Building of the Digital library of Brno University of Technology Barbara Šímová /

THE DIGITAL LIBRARY  Collection of documents dealing with Brno University of Technology (BUT) – scholarly, historical, media - Central management of documents in integrated environment - Easier searchability  A service for students and employees as well as the public  Promoting of BUT to raise general awareness about it Building of the Digital library of BUT

FILLING OF THE PROJECT OF THE UNIVERSITY DEVELOPMENT FUND  „Building of the digital library of Brno University of Technology“  Filed in 2007 for the solution 2008  Objectives of the project - Purchase and start operation of a server - Purchase and start operation of the DigiTool system - Filling of the Digital library Building of the Digital library of BUT

DIGITOOL SYSTEM  Meets the stipulated conditions  Offers full support  Is a product of the company ExLibris - Smililar basic features as the Aleph system - Easier connection between both systems Building of the Digital library of BUT

DIGITOOL SYSTEM – PURCHASED MODULES Building of the Digital library of BUT DigiTool The heart of the systém – a module used to store and manage objects and their metadata Unsertion objects, metadata and their editing Creation and management of collections Repository Meditor Collection Management Collection Management Search interface for end users Resource Discovery

CONTENT I  ETD‘s -The main focus of the Digital Library of BUT -Currently the bachelor projects and master‘s thesis are being dealt with -Defined by rector‘s regulation no. 2/2009 (on ETDs – their layout, submitting, publishing and depositing) -Prescribed ETD‘s structure, standart layout of the title page -Licene agreement -It is all done by menas of the information systém -Archiving of the ETDs and making them accesible is the responsibility of the Central Library -Workflow Building of the Digital library of BUT

WORKFLOW Building of the Digital library of BUT 1. Assignment and selection of topics 2. Generating of hte title page and cover 3. Submitting of the ETDs - Full text - Entering of the metadata – key words, abstracts 4. Creation of license agreement 5. Correction

WORKFLOW Building of the Digital library of BUT 6. Submitting of the printed version of the TEDs - Acknowledgement that the printed and electronic version are the same - Acknowledgement of secret and public conformity - Licence agreement 7. Production of review 8. Publishing before the thesis defence - ETDs, metadata, assessment reports 9. Completion of results of the thesis defence and state final examinations 10. Publishing of the ETDs in the Digital Library

CONTENT II  Newsletter Události (Events)  Annual reports of BUT  Documents published by the publishing house VUTIUM - Doctoral, dissertation and habilitation theses - Inaugural lectures - Scholarly works  Materials of the Faculty - Conference collections - Journals from the Faculty  Cooperation with the Archive of BUT Building of the Digital library of BUT

CONTENT III  Categorisation according to document types (final works, the newsletter Události, …)  Further specific categorisation – id depends a particular collection  Collections Building of the Digital library of BUT

FORMATION COLLECTIONS Building of the Digital library of BUT

FORMATION COLLECTIONS Building of the Digital library of BUT

COLLECTION MAP Building of the Digital library of BUT

CONTENT IV  Not all documents are in the electronic version  Creation of a centre for digitalization  The aspect of legal copyright has to be dealt with Building of the Digital library of BUT

SUBMITTING DOCUMENTS  Manual  Bulk  Import from the university system - ETDs  Preparation of automated form for other workers Building of the Digital library of BUT

METADATA DESCRIPTION  ETDs => metadata standard EVSKP-MS 1.1  Extension with library‘s own descriptive features - Assessment reports, grades  EVSKP-MS 1.1 can be used also for theses  Other documents- DublinCore Building of the Digital library of BUT

ACCES RIGHTS  At each document there are acces rights – who/when can access it  Solved by menas of shibboleth  The aim is a to maximise the number of freely accessible documents  In ideal case, the rights were restricted only with ETDs Building of the Digital library of BUT

EXAMPLES Building of the Digital library of BUT

USER INTERFACE Building of the Digital library of BUT

USER INTERFACE Building of the Digital library of BUT

USER INTERFACE Building of the Digital library of BUT

USER INTERFACE Building of the Digital library of BUT

USER INTERFACE Building of the Digital library of BUT

Thank you for your attention Building of the Digital library of BUT