CMPF 112 : COMPUTING SKILLS FOR ENGINEERS MICROSOFT OFFICE SUITE: WORD

What will Word Processing Do For Me? Gaining Proficiency: Editing and Formatting Enhancing A Document: The Web And Other Resources Advanced Features: Outlines, Table, Styles and Outlines CHAPTER OVERVIEW

What Will Word Processing Do For Me? OBJECTIVES:  Define word wrap, hard and soft returns.  Distinguish between insert and overtype modes.  Describe Word screen elements.  Create, save, retrieve, edit and print a document.  Check a document for spelling; describe the function of the custom dictionary

Overview Word Processing software used to create documents. Create your document. Save your document. Display your document on monitor and edit as necessary. Print document any time in draft or final form.

Basics of Word Processing Word Wrap Hard Return vs. Soft Return Insertion Point Toggle Switch Insert Mode vs. Overtype Mode

Word 2000 Screen Title bar Menu bar Toolbar Office Assistant Scroll bar Status bar Minimize Restore Close

Standard Toolbar Save Print Spell Check Cut Paste Undo Redo Hyperlink Creates Columns Doc Map Doc Open Doc Preview Draws table Inserts Worksheet Drawing Toolbar On/Off Show/Hide Codes Office Assistant Copy Format Painter Zoom New Inserts Table

Formatting Toolbar Font Size Italics Bold Left Alignment Border Bullets & Numbering Style Justified Underline Font Style Highlight Promote/Demote Font Color Bullets Right Alignment Numbering Center Text

The File Menu Commands New Open Close Save Save As Page Setup Print

Save As Dialog Box File Name File Type Folder Where Stored

Open Dialog Box File to be opened File Type Folder Where Stored

Troubleshooting: Normal View No Margins Displayed Normal Button Horizontal Ruler Displayed

Troubleshooting: Print Layout View Margins Displayed Print Layout Button Horizontal Ruler Displayed Vertical Ruler Displayed

Gaining Proficiency: Editing and Formatting

Define the select-then-do methodology Use the Find and Replace commands, and Go To commands Use different type of views Define typography Use the Page Setup command Use the Format Paragraph command Objectives

Select-Then-Do Cut command Copy command Paste command Drag-and-Drop Clipboard Undo command Redo command

Find, Replace, and Go To Commands Find command locates one or more occurrences of specific text Replace command locates the text, and replace with different text Go To command goes directly to a specific place

Find, Replace, and Go To Commands Find command Replace command Selection bar Go To command Case sensitive search Case insensitive search Whole word replacement Automatic replacement Wild card

Views Scrolling View menu Provides different views of a document Normal view The default view Page Layout view Closely resembles the printed document Zoom command Display screen at different magnifications

View Menu: Normal View No Margins Displayed Normal Button Horizontal Ruler Displayed

View Menu: Print Layout View Margins Displayed Print Layout Button Horizontal Ruler Displayed Vertical Ruler Displayed

View Menu: Zoom Command 75% Zoom

Typography Process of selecting typefaces, type style, and type sizes Typeface Times New Roman Arial Courier New Serif typeface- presence of tiny cross lines Sans serif typeface- absence of tiny cross lines

Typography Typeface Times New Roman Arial Courier New Serif typeface Sans serif typeface

Page Setup Command Portrait orientation Landscape orientation Margins

Page Setup Command : Page Break Soft page break Hard page break Column break Continuous

Paragraph Formatting Alignment Indents Left indent Right indent Special indent First line indent Hanging indent

Paragraph Formatting Line Spacing Single 1.5 lines Double At Least Exactly Multiple

Enhancing A Document: The Web And Other Resources

Objectives Describe object linking and embedding; explain how it is used to create a compound document. Describe the resources in the Microsoft Clip Gallery; insert clip art and/or a photograph into a document. Use Format Picture command to wrap text around a clip art image. Use WordArt to insert decorative text into a document. Describe Internet and World Wide Web; download resources from the Web for inclusion in a Word document.

A Compound Document OLE - Object Linking and Embedding Object Clipboard Clip art Microsoft Clip Gallery Microsoft WordArt WordArt toolbar

Resources from the Net and Web Internet WWW - World Wide Web Hypertext document Hypermedia Hyperlink Web enabled Web toolbar

Professional Formats Template Partially completed document that contains formatting, text and/or graphics. Wizard Agenda wizard Fax wizard Resume wizard

Advanced Features: Outlines, Tables,Styles and Sections

Objectives Create a bulleted or numbered list; create an outline using a multilevel list. Describe Outline view; explain how this view facilitates moving text within a document. Describe the tables feature; create a table and insert it into a document. Explain how styles automate the formatting process and provide a consistent appearance to common elements in a document.

Bullets, Lists and Outlines Vocabulary Bulleted list Bullets & Numbering command Multilevel numbered list Numbered list Outline

Tables Vocabulary Tables feature Cell Insert table command Table menu Tables and Borders

Styles Vocabulary Character style Paragraph style Style command Normal style Heading 1 style Body Text Default paragraph font style

THE END MICROSOFT OFFICE SUITE: WORD