Slide 1 GETS - Session 8 Your Support from Rotary International

Slide 2 1. Be aware of the variety of RI resources available to you as governor-elect 2. Recognize the components of the RI funds provided to district governors 3. Become familiar with appropriate use of Rotary ’ s name and emblem Learning Objectives for DGE

Slide 3 4. Know where to find and how to respond to important RI deadlines 5. Understand your role in encouraging clubs to use RI ’ s Web site for Rotary business 6. Know your responsibilities related to the Council on Legislation 7. Resolution of select regional issues Learning Objectives Cont’d DGTM: Summary of Session 8 : Appendix 37

Slide 4 RI Secretariat – Around the World RI Headquarters Southern South America Office South Pacific and Philippines Office Europe and Africa Office RIBI – Rotary in Great Britain and Ireland Brazil Office Japan Office Korea Office South Asia Office

Slide 5 Rotary International South Pacific & Philippines Office

Slide 6 Frank Pezzimenti International Office Manager SPPO Tarak Dey Financial Services Supervisor John Jiang Finance Coordinator Australia & NZ Desiree Bonifacio Finance Coordinator Philippines Joy Walker Club and District Supervisor Mary Jayne Desmond CDS Correspondent Dele Riley CDS Coordinator Terry Davies The Rotary Foundation Supervisor Krissy Aure-Canson TRF Assistant Michelle Fuller Acting Administration Coordinator/ Literature Sarah Walsh Reception Gaye Small Finance Clerk - TRF SPPO ORGANISATION CHART

Slide 7 Your Club & District Support Team Mary Jane Desmond Correspondent Dele Riley Coordinator Joy Walker Supervisor

Slide 8 24-Hour Support Online Member Access

Slide 9 Estimated Allocation 1-d CDS Session One RI’s available financial resources Office expenses Size of district and number of clubs Hotel overnights Distances travelled

Slide 10 Report E3 Official Duties: Miscellaneous Report E2 Official Duties: Hotel & Meals Report D Telephone & Fax Report E1 Official Duties: Automobile Travel Report C Office Supplies Expenses Report B Postage Expenses Report A Printing & Photocopying Expense Report Summary + Expense Report Forms DG Expense Report Components *DGTM: Chapters 8 and 10

Slide 11 Eligible Expenses for DGEs As of 1 July 2007: Printing of business cards, stationery (including letterhead and envelopes) Mailing of PETS materials to club presidents-elect Travel expenses for district team training seminar, district assembly, and PETS Travel expenses for conducting site visits for district conference. As of 1 January 2008: Telephone line, cell phone account, fax line, and internet access – rental & calls – no line installation costs

Slide 12 Additional RI Funds * DGTM: Chapter 10 AG training Up to 10% of RI estimated allocation (Form E*) GETS 3 nights hotel & 2 days meals (Form B*) New clubs Up to 50% of charter fees (Form I*) You may receive the following reimbursements in addition to your estimated allocation : As governorAs governor elect

Slide 13 Allocation Deadlines DGTM: Chapter 8 Estimated allocation questionnaire to RI1 Oct 2007 Rotarian Payee Information Form1 Dec 2007 Notified of estimated allocationMay 2008 GETS/AG training expenses to RI15 May % of allocation sent to youJuly 2008

Slide 14 Sources of funding Rotary International ( Estimated allocation, GETS, AG training, and new clubs) District financial resources (if applicable ) Other financial resources (e.g., local sponsorship ) Total financial resources

Slide 15 Submission Deadlines District meeting dates (Form A*) 1 Oct 2007 International Assembly forms 31 Oct 2007 Official Directory data form 31 Dec 2007 District appointments (Form D*) 1 Mar 2008 Itinerary of official visits 1 June 2008 * DGTM: Chapter 10

Slide 16 Rotary Marks Emblem cannot be altered. (Use only camera ready artwork or a download) Rotary website and DGTM: Chapter 8 “Rotary” + further qualifier (name of the club, district or Rotary entity).

Slide 17 Common Misuse of Rotary Marks Club and District Web sites and Projects Correct Rotary Club of Columbus Memorial Park Incorrect Rotary Memorial Park -Do not abbreviate - no ‘national’ tags

Slide 18 To register you will need your District number Club number Member ID number Member Access Registration

Slide 19 - District Governors-Elect Forum - View Incoming Officers - Review Club Data - Foundation Reports (CRS/MCR) Member Access for DGEs

Slide 20 Member Access : for clubs Reminder: Must update membership by 1 June / 1 December for accurate SAR Update club and membership data Pay dues based on semiannual report (SAR)

Slide 21 Official Directory Data Form In November, RI sends OD form to clubs End of December, clubs inform RI about incoming club officers DGE can consult this data in Member Access on the RI Website (View Incoming Officers) If clubs have updated their data, the DGE can send an e-card to them during the IA, which includes the new RI President’s theme

Slide 22 Council on Legislation Per capita dues will increase starting in to $24.00 and prorated dues will change Starting in the Rotary year, the number of nominating committee for RI president increases from 17 to 34. RI Board is authorized to suspend or terminate a club that fails to investigate an allegation that a member violated youth protection laws 2010 Council on Legislation delegates to be selected by 30 June RC proposals for legislation to be submitted by 31 December 2008

Slide 23 Your District Conference RIPR Costs to be met by the District Conference –Travel costs of point of arrival by air –Postage of information packs to RIPR –Accommodation –Meals Report within 30 days of the conference Form F DGTM – pages Must include previous RY full District Financial Reports

Slide 24 Other Resources OD Official Directory Sent to the club secretary every year MOP Manual of Procedure The Constitutional documents are changed according to the decisions taken by the Council on Legislation during its meeting (every 3 years) Issued to DGE at IA – available now on line RCOP Rotary Code of Policies Changed according to decisions taken by the RI Board (4 times/year)

Slide 25 Regional Issues Contact Details Incorporations New Rotary Clubs –New Rotaract Clubs –New Interact Clubs –New Rotary Community Corps Semi Annual Returns Responsibility 3 copies of District Directory to SPPO

Slide 26 Questions

Slide 27 Your Support from RI See you at International Assembly San Diego, USA January 2009