Coding of 2011 TAKS/TAKS-M Answer Documents Are you a task oriented person who prefers to follow “step by step” instructions OR are you a person who prefers to “learn by doing?? Go to the next slide to view a demonstration of following “step by step” instructions.

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The proper coding of answer documents is most easily accomplished one test administration at a time by following the detailed and specific instructions provided in your manuals. While some of us are out of our comfort zones reading the directions first, it is advantageous to do so. Coding of 2011 TAKS/TAKS-M Answer Documents

After an answer document has been submitted for scoring, districts will NOT be able to make corrections to the student information such as demographic, program participation or score code status. After an answer document has been submitted for scoring, districts will NOT be able to make corrections to the student information such as demographic, program participation or score code status. Inaccurate student information may prevent the current test administration data from merging with a student’s permanent record file. Inaccurate student information may prevent the current test administration data from merging with a student’s permanent record file. District/campus accountability could be adversely affected. District/campus accountability could be adversely affected. A student’s document might not be scored. A student’s document might not be scored. Coding of TAKS/TAKS-M Answer Documents 2011 Why does it matter?!?

So How Do I Get Started? Upon receipt, the preprinted information on all answer documents and precoded labels must be verified for accuracy and completeness. Upon receipt, the preprinted information on all answer documents and precoded labels must be verified for accuracy and completeness. The information submitted on the answer document should reflect the student’s status at the time of testing. The information submitted on the answer document should reflect the student’s status at the time of testing. If the information has been precoded correctly, there is no need for it to be hand-gridded on the answer document. If the information has been precoded correctly, there is no need for it to be hand-gridded on the answer document. Hand-gridded information will override any precoded information other than the student name, PEIMS number, date of birth and gender. Hand-gridded information will override any precoded information other than the student name, PEIMS number, date of birth and gender. Coding of TAKS/TAKS-M Answer Documents 2011

Demographic or Program Information Coding of 2011 TAKS/TAKS-M Answer Documents

Demographic or Program Information Coding of 2011 TAKS/TAKS-M Answer Documents

Demographic or Program Information If a demographic or program information field is left blank for any student, data from the October 29, 2010 submission will be used to complete the field if possible. If a demographic or program information field is left blank for any student, data from the October 29, 2010 submission will be used to complete the field if possible. If it is not possible to match a student’s scorable document to the appropriate PEIMS record, data from any field left blank will be aggregated and reported as “No information provided.” If it is not possible to match a student’s scorable document to the appropriate PEIMS record, data from any field left blank will be aggregated and reported as “No information provided.” Coding of 2011 TAKS/TAKS-M Answer Documents

Precoded Answer Document

Correcting Precoded Errors To correct an inaccurate student name, PEIMS ID, or date of birth on an answer document: To correct an inaccurate student name, PEIMS ID, or date of birth on an answer document: Void the document by writing “VOID” in large, bold letters across the student information grids. Void the document by writing “VOID” in large, bold letters across the student information grids. Print and hand-grid the correct information on a blank answer document with a No. 2 pencil. Print and hand-grid the correct information on a blank answer document with a No. 2 pencil. Place the voided answer document under a Voided Answer Document Identification Sheet and return with scorable materials. Place the voided answer document under a Voided Answer Document Identification Sheet and return with scorable materials. Coding of 2011 TAKS/TAKS-M Answer Documents

Precoded Answer Document

Precoded Label

Correcting Precoded Errors To correct an inaccurate student name, PEIMS ID, or date of birth on a label: To correct an inaccurate student name, PEIMS ID, or date of birth on a label: Write “VOID” across the label to return with nonscorable materials. Write “VOID” across the label to return with nonscorable materials. If the label has already been affixed to a scorable document write “VOID” across the student information grids on the document to return with scorable materials. If the label has already been affixed to a scorable document write “VOID” across the student information grids on the document to return with scorable materials. Print and hand-grid the correct information on a blank answer document with a No. 2 pencil. Print and hand-grid the correct information on a blank answer document with a No. 2 pencil. Coding of 2011 TAKS/TAKS-M Answer Documents

or Precoded Label

Correcting Precoded Errors To correct any other inaccurate precoded information on an answer document or label: To correct any other inaccurate precoded information on an answer document or label: Hand grid the correct information in the appropriate field with a No. 2 pencil Hand grid the correct information in the appropriate field with a No. 2 pencil Coding of 2011 TAKS/TAKS-M Answer Documents

