© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Enhanced Sales & Distribution Solution

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2 Agenda Overview of Enhanced Sales & Distribution Solution Operations by a Distributor Tally.ERP 9 for Enhanced Sales & Distribution Solution Primary Requirement Tally.ERP 9 – Fitment

© Tally Solutions Pvt. Ltd. All Rights Reserved 3 3 Structure of Enhanced Sales & Distributor’s Operations Enhanced Sales & Distribution Solution Sales Management Accounts Management CEO Dashboard Security Management MIS Report

© Tally Solutions Pvt. Ltd. All Rights Reserved 4 4 Enhanced Sales & Distribution Business – An Overview

© Tally Solutions Pvt. Ltd. All Rights Reserved 5 5 Enhanced Sales & Distribution Business – Sales Management Sales Management Accounts Management CEO Dashboard Security Management MIS Report Enhanced Sales & Distribution Solution

© Tally Solutions Pvt. Ltd. All Rights Reserved 6 6 Primary Requirement – Sales Management Category / ModuleMajor RequirementExplanation Sales ManagementSalesman database management Salesman name, contact details, current manager & area details, previous manager & area details, percentage cost, and target details are captured. Sales manager database management Sales manager name and id details are captured. Area managementArea details with the respective manager allotted to them are captured. Customer database management Customer details are to be captured and the record is maintained for easy passing of voucher. A price level can be set for the party. Stock item managementStock details with customized units like cartons, defined rates are to be captured. These details are reflected for different reports. Customized voucher entryVoucher is generated capturing area details, respective manager and salesman details of the sales.

© Tally Solutions Pvt. Ltd. All Rights Reserved 7 7 Tally.ERP 9 Fitment – Sales Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1Salesman detailsYes 2Sales manager detailsYes 3Area detailsYes 4Customer detailsYes 5Stock item detailsYes 6Voucher capturing area and manager detailsYes 7Price levels for a partyYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 8 8 Enhanced Sales & Distribution Business – CEO Dashboard Sales Management Accounts Management CEO Dashboard Security Management MIS Report Enhanced Sales & Distribution Solution

© Tally Solutions Pvt. Ltd. All Rights Reserved 9 9 Primary Requirement – CEO Dashboard Category / ModuleMajor RequirementExplanation CEO DashboardCurrent updateThe distributor needs to have a direct and centralized access to current bank balance, cash balance, total sales order of the day, stock value, and outstanding payables & receivables details. This helps in day-to-day decision making. Best performing productsFor any business, it is important to identify best selling products to maximize profit by playing on volume sales. Hence, top 5 products as per volume and sales value are available in a report. Worst performing productsSimilarly, it is important to give way with the non moving products, which increase the inventory cost and do not contribute to profitability. Hence, top 3 non-moving items are available in a report. Customer relationship management It is important for a business to know their valuable customers. Hence, the solution provides the list of top 5 customers sales wise and top 3 customers outstanding receivables wise. Best vendorsThis allows the distributor to keep track of the top 5 suppliers as per purchase volume, purchase value, purchase order, outstanding (payables), and overdue bills.

© Tally Solutions Pvt. Ltd. All Rights Reserved 10 Tally.ERP 9 Fitment – CEO Dashboard SL No.RequirementPart of Tally.ERP 9Part of Solution 1Current bank balanceYes 2Current cash balanceYes 3Sales order of the dayYes 4Existing stock valueYes 5Outstanding payables and receivablesYes 6Centralized access to financial details, sales and stock details Yes 7Top 5 products as per volume and sales valueYes 8Top 3 non-moving productsYes 9Top 5 customers as per sales value and top 3 as per outstanding receivables Yes 10Top 5 suppliers as per purchase volume, purchase value, purchase order, outstanding (payables), and overdue bills Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 11 Enhanced Sales & Distribution Business – MIS Reports Sales Management Accounts Management CEO Dashboard Security Management MIS Report Enhanced Sales & Distribution Solution

© Tally Solutions Pvt. Ltd. All Rights Reserved 12 Primary Requirement – MIS Reports Category / ModuleMajor RequirementExplanation MIS ReportsSalesman reportsA range of comprehensive reports which can be used to find and compare the performance of the salesmen. Each salesman can be evaluated on the basis of orders, sales, pending orders, sales returns etc. is required by the distributor. Different incentive can be set for each salesman. Their performance needs to be checked as per the party. Sales manager reportsA range of comprehensive reports which can be used to find and compare the performance of the sales managers is required by the distributor. Each sales manager has a set of salesmen under him. Each sales manager can be evaluated on the basis of orders, sales, pending orders, sales returns etc. Area reportsA distributor needs to identify which product line is selling well in which area. Sales, cancellations, pending orders etc. in every area need to be identified by the distributor. Product reportsProduct analysis needs to be done as per stock item, dead stock, fast moving products, excess, to-order stock etc. Customer reportsFor a strong customer relationship management, it is important for a business to know its valued customers. Hence, they need to track product lines, sales, cancellations, pending order, returns etc. as per customer.

