Information and Site Visit for tender: “supply and installation of furniture and related services” EIOPA/OP/50/2014 Frankfurt, 6 June 2014

2 Agenda 10:00 – 10:15 Arrival 10:15 – 10:45 Presentation 10:45 – 11:00Q & A on tender procedure 11:00 – 11:20Visit 14th Floor 11:20 – 11:40 Visit 28th Floor 11:40 – 12:00Wrap up/closing of visit

3 Overview 1/3 Background EIOPA needs to equip its premises to accommodate for its growing number of staff. EIOPA is also extending its existing offices to the 28th floor of this building, and relocating its conference and catering facilities to that new floor. Aim of this procurement procedure 1.Delivery and installation of furniture for new staff, and ability to extend and replace existing furniture; 2.Delivery and installation of new furniture, in particular for the conference and catering area; 3.Delivery and installation of furniture suitable for open plan offices; 4.Delivery and installation of additional furniture and related items; 5.Provision of related services: maintenance, consultancy, and design.

4 Overview 2/3 Overview of the 14 th floor (indicative)

5 Overview 3/3 Overview of the 28 th floor (indicative)

6 Deliverables 1.Existing Furniture All existing items or equivalent All replacement furniture should be equivalent in look and feel to the existing one 2.New Furniture Part of the required new furniture required for the new reception and conference centre The style, appearance, and quality of the furniture should be consistent throughout the conference centre 3.Open Plan Furniture Hypothetical scenario The style, appearance, and quality of the open space office furniture should be consistent with existing furniture Objectives: a)To optimise the usage of the room whilst fully meeting the applicable regulations b)To provide a meeting corner or separate room for 6 people 4.Additional Furniture Non conventional items Non mandatory

7 Deliverables 5. Related services Repairs, maintenance, and removal services Consultancy services Design services 6.Tenderer’s catalogue of products and services Extra shelves for shelving units Provision of replacement keys for all lockable units Provision of spare parts for all furniture Furniture rental Etc.

Further Questions If you have questions, please send them not later than: 16 June 2014 to Answers will be published on the EIOPA Procurement website: EIOPA will not distribute answers to tenderers!

9 Ways of submitting offers 1/2 1. Submission by post or by courier: Proposal should be posted not later than Monday 23 rd June 2014 The postmark or the date of the deposit slip shall be taken as proof of the date of dispatch. Please inform EIOPA about the date of dispatch to the following address:

10 Ways of submitting offers 2/2 2. Submission by hand delivery: can be done in person or via an authorised representative To EIOPA’s Reception Office on the 28 th floor of Westhafen Tower Opening Hours: 09:00 and 16:00 Not later than Monday 23 June 2014, 16:00 hours local time Please request a receipt as proof of submission, signed and dated by one of EIOPA’s reception officers. Offers delivered by hand after this deadline will be sent back to the respective tenderers unopened.

Thank you For additional questions please contact our procurement office: