Action Plan on Monitoring System for Proactive Program Scheme

Background  Vision “ We are an effective partner in civil society who specializes in developing, supporting and amplifying social leverages towards the state of national well- being.”  Strategies 1. Social mobilization 2. System development 3. Healthy communities Development 4. Sustainability development

Proactive program 1) Tobacco Control Program 2) Alcohol Control Program 3) Public Exercise Program 4) Population Health and Risk Reduction Program 5) Learning for Well-being Program 6) Health Service System Development Program 7) Health Workplace Program 8) Healthy Communities Program 9) Social Marketing for Well-being Program 10) Health Promotion Support Program

However THPF doesn’t have the strong “system” for monitoring program and sub-program. We cannot manage the information in time. Moreover, we lost many opportunities to create a new sub-program or lesson learned to support our stakeholders and ourselves. So the monitoring system for program and sub- program is earlier priority of THPF

Key lessons learned Creating learning enviro. / learning organization Triple loop learning M&E system should support management and learning Standard criteria for quality of M&E system Commu. report and reflection to all stakeholders Objective hierarchy for develop performance questions Five key evaluation question Critical reflection Change management

Objective To develop monitoring system for one program (Healthy Communities Program) by August 2004 This system should be support: community (THPF and stakeholders) learning in adaptation and management

Framework to develop system Obj. hiera.matrix goal output activities purpose Perfor. Quest. Info. needs Indic.Resp. applied THPF’s vision Process / activities Strategic obj.1-4 Program /sub-program THIS AREA NEEDED TO BE DEVELOP

Activities Building support and approved action plan Meetings with stakeholders to share understanding and clarify about program monitoring issues : Why we need the system?, What are the performance questions that we need to know? What are the info. needs and indicators?..etc.

Example: Process of developing performance quest. Objective Hierarchy Perform. Quest. Stakeholders which should be involved St1St2St3St4St5St6 St 7 THPF’s vision Strategic obj. Program / sub- program Activities/ process / External : St 4 : Sub-program managers (selective persons) St 5 : Policy makers (selective persons) St 6 : Politician : (selective persons) St 7 : Beneficiaries (selective persons) Internal : St 1 : THPF’ Committee (selective persons) St 2 : BOD (13 persons) St 3 : My colleagues

Pull into together and develop monitoring matrix and plan Develop monitoring forms, info. system and necessary structure Training to THPF’s staffs and program’s staffs Testing

Time frame ActivitiesResp.Time Mar.AprilMayJuneJulyAug. meetings with my colleagues Mu Approved planMu Briefing of facilitators Mu 5 meetings for formulate perfom.quest., info. needs, etc. External facilitator WS for develop monitoring matrix and plan Mu & ext. fac. Develop monitoring forms, info.sys. Mu & colleauge TrainingMu & ext. fac. TestingMu & colleague * **

M&E action plan BOD forum (monthly meeting) should track, assess and improve the performance of plan. So this plan could be monitor and evaluate through this questions LevelKey questionIndicators Obj.1) To what extent has the monitoring system been accepted by the stakeholders? 2) What lessons learned have been developed? ….% of lessons learned for setting up monitoring system Output 1) How many staff increases knowledge and skills in participatory monitoring system? …% of staff have knowledge and skills increase after training

Resources ActivitiesBudgetTotal Consult. fee Transp.Stationar y Food and accommod. Informal meetings Approved plan Briefing of fac. meetings for formulate perfom. 30,000100,00010,00040,000180,000 WS for develop monit. matrix & plan 10,00030,000 8,00048,000 Develop moni.forms, info.sys. and etc. 2 Trainings 30,000 10,00080,000150,000 Testing Total 378,000

Budget The estimated total budget is about euro 8,000. This budget I can propose to approve from my manager. External facilitator or evaluator To push this action plan toward, I needed some senior facilitators or senior evaluators to help moderate the meeting in step 2. I can find a suitable one from my network list.

Thank you GOOD BYE