Lesson 9: Creating a Simple Report

Learning Objectives After studying this lesson, you will be able to:  Create appropriate report formats  Use paragraph alignment settings  Use spacing features  Set custom tab stops  Format lists  Apply borders and shading 2

Formatting Reports Traditional formatting 3 Quotation Double-space body Title

Using Paragraph Formatting Alignment Spacing Paragraph space settings Bullets and numbering Format paragraphs all at once or individually 4

Paragraph Alignment Determines how text aligns between the margins  Left  Centered  Right Alignment commands on the Home tab 5

Line spacing Can be set for all or a selection Paragraph group on the Home tab Word default is 1.15 Insert a nonbreaking space to keep two words on the same line, no matter how the text changes 6

Indenting Text Increase and Decrease Indent commands on the Home tab 7 First line indent Left indent Hanging indent Indented from left and right

Using Custom Tab Stops Default is every ½ inch Set custom tabs with the ruler  Click to set tab type  Click mark to set custom tab 8

Working with the Tabs Dialog Box Launch from the Paragraph group on the Home tab Change default tab stops Set alignment Set leader style 9

Using Bulleted and Numbered Lists Convert text to lists  Select and click command Promoting and Demoting  Promoting shifts to left ([Shift]+[Tab])  Demoting shifts to right ([Tab])  Indent buttons are on the Ribbon Tap [Enter] twice or use the buttons to turn off numbering 10

Bullet and Numbering Libraries Choose a style or define new formats Numbering library Bullet Library 11

Customize Bullets and Numbers Define symbol, picture, font, or alignment Choose symbols, pictures, and fonts Select number style Change number format Restart or continue numbering in AutoCorrect 12

Using Borders and Shading Select area for borders or shading Borders button (Paragraph group) Shading button (Paragraph group) 13

Inserting Page Numbers Insert > Header & Footer > page Number from the Ribbon Choose number location Options such as formatting are available 14

Lesson 9: Creating a Simple Report