TEAM FINANCE! PRESENTED BY DUSTIN WHITAKER AND LORI MYERS KCSEA 2014

THE TEAM Central Receivables Unit ◦Dustin Whitaker- Manager  Brandon Donohue- IVD Recoveries – Credit Reporting  Chris Casto- Young Williams – Employer Database  Donna Reed- Young Williams – Interface Reports  Marie Valdivia- Sunflower - Administrative Enforcement  Francisco Febles- 18 th and 29 th – Cost Recovery Fees

TEAM CRU DUTIES IV-D Recoveries Manual Distribution Releasing/Refunding Suspense Releasing Passports Special Projects/Reports

TEAM CONTRACTORS YOUNGWILLIAMS ◦Lori Myers- Supervisor  8 Finance Workers Veritas HHS ◦Lori McCauley Sunflower CSS ◦Sheryl Kunze 18 th JD Court Trustee ◦Glenda Shumate ◦Betty Carson

TEAM FINANCE WORKER DUTIES Working Financial Alerts Arrears Calculations Obligating Debts Making Adjustments on Debts DEROGS Exemptions Role/PEPR changes Error Disbursements Emancipation

SUSPENSE ALERTS Alert: ◦SUSP $ FUTURE - FUTURE SUPPORT AVAILABLE SUSP $$ CRD: XXXXXXXXXX, PRSN: XXXXXXXX, CT OR: XXXXXXXXXX IWO terminations and modifications need to be done within _______ business days Contact employer if incorrect amount is being sent it and IWO modification has been completed

EMANCIPATION ALERTS Alert: ◦CHILDS EMANCIPATION DATE ARRIVED - REVIEW CASE CSE Person XXXXX expected to emancipate on

CHDS

OPAY Select the accruing obligation. PF15 MtnOb.

OACC

PIF CASES Alert: ◦OBLIGATION TYPE CS SATISFIED FOR ASSOC OBLIGOR. CHILD SUPPORT OBLIGATION TRANSACTION PAID OFF FOR THE SUPPORTED Finance workers depend on you submitting the orders asap! Money may be sitting in suspense. Do not term IWO prior to PIF calc Do not close incoming interstate until sure order is PIF (communicate with other state)

INTERGOVERNMENTAL ALERTS Incoming intergovernmental cases and KS program opens for child(ren) ◦Alert:  AE OR CC OPENED ON EXISTING INTERSTATE CASE If workers become aware that a KS program opened on an incoming intergovernmental case prior to finance, let finance know!

URA ALERTS Alerts: ◦ADD_MJ_AS_URA ◦ADJ EXCESS MEDICAL URA SUPPRESS ◦ADJ EXCESS OVER URA SUPPRESSION ◦EXCESS OVER MEDICAL URA SUPPRESS 30 DAYS ◦EXCESS OVER URA SUPPRESSED 30 DAYS ◦FN_COLLECTIONS_EXCEED_URA

UNREIMBURSED PUBLIC ASSISTANCE By the assignment of support rights, the state is granted the right to retain support otherwise for the family (or child in state custody) as reimbursement for public assistance paid to the family. This is commonly referred to as Unreimbursed Public Assistance (URA). The state may never keep more than was paid out to the family (or child in state custody) or the total amount of unpaid child support, whichever is less.

NA-UD There can be some issues with releasing NA- UD monies right away, and not allowing the system to release after the 60 day time frame. Such as, if the CP reopens TANF during the time before the 60 days is up, and more URA builds which would allow CSS to retain the collection. If at all possible, wait the 60 days for the monies to automatically release.

FINANCE WORKERS ONLY Exemptions Setting Manual Distributions Updating PEPR/ROLE when debts exist

CLOCK IS TICKING Submit requests to finance with all the supporting documents (court order, pay record, etc.)

PEPR/ROLE SCREENS PEPR Screen ◦When money is paid on an order, the program on PEPR dictates if the money is assigned. If the money is not assigned to the State, the systems looks at ROLE to see who receives the money. Role Screen ◦Case roles determine who is participating in the case and in what capacity. A change in caretaker case role in a Non-TANF case will alter to whom NA disbursements will be paid.

NOAs NOA TYPEKPC ORDER STATUS COMMENTS NOA-1IVDTells the court that DCF is involved. KPC sends all payments to DCF/KAECSES NOA-2NIVADCF is not involved in the active current support. Case is open for state owed arrears. KPC sends current support to CP and all other payments to DCF/KAECSES. NOA-3NIVDTells the court and KPC that DCF is no longer involved.

TRIBAL PER CAPITA PAYMENTS All tribal per capita payments are REIPed on the system using the ‘A’ collection type and a source code of TRIBAL. These collections must show posting on NA since the family received the collection.

AGREED ORDERS When NCP has the child or if CP/NCP are now together, an agreed order needs to be filed with the court! If CP waives arrears, a satisfaction of judgment needs to filed (full or partial- whichever is applicable) Provide the documents to finance!

FOSTER CARE/JJA Services are automatically continued unless a written case closure request is received Send the continued services letter Notify finance as they may need to change the CP! If child returns to both parents, an agreed order needs to be completed Let finance know!

FINANCE REQUEST

BE APART OF THE TEAM! Use the down arrow to select the correct task

WE ARE ON THE SAME TEAM!

CHEERS TO YOU FOR ATTENDING! Dustin Whitaker Finance Manager Lori Myers YoungWilliams Finance Supervisor ext. 403