Technical and Vocational Education and Training Colleges Registration and Enrolment Processes 2015 Academic Year Portfolio Committee on Higher Education and Training 18 February 2015

2 Preparations for 2015 Registration TVET Colleges Indicative Budget Components of the Programme Funding TVET Colleges Indicative Bursary Allocation Elements Covered by the TVET College Bursary Scheme Registration Process Campuses Visited to Monitor Registration Achievements to Date Challenges and Solutions Conclusion Presentation Outline

3 TVET colleges submitted their enrolment plans, inclusive of programme offerings and enrolment figures through the submission of Strategic, Annual Performance and Operational Plans to the Department 2015/16 TVET college Strategic Plans were approved by the Minister in 2014 The 2015 TVET college calendar and enrolment schedule was distributed to colleges in the last quarter of 2014 Colleges held open days/weeks and early applications and pre- registration took place from the last quarter of 2014 Bursary applications are integrated into the college application process 10% of bursary allocations (advance) was paid to ALL colleges in January 2015 Bursary allocations for 2015 = R2.2 billion Preparations for 2015 Registration

4 Some colleges reported long queues. o Mechanisms to reinforce pre-registration and the improvement of IT systems are explored. Some colleges reported disruptions during registration, e.g. Eastcape Midlands TVET College NEHAWU members disrupted the registration process. o This matter was swiftly dealt with and additional support through trained provincial officials provided to the college. IT system failure reported at 3 colleges. o These colleges are upgrading their IT systems and a special workshop on strengthening IT systems and reporting requirements was held with the colleges on 3 February Some colleges requested registration fees from students. o These colleges are to streamline the bursary application process to the registration process. o Affording students who do not qualify for bursaries are encouraged to pay. Re-enforcement of communication in this regard is prioritised. Challenges & Solutions – Registration Process TVET Colleges Indicative Budget Allocation 2014/152015/16% share Eastern Cape % Free State % Gauteng % KwaZulu-Natal % Limpopo % Mpumalanga % Northern Cape % North West % Western Cape % Total % Average Baseline Growth Rate from 2014 to %

5 Components of Programme Funding The programme budget allocation for TVET colleges is determined in terms of the Norms and Standards for funding. It consists of the following: -Compensation of Employees for all TVET colleges appointed to offer Ministerial approved programmes (NCV and Report 191) -Operational costs for the TVET colleges -Goods and Services costs for provincial TVET colleges units -From 2015/16 Compensation of Employees budget allocation will be retained in the Department to pay for salaries of college employees due to the function shift

6 TVET Colleges Indicative Bursary Allocation 2014/152015/16% share Eastern Cape % Free State % Gauteng % KwaZulu-Natal % Limpopo % Mpumalanga % Northern Cape % North West % Western Cape % Total % Average Baseline Growth Rate from 2014 to %

7 Components Covered by the Bursary in TVET Colleges The bursary allocation for TVET colleges consists of the following:  Tuition Fees; and  Allowances (Transport and Accommodation) This form of funding is channeled through NSFAS NSFAS pays TVET colleges on a claim basis

8 New students receive counselling for career choices Colleges conduct placement tests (not for exclusion) but for correct programme choice advice and identification of possible academic support Colleges process registration according to the detailed enrolment and registration plan provided in the preceding year (2014) DHET including trained provincial officials provided support during the registration and enrolment process New and “old” students went through induction programmes Classes commenced on 19 January 2015 Registration

9 A total of 146 college campuses were visited during the registration period Priority was given to colleges requiring support Monitoring Registration at TVET College Campuses ProvinceNo. of college campuses visited Eastern Cape28 Free State19 Gauteng18 KwaZulu-Natal19 Limpopo17 Mpumalanga8 Northern Cape6 North West10 Western Cape21 TOTAL146

10 Achievements (Preliminary data) Province NC(V) L2-L4 N1-N3Intro to N4 N4-N6 Eng. N4-N6 Business OtherTotal Eastern Cape Free State Gauteng KwaZulu-Natal Limpopo Mpumalanga Northern Cape North West Western Cape TOTAL

11 There are more students enrolling for NATED programmes compared to the NC(V) programmes o This could be as a result of more Matriculants entering the system and not wanting to repeat the same level o It could also be that it is easier for college to increase headcount enrolment via NATED programmes Only few colleges offer the Introduction to N4 Programme Enrolment in the Ministerial approved programmes is significantly more than in occupational programmes In the N4 to N6 enrolments, significantly more students enrol for Business Studies compared to Engineering Studies The last enrolment date for data collection for the first quarter is 20 February 2015 Trends

12 Over years the enrolment and registration planning process has improved and better prepared colleges for the registration process TVET colleges that pre-enrolled in the last quarter of 2014 experienced fewer/shorter queues TVET colleges with good IT systems for enrolment and good bandwidth processed registration faster The training of officials at campuses enabled accurate and prompt reporting on the registration processes and challenges were attended to faster Achievements

13 Challenges and Solutions Some colleges reported long queues o Mechanisms to reinforce pre-registration and the improvement of IT systems are explored Some colleges reported disruptions during registration, e.g. Eastcape Midlands TVET College NEHAWU members disrupted the registration process o This matter was swiftly dealt with and additional support through trained provincial officials provided to the college IT system failure reported at 3 colleges o These colleges are upgrading their IT systems and a special workshop on strengthening IT systems and reporting requirements was held with colleges on 3 February 2015 Some colleges requested registration fees from students o Colleges are to streamline the bursary application process to the registration process o Students who afford and do not qualify for bursaries are encouraged to pay fees. Re-enforcement of communication in this regard is prioritised

14 The final date for the capturing and reporting on the first quarter enrolment figures is 20 February 2015 A draft policy has been developed for the verification of the college enrolments, which will be conducted by external college auditors. This complies with the Auditor-General requirements Current enrolment trends point to a steadily growing TVET college sector Conclusion

Thank You