Only authorized school personnel may verify the information in the FOR SCHOOL USE ONLY section of the answer document. Coding of 2011 TAKS/TAKS-M Answer Documents

Score Code Field The SCORE CODE field in the FOR SCHOOL USE ONLY section indicates whether a student’s test should be scored. The SCORE CODE field in the FOR SCHOOL USE ONLY section indicates whether a student’s test should be scored. For each subject area test, select only one score code. For each subject area test, select only one score code. Failure to mark the appropriate score code may result in a score of ZERO for the student. Failure to mark the appropriate score code may result in a score of ZERO for the student. Coding of 2011 TAKS/TAKS-M Answer Documents

Score Code S= Test to be scored!

Score Code A= Absent

Score Code L= Exempt-LEP

LEP Exempt and Absent

Score Code O= Other

Score Code *= Did not test on the document for subject indicated

Score Code PW= Parent Waiver

Score Code ALT= Substitute Assessment

Score Code X= Exempt

Score Code P= Previously Passed

Score Code ARD= TAKS-M Not Appropriate for SSI Retest

Test Taken Info The TEST TAKEN INFO field must be correctly gridded to indicate which test, or combination of tests, a student was administered in order for the test to be scored accurately. The TEST TAKEN INFO field must be correctly gridded to indicate which test, or combination of tests, a student was administered in order for the test to be scored accurately. Note: Grade 3 scorable test booklets do not have this field. Note: Grade 3 scorable test booklets do not have this field. Coding of 2011 TAKS/TAKS-M Answer Documents

How do I grid allowable accommodations? Coding of 2011 TAKS/TAKS-M Answer Documents

Resources District and Campus Coordinator Manual District and Campus Coordinator Manual Prepare Scorable Documents - Pages Prepare Scorable Documents - Pages Gridding Information-Appendix A – pages Gridding Information-Appendix A – pages TAKS General Test Administrator Manual TAKS General Test Administrator Manual Prepare Scorable Documents – pages Prepare Scorable Documents – pages Gridding Information-Appendix A – pages Gridding Information-Appendix A – pages Accommodations Manual Accommodations Manual LAT Test Administrator Manual LAT Test Administrator Manual Coding of 2011 TAKS/TAKS-M Answer Documents

Other Answer Document Fields Coding of 2011 TAKS/TAKS-M Answer Documents

Should you have questions please contact your district or campus coordinator.

Coding of Answer Documents Module Review TF 1. For each subject area on an answer document, only ONE score code should be gridded. 2. On a TAKS-M answer document ARD = the ARD committee has determined that TAKS-M is not the appropriate assessment for the primary SSI test opportunity. 3. The “02” Economic Disadvantage Indicator code (ED) means the tester is not identified as economically disadvantaged. 4. Follow the same steps to grid the TEST TAKEN INFO field even if the student is absent from the test or illness/test irregularity occurs during testing. 5. Failure to mark the appropriate score code may result in a score of ZERO for the student. 6. A voided precoded answer document must be returned with scorable materials. 7. Eligible accommodations must be gridded regardless of whether the student uses them. 8. The “*” score code indicates that the student tested with another answer document for the indicated subject. 9. It is important to verify student demographic and program information. 10. The “SP” grid under Test Taken Info= Special Education.

Print Certificate Certificate of Completion For completion of.5 hour training in Coding of Answer Documents for TAKS/TAKS-M Participant’s Signature Participant’s Name Date

None of us is as smart as all of us. -Ken Blanchard