ESL Back-to-School Staff Meeting August 11, 2011 SBO Behind the Curtain

ESL Staff Auburn StrandBlacksburg StrandChristiansburg StrandEastern Montgomery Strand Elementary AuburnPeggy Ayers Belview Gilbert Linkous Harding Avenue Kipps Margaret Beeks Price’s Fork Tacey Apisa Tecla Trossel- Hover Helen Renquist Lisa Maloney Helen Renquist Christiansburg Primary Christiansburg Elementary Falling Branch Lisa Maloney Tacey Apisa East MontLynn Thorpe Middle AuburnPeggy Ayers BlacksburgPeggy Ayers ChristiansburgPeggy Ayers ShawsvilleLynn Thorpe High AuburnTecla Trossel- Hover BlacksburgPeter Binkley ChristiansburgTecla Trossel- Hover East MontLynn Thorpe

ESL Staff Meetings DateTime August 111:00-4:00 September 283:15-5:00 October 273:15-5:00 November 213:15-5:00 March 13:15-5:00

Guidelines for Determining K-12 World-Class Instructional and Design (WIDA) English Language Proficiency (ELP) Levels (Instructional Levels) WIDA ® ELP LevelsACCESS for ELLs ® Scores Level 1Composite Score of 1.0 through 1.9 Level 2Composite Score of 2.0 through 2.9 Level 3Composite Score of 3.0 through 3.9 Level 4Composite Score of 4.0 through 4.9 Level 5Composite Score of 5.0 through 6.0 and a Literacy Score less than 5.0

Guidelines for Determining K-12 World-Class Instructional and Design (WIDA ® ) English Language Proficiency (ELP) Levels Formerly LEP (Monitored Levels) WIDA ® ELP LevelsACCESS for ELLs ® Scores Level 6 Year 1 (Formerly LEP) For kindergarten students: Accountability Proficiency Score; Composite Score of 5.0 or above; and Literacy Score of 5.0 or above. For students in Grades 1-12: Tier C; Composite Score of 5.0 or above; and Literacy Score 5.0 or above. Level 6 Year 2 (Formerly LEP) *Note: Level 6, Year 1, and Level 6, Year 2, Formerly LEP students do not take the annual ELP assessment and are only included in the calculation for AMAO 3 (Adequate Yearly Progress) for reading/language arts and mathematics. For kindergarten students: Accountability Proficiency Score; Composite Score of 5.0 or above; and Literacy Score of 5.0 or above. For students in Grades 1-12: Tier C; Composite Score of 5.0 or abov e; and Literacy Score 5.0 or above.

W-APT Print the materials you may need using blackline masters provided. Store in a secured, locked place. Student assessment materials go into white ESL folders. Notify parents of scores and ESL recommendation. Parent signature required.

White ESL Folders White folders (Brenda Wojo has more) School access log ESL White Folder Checklist Section dividers ◦Student Info (blue) ◦Testing & Placement (yellow) ◦Tracking & Monitoring (pink) ◦Miscellaneous (green) Parent Contact Log

Title III Monitoring Monitoring Indicators for Title III, Part A Standards, Assessment and Accountability 1.1: The SEA (State Education Agency) ensures the English Language Proficiency (ELP) standards are implemented. [§3113] ◦LEA (Local Education Agency) staff describes how the WIDA ELP standards have been implemented at the LEA level, including professional development provided to teachers and other staff, and curriculum development activities. 1.2: The SEA ensures that all LEP students participate in the English Language Proficiency (ELP) assessment. [§3113 and §3116] ◦LEA staff describes communications from the SEA regarding ELP and SOL assessment(s). Staff answers how the LEA ensures that all LEP students are assessed in grades K-12. ◦Staff provides an overview of the process for identifying and placing LEP students. (Use of W-APT) ◦Staff describes how the monitoring tool is used to track formerly LEP students. ◦How does the LEA ensure formerly LEP students are being successful and what resources are provided if the students are having difficulties?

1.3: The SEA ensures that divisions meet the Annual Measurable Achievement Objectives (AMAOs). [§3122(a)(1)(2)(3) and §1111(b)(2)(B)] ◦Staff demonstrates knowledge of division’s AMAO status, and any applicable sanctions for not meeting AMAOs for two or four consecutive years. ◦Staff discusses how all LEP students are included in AMAO calculations. ◦If LEA fails to meet AMAOs, staff discusses notification received from the SEA. ◦If LEA receives technical assistance from the SEA if LEA did not meet AMAOs, staff discusses technical assistance received from the SEA. 1.4: The SEA ensures all divisions submit accurate data collection and reporting. [§3121 and §3123; EDGAR 34 CFR ] ◦Staff gives an overview of the process for collecting and reporting AMAO data to the SEA, including how staff has assigned ELP levels to students and addressed any discrepancies in these data.

2.1: The SEA reviews and approves local plans. [§3116(a) and §3115(c); EDGAR 34 CFR ] ◦Staff will discuss the process used to design and develop the Title III instructional program included in the Title III application. ◦Staff will discuss the process used to ensure assurances and certifications are signed. 2.3: The SEA ensures that divisions understand the private school participation requirements. [§9501] ◦Staff will discuss the process of meaningful consultation with private schools reference identification, servicing, and professional development.

2.4: The SEA ensures that the divisions provide parental notification and outreach. [§3302] ◦LEA discusses the content of the letter and how the letter was delivered to the parents, and if the letter was delivered within 30 days of the start of school. ◦LEA discusses the content of the letter and how the letter was delivered to the parents, if applicable, and within 30 days of notification of such failure. ◦LEA discusses how parental notification has been accomplished. (Assurance that notifications are in an understandable and uniform format and, to the extent practicable, in a language that the parent can understand.) 3.2 The SEA ensures that LEAs understand the supplement not supplant requirements. [§3115(g)] ◦Staff describes technical assistance provided by the state on supplement versus supplant. ◦Staff describes how they ensure compliance with this requirement.

STAR/ACCESS Updates Star Student icon from desktop Username (lowercase) ◦esl_[initials of your school] Password (lowercase) ◦ english Click on Find tab ◦Type in student’s last name ◦Click on + sign to expand student’s information ◦Click on Student Auxiliary ◦Click on Languages/LEP tab

STAR/ACCESS Updates LEP Indicator: Yes or No should be marked ESL window: If the student has exited LEP status, enter 1 for exit year/monitor year 1; enter 2 for exit year/monitor year 2 W-APT/newcomers ◦Enter the W-APT Composite Score (10-60) in the ELLP window. ACCESS Spring 2011 students ◦Enter the Composite Score (10-60) in the LAB Score – initial window (Remove the decimal point. 3.2 reading becomes 32; 1.6 writing becomes 16, etc.) ◦Enter the Literacy Score (10-60) in the Reading Test Score % window (Again, remove the decimal point.) ◦Enter the Tier (A, B, C) in the LEP Deferred Placement window. ◦When finished, look to the top left for Action and click on Save. ◦Look a couple of lines down to the right to Log Off.

STAR/ACCESS Updates Contact Lisa Maloney, ESL teacher, for assistance.

Rosetta Stone Available licenses Training and/or assistance

Contact Information Judy Barylske ◦ Brenda Wojciechowski (Brenda Wojo) ◦ Peggy Ayers ◦ x1790 Lisa Maloney ◦