5/17/2015 8:19:16 PM1 CA203 Presentation Application Applying and Modifying Design Template Lecture # 5

5/17/2015 8:19:16 PM2 Objectives Make a presentation look consistent ( regular) View and change a presentation’s masters Format text and bullets throughout a presentation Save a presentation as a design template

5/17/2015 8:19:16 PM3 Changing Presentation Color In this chapter, you will apply a PowerPoint template to a presentation, view various masters, change the display of the master objects, modify and format the master text, and save a presentation as a template.

5/17/2015 8:19:16 PM4 A PowerPoint Slide Master contains objects that you want to appear on each slide in your presentation. With a Slide Master, you only have to create an item once and PowerPoint will automatically include them on every slide. Some things are set up by PowerPoint (for example; place for slide title and text) so you don't have to create them each time. PowerPoint also offers templates. A template is a presentation containing PowerPoint masters and a color scheme. PowerPoint offers pre-designed templates to help you get started quickly. Applying a template to a presentation you are creating means the design work is already done for you. You can apply a template when you are just starting a presentation, or you can create a presentation and apply the template later.

5/17/2015 8:19:16 PM5 Make a presentation look consistent PowerPoint templates use masters—design patterns for slides, handouts, and speaker notes. When you create a slide, for example, it assumes the design of its corresponding master. You can then customize the slide’s text, graphics, and other elements. View  Master  … When you apply a template to a presentation, PowerPoint copies the information from the masters in the template to the corresponding masters in the presentation. The text style and format, colors and background objects change to match those of the template, but the content remains the same.

5/17/2015 8:19:16 PM6 Make a presentation look consistent You can use one of the many templates that come with PowerPoint, or you can create your own from existing presentations. Format  slide design Slide Design Components: Apply a design template, recently used, Available for use and Browse. You can apply different templates throughout the development process until you find the look that you like best

5/17/2015 8:19:16 PM7 View and Changing a Presentation’s Masters By default, PowerPoint presentations have four masters: –The Slide Master controls the look of the slides in the presentation. All the Slide Master’s characteristics (background color, text color, font, and font size) appear on all slides. When you make a change to these characteristics of the Slide Master, all the slides reflect the change. For example, if you want to include your company logo or the date on every slide, you can place it on the Slide Master. –The Title Master controls the look of title slides. In other words, changing the Title Master affects only slides to which you have applied a title slide layout. –The Handout Master controls the look of student handouts. –The Notes Pages Master controls the look of speaker notes.

5/17/2015 8:19:16 PM8 Slide Master Layout Slide Master

5/17/2015 8:19:16 PM9 Title Master Layout Slide Master

5/17/2015 8:19:16 PM10 Handout Master Layout

5/17/2015 8:19:16 PM11 Notes Master Layout

5/17/2015 8:19:16 PM12 Header and Footer View  Header and Footer

5/17/2015 8:19:16 PM13 Formatting Text and Bullets Throughout a Presentation The First Line Indent marker—the upper triangle—controls the first line of the paragraph. The Hanging Indent marker—the lower triangle—controls the left edge of the remaining lines of the paragraph. The Left Indent marker—the small square—controls how far the entire paragraph sits from the edge of the text object. First Line Indent Marker Hanging Indent Marker Left Indent Marker

5/17/2015 8:19:16 PM14 Formatting Text (Contd.) Text formatting work in PowerPoint as it does in elsewhere in office Formatting toolbar has a button for text Shadow For fast modification of font size, use a pair of button on formatting toolbar –increase/decrease or quick adjustment of line spacing

5/17/2015 8:19:16 PM15 Formatting Text To Add/Remove the bullets: –Right Click on bullet paragraph, Choose Bullet and Numbering –Select bullets from Clip Gallery –Use Tab and Shift + Tab to promote and demote to change the Outline level of current paragraph

5/17/2015 8:19:16 PM16 Setting Paragraph Indents Choose View  Ruler Drag the control at either side to set the various indent settings Setting indent with the toolbars via the Decrease Indent and Increase Indent toolbar buttons Setting indent with tab (Not recommended, it will fill the document with tabs)

5/17/2015 8:19:16 PM17 Formatting Text and Bullets Throughout a Presentation Format  Bullet and Numbering You can select Picture bullets we well Picture Bullets

5/17/2015 8:19:16 PM18 Formatting Text and Bullets Throughout a Presentation Format  Bullet and Numbering You can select Picture bullets we well

5/17/2015 8:19:16 PM19 Saving a Design Template On the File menu, Click Save As In the File name box, type DesignTemplate Click the down arrow to the right of the Save as type box, Click DesignTemplate in the drop-down list. HW 1 HW 1

5/17/2015 8:19:16 PM20 Smart Tags If you frequently use certain types of information, such as the date and time, names, street addresses, or telephone numbers, in PowerPoint presentations, you can turn on the smart tag feature so that PowerPoint will recognize the information.

5/17/2015 8:19:16 PM21 Chapter 5 Summary You can apply different templates until you find the look that you like best. A template has four masters: the Slide Master, the Title Master, the Handout Master, and the Notes Page Master. You can change the look of the text in a presentation by formatting the text placeholders on the masters. You can customize the bullets in a presentation After you have set up a presentation to look the way you want, you can save it as a design template

HW1 5/17/2015 8:19:16 PM22 What is the Smart Tags in PowerPoint 2003?