Word Lesson 5 Parts 1 and 2 Formatting Paragraphs and Documents © 2012 M and K Solutions, LLC -- All Rights Reserved.

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Word Lesson 5 Parts 1 and 2 Formatting Paragraphs and Documents © 2012 M and K Solutions, LLC -- All Rights Reserved

Word Lesson 5— √Paragraph Alignment√Indents Alignment blocked paragraph center alignment first-line indent justified alignment hanging indent left alignment indent right alignment Paragraph Spacing Margins double spacing margins line spacing section break single spacing

Word Lesson 5 √Tabs√Other Terms center tabs bullet decimal tabs margin default tabs paragraph spacing leader Centering left tabs horizontal centering right tabs vertical centering tabs

Margins  Margins are the blank areas around the top, bottom, and sides of a page  There are several default margin settings  One of the most common default settings is 1” Top, Bottom, Right and Left

Section Break  When you change margins for a particular section in a document you create a section break.  You can divide a document into two or more sections.  A section is a part of a document where you can create a different layout from the rest of the document.  When formatting marks (Show/Hide) are displayed, a section break is indicated by a double dotted line across the page with the words Section Break in the middle.

Paragraph Alignments  Alignment determines how text appears in relationship to the margins or the position of text between the margins.  Left, right, center and justified are all types of alignments.  Left--This type of alignment is the default  Center -This type of alignment is used for headings or titles  Right--This type of alignment sets all the text to start at the right margin.  Justified--The type of text alignment that is frequently seen in newspapers, magazines, and books (both the left and right sides of the paragraph are perfectly straight)

Indents  Indents-The amount of space between the text and the margins  Types of indents  First-line Indent-The type of indent shown below indicated by the upper triangle at the left edge of the ruler. This is the normal type of indention for paragraphs where the first line of the paragraph is indented but the other lines begin at the margin.  Hanging Indent--The type of indention shown below that is frequently used with bibliographies and references cited (first line begins at margin and all other lines are indented) Hunter, Nigel, “Einstein.” New York: Bookwright Press, Nourse, Dr. Alan E., Universe, Earth, and Atom: The Story of Physics, New York and Evanston: Harper & Row, Publishers, 1969  Left Indent—All lines are indented only on the left.  Right Indent—All lines are indented only on the right.  Block Paragraph--A paragraph that is not indented at all.

Line Spacing  Line Spacing is the setting that controls the amount of spacing between lines of text within a paragraph.  Line spacing can be single, double or 1.5 spaces between lines  Double-spacing - leaves a blank line between each line of the text  Single-spacing -leaves no lines between each lines of the text This is an example of double-spacing. This is an example of single-spacing.

Spacing  Paragraph Spacing -The setting that controls the amount of white space before and/or after a paragraph  Vertical Spacing or Alignment - Positioning the text to control the amount of white space at the top and bottom of the page  Vertical centering means that there is an equal amount of white space above and below the text.  To center vertically, set the vertical alignment to center.  Horizontal Centering - Positioning the text so there is an equal amount of white space at the left and right sides of the text  To center horizontally, choose the center button on the Home ribbon.

Tabs  Tabs—mark the place where the insertion point will stop when your press the Tab key.  Examples of tabs: Left  Right  Centered  Decimal   Tabs are preset every ½ inch (.5 inch).

Types of Tabs  Left - The most common type of tab stop where the text begins at the left side of the column  Right - The type of tab stop where the text is lined up on the right  Center - The type of tab that centers the text at the tab stop  Decimal - The type of tab stop that keeps a column of numbers lined up with the decimal points even.  This is used for currency such as $4.50.

Leaders  Leaders - The dots or dashes that fill the blank space before the tab setting.  They guide the reader’s eyes from one tab to the another.

More on Tabs  An easy way to clear a tab is to just drag the tab marker off of the ruler…..  An easy way to change a tab is to just drag the tab marker to the new location….

Bullets  Bullets are small characters that appears before an item in a list.  Bullets are used for unordered lists.  Bullets can be symbols, graphics, etc.  Sample bullets can be symbols Sample bullets can be pictures

Numbered List  Numbered Lists are good when items appear sequentially or in order. 1. Get up. 2. Shower and clean up. 3. Get dressed. 4. Eat breakfast. 5. Go to school. These can be changed to Roman numerals (I, II) or an Outlined Number List such as 1) a)