National Headquarters & Executive Director Office Presentation Title Vercilla A. Brown 1Q05 NBOD MEETING February 5, 2005

Feb 4-6, 20051st Quarter NBOD Meeting2 Presentation Agenda Organizational Structure Changes 2005 Strategic Decision (OGSM) Program Enhancements New Program Announcements Deliverables Updates Goals/Actual/Metrics Accomplishments Challenges/Needs Approval/Motion Request

Feb 4-6, 20051st Quarter NBOD Meeting3 Presentation Agenda Next Quarters Activities Contact Info Questions

Feb 4-6, 20051st Quarter NBOD Meeting4 Organizational Structure Changes No major changes as of date – proposed changes per the pending Organizational Assessment HQ Technical Support – Darnlye Bynoe (volunteer)

Feb 4-6, 20051st Quarter NBOD Meeting Strategic Direction (OGSM)  National Headquarters Office to provide the required administrative support  Partnerships with National Science Foundation, NSBE, NABA and other minority focused organizations/associations who posses a strong collegiate membership base  Chapter and needs assessment analysis to develop an effective method for rejuvenation of chapters coupled with financial resources  Develop a defined program to identify chapters/members/partners changing patterns

Feb 4-6, 20051st Quarter NBOD Meeting Strategic Direction (OGSM) Research information for a comparative analysis of three non-profit African American organizations by year end, if not, by first quarter Develop a business plan to address staff requirements, operations functionality to build a strong, effective infrastructure and map to the overall organization’s strategic plan Collaboratively develop a Legislative Agenda for 2005 Target members based on expressed interests, purchase habits, and interactions

Feb 4-6, 20051st Quarter NBOD Meeting Strategic Direction (OGSM) Deliver personalized programs and content based on individual chapter preferences and needs BDPA to define purpose? Develop program plan to capture data identification of chapters/members/partners changing patterns – A RMS Target members based on their expressed interests, purchase habits, and interaction with different aspects or services of the organization Research what’s current and relevant in today’s industry

Feb 4-6, 20051st Quarter NBOD Meeting Strategic Direction (OGSM) Solicit information from Chapters and Officers via web based survey for input and needs analysis Conduct research to determine the industry trends as it relates to the professional demographics of BDPA Identify and schedule meetings with key House, Senate and Committee Officials to address the organization’s objectives Identify targeted HBCU colleges and universities department heads to discuss industry requirements for professional development, employment and research

Feb 4-6, 20051st Quarter NBOD Meeting9 New Program Announcements Administrative: Executive Leadership to solicit services of an independent consultant to conduct an organizational assessment of National Headquarters Search for new national office location with more square footage and cut operating costs (per NEC mandate) Complete action plan to transition administrative activities of each Business Area to National Headquarters

Feb 4-6, 20051st Quarter NBOD Meeting10 New Program Announcements 2005 Quarterly NBOD Meetings  Restructure bidding process for quarterly meeting programs  Secure sites for NBOD Meetings for 2005  1Q05 – Dallas, Texas – Adams Mark Hotel  2Q05 – Cleveland, OH – Marriott at Key Center  3Q05 – Detroit, MI – Marriott at Renaissance Center  4Q05 – Charlotte, NC – Westin

Feb 4-6, 20051st Quarter NBOD Meeting11 New Program Announcements 2005 Annual Conference (see Conference Director’s Report)  Develop and manage an effective and profitable conference  Continue efforts to define an effective strategy to solicit corporate sponsorships  Meet Marketing and Publications deadlines  Confirm Speakers for Opening Ceremony and Closing Awards Banquet

Feb 4-6, 20051st Quarter NBOD Meeting12 New Program Announcements 2006 ANNUAL CONFERENCE  Conducted reviews of hotel contract proposals  Recommendation: Hilton Hotels – Los Angeles  Conducted interviews of candidates for the position of 2006 Conference Director  Recommendation: Angela White Parker

Feb 4-6, 20051st Quarter NBOD Meeting13 New Program Announcements 2007 ANNUAL CONFERENCE  Cities under consideration to host 29 th Conference  Washington, DC, Baltimore, New Orleans, Houston, Las Vegas, New York, Phoenix, Atlanta, and Orlando  Host Site Selection Committee to review bid proposals  Report recommendations to NBOD

Feb 4-6, 20051st Quarter NBOD Meeting14 Deliverable Updates Develop SOP for NBOD Accommodations (approval required) Develop RFP for Meeting Planner for Administration (approval required) Develop HQ OGSM and FY05 Budget (approval required) Voucher for IMS Institute (pending )

Feb 4-6, 20051st Quarter NBOD Meeting15 Goals/Actual/Metrics GoalsActualMetrics 1. Actively involve in Org/HQ Assessments Pending10% 2. Corporate Sales “Top 25” campaign 25 Corporate Partners25% 3. Finalize 2007 Host Site Report Pending50% 4. Assess National HQ Office Space Requirements Pending25% Hotel Recommendation Complete100% Conference DirectorComplete100% 7. Smarter ExecutiveOngoing50%

Feb 4-6, 20051st Quarter NBOD Meeting16 Challenges/Needs Autonomy/Empowered to make decisions Additional equipment (copier, upgrades) Unable to staff positions required to build the infrastructure required for full support to all business areas

Feb 4-6, 20051st Quarter NBOD Meeting17 Approval/Motion Request Entertain motion to approve the recommendation of Angela White Parker for 2006 Conference Director Entertain a motion to approve the recommendation of Hilton Hotel Los Angeles as the host site for the 2006 Annual Conference

Feb 4-6, 20051st Quarter NBOD Meeting18 Next Quarters Activities  Complete personnel manual (4/1/05)  National HQ Space Requirements (3/10/05)  Meet Sponsorship Sales (4/01/05)  National Office SOPs (4/15/05)  Complete Business Plan for National Headquarters per organizational assessment  Meet 2005, 2006 & 2007 Annual Conference Requirements ( 4/31/05)

Feb 4-6, 20051st Quarter NBOD Meeting19 Contact Information Vercilla A. Brown Travis Dugas (800) or (301) or (301)

Feb 4-6, 20051st Quarter NBOD Meeting20 Questions ???