Project Management Process

Project Complexity means that: a team of people are needed to supply expertise the work needs to be broken into manageable packages people supplying the packages need to understand what is wanted of them there can be competition for resources changes need to be controlled

The Project Life Cycle Stages Initial Investigation Feasibility & Definition Development, Implementation & Validation Operation & Closure Business Review

Project Framework Business Review Development Implementation & Validation Initial Investigation Proposal Feasibility & Definition Operation & Closure Initial Investigation Gate Feasibility Gate Business Case Gate Ready For Service Gate Project Completion

The Gates Initial Investigation Gate Feasibility Gate Business Case Gate Ready for Service Gate Project Completion Gate

Initial Investigation Gate Is there a Business need? Does the project have a Sponsor? Do the key Stakeholders support the project? What dependant projects exist? Is the project worth taking forward?

Initial Investigation Stage Is there a real business opportunity? Define business needs and project objectives What are the Risks and Uncertainties? Establish preliminary forecasts & Schedule including Revenues or Benefits and Costs Do we need funding for the Feasibility & Definition Stage? If so, prepare Initial Business Case

Feasibility Gate An initial business case is scrutinised Funding and resource is checked Alignment with business direction and strategy A priority Authority and budget given to do next stage

Feasibility & Definition Stage Explore options to find the right answer  Risk Analysis  Value Management study Define the preferred option in more detail:  Revenues / benefits, costs, WBS, schedule Develop Scenario Forecasts Develop Strategy for Implementation and Risk Management Prepare Full Business Case

Business Case Gate Formal authorising point Budget and resources allocated for rest of project Detailed plans for implementation are reviewed

Development, Implementation & Validation Stage Develop the Design and Engineering Manage the Risks Possible Value Engineering study Update Forecasts and Schedule Check against project Objectives Negotiate with Suppliers & place Contracts Test any new systems: do they work?

Evaluation Reviews Initial Evaluation Meeting Feasibility Evaluation Pre-commitment Evaluation Pre-validation Evaluation Project Closure Report

Ready for Service Gate Is the project ‘Deliverable’ ready to be handed over to an operating division or client? Have all necessary reviews and reports been completed? Have forecasts and estimates been updated?

Operation & Closure Stage How does the Deliverable perform in a real business / customer environment? Review initial performance Resolve any problems Complete any operator training Close down the project resources at the completion of this Stage

Project Completion Gate Has the Project Closure Report been completed? Is the ‘customer’ happy with the deliverable? Have all operational problems been dealt with? Are adequate maintenance contracts in place? Has a final audit been carried out? Have all progress reports been completed? If so, disband the project team Confirm date for Business Review

Business Review Have the expected benefits been delivered? Audit revenue stream / other benefits Audit costs What are the lessons for future projects? Better Risk Management? Better Forecasting? Better Project Control?

Roles & Responsibilities Customer? Project Manager? Work Package Manager? User Sponsor Stakeholders

PROJECT ORGANISATION

Management Processes Business Management Evaluation & Approval Project Control Technical Delivery Purchasing & Contract Administration Quality Control