Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR (NAIP Funded Project) User Acceptance Testing.

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Presentation transcript:

Implementation of Management Information System (MIS) including Financial Management System (FMS) in ICAR (NAIP Funded Project) User Acceptance Testing – Purchasing & Stores

Agenda Stores Purchasing On-Hand Stock Availability Requisition Creation & Approval Process for Plan/Non-Plan/Projects Requisition Reports Request for Quotation (RFQ) & Quotation Creation Quote Analysis Process (Expenditure Sanction Process) PO Creation & Approval Process with Reports Rate Agreements PO Creation against the Rate Agreement Capturing EFC Details (Procurement Items) Stores Receiving/Inspection/Delivery Process and Reports Material Issue/Material Issue to Projects Material Transfers within Institute

Logging into Oracle Application

Logging into Oracle Application These are the notifications for the user These are the responsibilities for the user These are the functions related to the respective responsibilities

End to End Procurement Process

Navigation for On Hand Quantity

On-Hand Item Query

On-hand Availability

Requisition/Indent Creation

Requisition/Indent Creation

Requisition/Indent Creation Click on “Open Button”

Requisition/Indent Creation

Requisition/Indent Creation

Requisition/Indent Creation

Requisition/Indent Creation

Requisition/Indent Creation

Requisition/Indent Approval

Requisition/Indent Approval

Requisition/Indent Approval

Requisition/Indent Approval Click on “Approve” button

Requisition/Indent Approval Indent has been Approved

Requisition/Indent Reports Purchase Requisition Print Report Purchase Requisition Status Report

Request for Quotation (RFQ) Creation Process om

Request for Quotation (RFQ) Creation

Request for Quotation (RFQ) Creation

Request for Quotation (RFQ) Creation

Request for Quotation (RFQ) Creation

Request for Quotation (RFQ) Creation

Request for Quotation (RFQ) Creation

Quotation Creation Process

Quotation Creation

Quotation Creation

Quotation Creation

Quotation Analysis & Sanction Order

Quotation Analysis

Enter RFQ Number and Click On ‘Find’ Button Quotation Analysis Enter RFQ Number and Click On ‘Find’ Button

Quotation Analysis

Sanction Order Report Sanction Order Print Report

Purchase Order Creation Process

Purchase Order Creation

Purchase Order Creation Enter Approved Requisition Number & Then click on Find Button

Purchase Order Creation

Purchase Order Creation

Purchase Order Creation

Purchase Order Approval Process

Purchase Order Approval Process

Purchase Order Reports Purchase Order Print Out Purchase Order Detailed Report Purchase Order Status Report Item Purchase History Report

Rate Agreement Creation

Capture EFC Details

Capture EFC Details

Receiving & Inspection process

Receipt Creation

To create the receipt Click on ‘New” Button Receipt Creation To create the receipt Click on ‘New” Button

Receipt Creation

Receipt Creation

Receipt Creation

Receipt Creation

Receipt Creation (Taxes)

Inspection Process

Click on “Inspect’ Button Inspection Process Click on “Inspect’ Button

Inspection Process

Inspection Process

Delivery to Stores

Click on Lot-Serial Button Delivery to Stores Click on Lot-Serial Button

Delivery to Stores

Receipt Reports Receipt Register Report ICAR Receiving & Inspection Report_Asset ICAR Receiving & Inspection Report_Inventory

Material Issue to Requester/Indenter

Material Issue

Material Issue

Material Issue

Stores Related Reports Material Issue Report Transaction History Report

Supplier Report Registered Supplier List Report

Thank You