Presentation to Child, Youth and Family Services Coalition of Simcoe County Thursday November 29, 2012 Ken Edwards,Director of Finance and Administration New Path Foundation / New Path Services Catulpa Community Support Services (705) ext Ferris Lane, Barrie ON L4M 2Y1

MORE THAN JUST A BUILDING... The Common Roof is a sustainable, affordable and highly visible facility that enhances the mission of partner organizations, allows efficient use of precious resources through shared space, services and infrastructure, and provides opportunity for cross organizational and cross sector collaboration.

Agenda for today 1.Workshop Outcome 2.New Path 3.Why an Interactive Tool 4.Using the Tool the common roof™ Our Vision:Building a healthy, growing community for children, young families, and adults today and tomorrow. Our Mission:We are a community-based social enterprise providing sustainable and professional work space for human-service non-profit organizations. Our Impact:Maximized efficiency and effectiveness for human service non-profit organizations. Increased funds for human-service programs within your community.

Agenda for today 1.Workshop Outcome 2.New Path 3.Why an Interactive Tool 4.Using the Tool The Common Roof™ Barrie, Ontario, Canada Total 26,000 square feet, 60% shared space Sits on 4.5 acres within City of Barrie Planning for 40,000 square foot Phase II in 2013 Five Partner Tenants enjoy 10 yr fixed rate lease

Agenda for today 1.Workshop Outcome 2.New Path 3.Why an Interactive Tool 4.Using the Tool The Common Roof™ Orillia, Ontario, Canada Total 30,000 square feet, Opened October, 2011 Prime location downtown Orillia, Ontario Diverse Range of Tenants Partially funded by Federal and Provincial Grants

The Common Roof History 1996:Bradford West Gwillumbury Child and Family Services Building 118 Barrie Street, Bradford 2000:359 West Street, Orillia 2006:The Barrie Common Roof, 165 Ferris Lane, Barrie 2011:The Orillia Common Roof, 169 Front Street South, Orillia 2014:The Barrie Common Roof, Phase II Expansion

The Barrie Common Roof Fast Facts Barrie, Ontario:165 Ferris Lane, Barrie, Ontario Built in 1977 and previously owned by Enbridge Gas Purchased in December 2005 Lot: 4.5 acres, bus route, accessible, swipe card entry Square Footage:26,000 with a small mezzanine Owner:New Path Foundation Purchase Price:$1.9 m Lease Terms:10 year fixed (for Founding Partners) Reno Cost: $1.6 m Rent:Market August 2006, adjustable MITU (maintenance, interest, taxes, utilities)

The Orillia Common Roof Fast Facts Orillia, Ontario:169 Front Street, Orillia, Ontario Built in 1985 and previously owned by Home Hardware Purchased in May 2010 Lot: 4 acres, bus route, accessible, swipe card entry Square Footage:36,000 sq. ft. over three floors Owner:New Path Foundation Purchase Price:$1.2 m Lease Terms:10 year fixed (for Founding Partners) Reno Cost: $4.3 m Rent:Market August 2006, adjustable MITU (maintenance, interest, taxes, utilities)

- Purpose - Building a successful Business Plan Key Drivers Risk Management How will your organization handle. Property Maintenance What will it cost to maintain your asset as well as operate the facility. Sustainability Where will your project be in 1, 5 or 10 years out. What is the capacity of the Community Cash Flow How will you handle the day to day processes. Capital Funding Where will the funds come from. BUSINESS PLAN Highlights

Capital infrastructure What infrastructure, cableing requirements, phone system, alarm, survalance requirements Costing What cost recovery method will you use. What items wil be direct billed to partner and what will be common costs Partner Requirement What core services will be provided What shared services are required BUSINESS PLAN Product / Service Service Guidance What are the key components? What will drive your success? What services need to be delivered? What are the cost recover systems? How will the facility be maintained? What will the administration look like?

Agenda for today 1.Workshop Outcome 2.New Path 3.Why an Interactive Tool 4.Using the Tool

The Collaborative Approach to Preparing for Best Practices Management within a Non-Profit Multi-Tenant Centre

Space Design: “Innovatively Functional”

The Common Roof Concepts ►Strength through Co-Location ►Registered Non-Profit as the Owner / Landlord ►Client First at all times: Child and Family Centered Approach ►Service Provider Sustainability well into the Future ►Quality and Maximum Shared Office and Program Space ►Accessible, Community Driven, and Community Based ►Push the Boundaries of Integration and Collaboration ►Provide a Model for Effective Social Investment with Significant Long Term Benefits

Client and Family Benefits ♦Accessible Location ♦Exceptional Reception ♦One Stop Access ♦Enhanced Supports for Clients and Families ♦Variety of Meeting and Program Space Availability

Staff and Volunteer Benefits What’s Different for Staff ? ♦Connections (formal and informal) ♦Case Conferences and Meetings ♦Collaborate - Seeking Advice ♦ Coordinating community supports ♦Collaborate – Meet Standards

Financial Benefits Barrie Common Roof Shared Space = 60% ►Board/meeting rooms, washrooms, reception, admin/mail rooms, kitchen & staff rooms etc. ►Reception Services, Telephone System ►Financial Services ►Help Desk, IT Department ►Maintenance Services

Common Roof Long Term Sustainability for Partner Organizations

1.In Barrie we were at capacity when we moved in. 2.We had some under utilized admin space on the first floor. 3.We had a meeting space on the second floor that was under utilized and many recommending that it needed to be on the first floor. So we revamped the Admin space into meeting space on the first floor and constructed three offices out of the meeting space on the second floor which ultimately reduced our shared space costs. What are some of the issues

1.In Barrie we had no shared area that met some of the needs of our diverse community. 2.We looked at adopting one of our meeting rooms so that it could be used as a private area or a smudge room. We met with members of the community and equipped a meeting space to address the issue.

Getting Started: Community Leadership Never doubt that a small group of thoughtful committed citizens can change the world: indeed it’s the only thing that ever has. Margaret Mead

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