of Strategic Initiatives United States Military Academy West Point, New York Office: /4315 BB: DSN: International FAX: Domestic FAX: Sandhurst 15 Protocol Guidance to External Teams