BSC-144 – Summer Camp Registration to Check-In GTC University of Scouting March 7, 2015 Allen Hoy

Topics Login to scoutingevent.com Convert your unit from “estimated” to active Make initial payment (use your deposit) Making Payments Adding names to your roster Add merit badge schedules to your “campers” (youth and adult) Leader Reports – Merit Badges – Blue Cards – Rosters Questions

scoutingevent.com/?manatoc2015 In order to utilize this system you will need some information first… – The address your account was registered with. – Your units registration number.

Logging In –

Logging In Enter the address and registration number and press Login

Modifying your reservation Attendees (Default to) Summary Make a Payment Reports Event Details Help

Modifying your reservation You can add or delete campers from this screen. (Prior to “Make a Payment” Press the + or X

Modifying your reservation Using the + at the top of the previous screen you can add multiple campers quickly. Use the dropdown(s) to add additional campers to your unit. Remember that campers added using this method will need to be added to your campsite as well.

Adding Names and Schedules Attendees – Add Camper (youth and adult) information and scheduling.

Completing your roster & scheduling Click the period Click the Class SAVE

Completing your roster & scheduling Notice Climbing and Art have been added to this campers schedule.

Converting from Deposit to “Live” Press “Make a Payment”

Converting from Deposit to “Live” Notice $ Unallocated Credit (this is your deposit for 2015) Move the $ to an “Attendee”

Converting from Deposit to “Live” GREAT TRAIL COUNCIL UNITS Press “Make a Payment” Unallocated funds box will appear. Assign the $ to a camper. Press Save

Converting to “Live” Great Trail Units will notice a Total Credit of $ in one camper. And a Total Paying Now (Required Payment) of $0.00

Converting from Deposit to “Live” OUT OF COUNCIL UNITS Press “Make a Payment” Unallocated funds box will appear. Assign your funds to a camper or campers. For the next screen we will assign 10x10. Press Save Note the background though…

Converting from Deposit to “Live” OUT OF COUNCIL UNITS You MUST pay $10.00 per camper (youth only) at this time. In this example, we used the $ $10.00ea for the first 10 campers in this unit. This still leaves a required payment of $ (15x10)

Check-Out ALL UNITS Click “Begin Checkout”

Check-Out ALL UNITS Check the policy Click NEXT

Check-out GTC UNITS No further payment is required before 5/16, however you may make a payment at any time. Click on “Book Registration”

Check-out Out of Council UNITS You MUST pay $10.00 per youth camper you are registering. – This may be a combination of your existing deposit and new funds. Verify CC Billing Information – Incorrect billing address will cause transaction to be denied by CC authorize.net Click “NEXT”

Check-out Out of Council UNITS Verify the payment amount is correct. Enter CC numbers Click the checkbox Click “Book Registration”

Check-Out ALL UNITS Congratulations your done!

Completing your roster & scheduling If you provide camper names and schedule information, you will have several reports available to assist you, and your SPL in unit management during camp. More features are scheduled for release from the vendor prior to the summer season.

Reports

Reports available to the Unit

Advantages to completing your roster and MB info before Check-in GTC Units – We can verify your roster before check-in. OOC Units – If you your roster from internet advancement we can verify if before Your merit badge info will be in the system, expediting Monday check-in to classes for your Scouts. You will be able to track payments, and generate reports for your use. You assist us in our food service counts, reducing costs and waste. (Food service accounts for nearly 40% of the summer camp fee structure.)

Resources for Leaders (Click Summer Camp!) – Just an FYI the previous years are available by exchanging 2015 for 20XX (starting with 2014). You still need the and registration #.