Panhellenic Extension JJ Wales NPC Extension Committee Chairman Victor Felts Assistant Dean of Greek Affairs at LSU Shelly Brown Dobek Associate Director of Greek Life at NC State

NPC Updates Panhellenic/Greek advisor should get in touch with Area Advisor and/or NPC Extension Chairman as soon as subject comes up. Get the NPC Extension Packet, it's more thorough than the Green Book. It is so important to set up the Exploratory Committee to conduct the appropriate research and analyze it. Just because a chapter has left a campus doesn't mean the campus is ready to expand PH support is absolutely critical to the a successful expansion effort.

When to do Extension A number of women are unable to affiliate with existing chapters (interest > quota and/or formal recruitment numbers) Raising chapter total would make groups unmanageable Opportunities are available for a new group to enter on a level playing field (i.e. housing or lodge space is available if all other groups have these amenities)

Before you Vote Educate your community so they can make an informed decision before a vote is called. –Chapters (visit chapter meetings to discuss pros and cons with entire membership) –Panhellenic (set a vision for growth) –Advisors (set up a meeting) –NPC delegates (send letters and/or call) Samples on your disk –info_for_chapters_and_advisors.doc –Ltr_to NPC_Delegates.doc –Panhellenic Vision for Growth.doc

The Process, Stage I (NPC_Manual_Extension.pdf on your disk) A. Seek Administrative Support B. If administration supports the decision, Panhellenic votes to open the campus. –Develop a timeline (sample: extension timeline.doc) C. Consult the NPC Area Advisor and the NPC Extension Chairman (they will need a copy of the minutes recording the vote) D. Consideration should be given to NPC fraternities which 1.have previously had a chapter on the campus 2.have letters of interest on file 3.have been suggested by a local sorority if applicable.

The Process, Stage II E. Send a letter of information to NPC fraternities to solicit interest and/or request the NPC Extension Chairman to notify groups of the opportunity. (sample: ltr_of_information.doc) Take advantage of upcoming opportunities to meet with interested groups or solicit others (AFA/NIC) –Share packets of University and Panhellenic info (sample: afa_handout.doc, admission and/or recruitment brochures, grade reports, etc.) –Set up fireside chats or time for coffee during a break

The Process, Stage III F. Select those you wish to make presentations from the NPC fraternities returning letters of interest and packets Evaluation of the packets is time consuming and tedious….set up a process to make this easier for your extension committee by identifying key issues and creating standards (sample: packet_rankings.doc)

The Process, Stage IV G. Arrange campus visit/presentation with selected groups (sample: extension invites.doc) H. Notify those not selected Prep your students for the visit…make sure you are all on the same page and that students feel they have a chance to provide input (unless this group will never interact with IFC and NPHC, invite their input as well) Samples –Extension Feedback Form.doc –Extension Committee Recommendations.doc

The Process, Stage V I. Decide which group meets the needs of the campus J. Notify the other groups of the selection K. Begin work to prepare for colonization

Now What?