© Tally Solutions Pvt. Ltd. All Rights Reserved 13 Tally.ERP 9 Fitment – MIS Reports Contd.. SL No.RequirementPart of Tally.ERP 9Part of Solution 1Sales order, returns, pending orders, party outstanding, bills receipt filtered as per salesman Yes 2Capturing the reasons for cancellationsYes 3Setting incentive for every salesmanYes 4Setting credit limit for partyYes 5Party sales and outstandingYes 6Order, sales, pending orders, cancellations, bills receipt, monthly product sales filtered as per sales manager Yes 7Sales, pending orders, cancellations, bills receipt, monthly product sales filtered as per area Yes 8Product lines sold with item details filtered by areaYes 9Product analysis of dead stock, to-order, fast-moving, excess stock etc. Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 14 Tally.ERP 9 Fitment – MIS Reports SL No.RequirementPart of Tally.ERP 9Part of Solution 10Order, sales returns, pending orders, cancellations, monthly product sales filtered as per product Yes 11Order, sales, pending orders, cancellations, product sales details filtered as per customer / party Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved 15 Enhanced Sales & Distribution Business – Security Management Sales Management Accounts Management CEO Dashboard Security Management MIS Report Enhanced Sales & Distribution Solution

© Tally Solutions Pvt. Ltd. All Rights Reserved 16 Primary Requirement – Security Management Category / ModuleMajor RequirementExplanation Security ManagementAdvanced voucher type security The data entry operator should have access to restricted types of vouchers. In case of more than one operator, one can grant access rights as per what entries can be made by one operator. Open access to all reports is not accepted. Hence, as per the voucher type, security rights can be assigned to users. Group / Ledger securityEveryone can not have access to all ledgers. Hence, security at ledger level is provided. As per the type of user, rights to which ledgers can be selected for voucher entry are given. Godown / Location securityAs per the type of user, rights to which godowns / locations can be selected for voucher entry are given. Dash board securityOnly the head of the organization should have the access to the dashboard as it reflects current updates on company financials. Hence, the access right to dash board is provided. Advanced voucher number control With a large number of voucher generation, advanced voucher number control is required to avoid manual numbering. By adopting advanced voucher number control, even if 1 voucher is deleted, the numbering of other vouchers is not affected.

© Tally Solutions Pvt. Ltd. All Rights Reserved 17 Tally.ERP 9 Fitment – Security Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1Advanced voucher type securityYes 2Group / Ledger securityYes 3Godown / Location securityYes 4Dash board securityYes 5Advanced voucher number controlYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 18 Enhanced Sales & Distribution Business – Accounts Management Sales Management Accounts Management CEO Dashboard Security Management MIS Report Enhanced Sales & Distribution Solution

© Tally Solutions Pvt. Ltd. All Rights Reserved 19 Primary Requirement – Accounts Management Category / ModuleMajor RequirementExplanation Accounts ManagementStatement of accountsBalance sheet, profit and loss statements in schedule VI format, trial balance are needed for the management to track the profitability and expenses. Payroll managementEmployee database tracking, different levels, pay head configuration, attendance tracking are important for salary and compensation. Auditing – direct and remoteAnnual auditing is an important factor for every business. Builders need to get the declared assets, expenses, earnings audited by CA. Remote access and SMSAll the company details could be accessed from anywhere, anytime, details should be retrievable from mobile phones.

© Tally Solutions Pvt. Ltd. All Rights Reserved 20 Tally.ERP 9 Fitment – Accounts Management Contd.. SL No.RequirementPart of Tally.ERP 9Part of Solution 1Balance sheet – Schedule VIYes 2Profit and loss statement – Schedule VIYes 3Daily receipts and paymentsYes 4Multiple payment mode handlingYes 5Stock summary reportYes 6Outstanding receivable and payableYes 7Trial balanceYes 8Multiple cheque payment optionYes 9Reminder letter, sYes 10Staff database handlingYes 11Employee payroll managementYes 12TDS, PF, ESI, Bonus, for employeeYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 21 Tally.ERP 9 Fitment – Accounts Management SL No.RequirementPart of Tally.ERP 9Part of Solution 13Employee attendance and leavesYes 14Employee cost trackingYes 15Employee income tax and e-ReturnYes 16Cash flow, fund flow statementsYes 17Ageing analysis of receivables, debtor wiseYes 18Scenario managementYes 19Ratio analysisYes 20Statutory compliance VAT, CSTYes 21Bank reconciliationYes 22Remote auditingYes 23Foreign currency handlingYes 24Remote accessYes

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