© Paradigm Publishing, Inc. 1

2 Word 2010 Level 1 Unit 1 Editing and Formatting Documents Chapter 2Formatting Characters and Paragraphs

© Paradigm Publishing, Inc. 3 Formatting Characters and Paragraphs  Change Fonts Change Fonts  Apply Styles from a Quick Styles Set Apply Styles from a Quick Styles Set  CHECKPOINT 1 CHECKPOINT 1  Apply a Theme Apply a Theme  Change Paragraph Alignment Change Paragraph Alignment  Indent Text in Paragraphs Indent Text in Paragraphs  Space Before and After Paragraphs Space Before and After Paragraphs  Repeat the Last Action Repeat the Last Action  Format with Format Painter Format with Format Painter  Change Line Spacing Change Line Spacing  Change Paragraph Spacing with the Change Styles Button Change Paragraph Spacing with the Change Styles Button  Reveal Formatting Reveal Formatting  CHECKPOINT 2 CHECKPOINT 2 Quick Links to Presentation Contents

© Paradigm Publishing, Inc. 4 Change Fonts Font Font Size Grow Font Shrink Font Change Case Clear Formatting Font Color Text Highlight Color Text Effects Superscript Subscript Strikethrough Underline Italic Bold

© Paradigm Publishing, Inc. 5 Change Fonts…continued  A typeface is a set of characters with a common design and shape and can be decorative or plain and either monospaced or proportional.  Proportional typefaces are divided into two main categories: serif and sans serif.

© Paradigm Publishing, Inc. 6 Change Fonts…continued  A font consists of three elements—typeface, type size, and typestyle.  Word refers to typeface as font.  Type size is generally set in proportional size.  Within a typeface, characters may have a varying style.

© Paradigm Publishing, Inc. 7 Change Fonts…continued To change the font: 1.Select the desired text. 2.Click the Font button arrow in the Font group at the Home tab. 3.Scroll down the Font drop-down gallery. 4.Click the desired font. Font button arrow

© Paradigm Publishing, Inc. 8 Change Fonts…continued To change the type size: 1.Select the desired text. 2.Click the Font Size button arrow in the Font group at the Home tab. 3.Click the desired size at the drop-down gallery. Font Size button arrow

© Paradigm Publishing, Inc. 9 Change Fonts…continued To change the type size using the Grow Font or Shrink Font buttons: 1.Select the desired text. 2.Click the Grow Font button or the Shrink Font button in the Font group at the Home tab the desired number of times. Grow Font button Shrink Font button

© Paradigm Publishing, Inc. 10 Change Fonts…continued To apply a typestyle as you type: 1.Click the desired typestyle button(s) in the Font group at the Home tab. 2.Type the desired text. 3.Turn off each typestyle by clicking the button you clicked to turn it on. typestyle buttons

© Paradigm Publishing, Inc. 11 Change Fonts…continued To change the underlining: 1.Select the underlined text. 2.Click the Underline button arrow in the Font group at the Home tab. 3.Click the desired underline option from the drop-down gallery. Underline button arrow

© Paradigm Publishing, Inc. 12 Change Fonts…continued To change the underlining: 1.Select the underlined text. 2.Click the Underline button arrow in the Font group at the Home tab. 3.Point to the Underline Color option. 4.Click the desired color. Underline Color option

© Paradigm Publishing, Inc. 13 Change Fonts…continued To clear the formatting of text: 1.Select the desired text. 2.Click the Clear Formatting button in the Font group at the Home tab. Clear Formatting button

© Paradigm Publishing, Inc. 14 Change Fonts…continued To change the case of text: 1.Select the desired text. 2.Click the Change Case button in the Font group at the Home tab. 3.Click the desired option at the drop-down list. Change Case button

© Paradigm Publishing, Inc. 15 Change Fonts…continued To strike through text: 1.Select the desired text. 2.Click the Strikethrough button in the Font group at the Home tab. Strikethrough button

© Paradigm Publishing, Inc. 16 Change Fonts…continued To create text that is lowered slightly below the text line: 1.Select the desired text. 2.Click the Subscript button in the Font group at the Home tab. Subscript button

© Paradigm Publishing, Inc. 17 Change Fonts…continued To create text that is raised slightly above the text line: 1.Select the desired text. 2.Click the Superscript button in the Font group at the Home tab. Superscript button

© Paradigm Publishing, Inc. 18 Change Fonts…continued To apply a text effect: 1.Select the desired text. 2.Click the Text Effects button in the Font group at the Home tab. 3.Click the desired option at the drop-down gallery. Text Effects button

© Paradigm Publishing, Inc. 19 Change Fonts…continued To highlight text: 1.Click the Text Highlight Color button arrow in the Font group at the Home tab. 2.Click the desired color at the drop-down palette. 3.Select the desired text. Text Highlight Color button arrow

© Paradigm Publishing, Inc. 20 Change Fonts…continued To change the font color: 1.Select the desired text. 2.Click the Font Color button arrow in the Font group at the Home tab. 3.Click the desired color at the drop-down gallery. Font Color button arrow

© Paradigm Publishing, Inc. 21 Change Fonts…continued

© Paradigm Publishing, Inc. 22 Change Fonts…continued To format with the Mini toolbar: 1.Select the desired text. 2.Click the desired button on the Mini toolbar. Mini toolbar

© Paradigm Publishing, Inc. 23 Change Fonts…continued To use options at the Font dialog box: 1.Select the desired text. 2.Click the Font group dialog box launcher in the Home tab. continues on next slide… Font group dialog box launcher

© Paradigm Publishing, Inc. 24 Change Fonts…continued 3.Choose the desired options at the Font dialog box. 4.Click OK. Font dialog box

© Paradigm Publishing, Inc. 25 Apply Styles from a Quick Styles Set To apply a style: 1.Position the insertion point in the desired paragraph of text. 2.Click the More button in the Styles group in the Home tab. 3.Click the desired style. Styles group

© Paradigm Publishing, Inc. 26 Apply Styles from a Quick Styles Set…continued To apply the No Spacing style: 1.Position the insertion point in the desired paragraph of text. 2.Click the No Spacing style in the Styles group in the Home tab. No Spacing style

© Paradigm Publishing, Inc. 27 Apply Styles from a Quick Styles Set…continued To change the Quick Styles set: 1.Click the Change Styles button in the Styles group in the Home tab. 2.Point to Style Set. 3.Click the desired set. Change Styles button

© Paradigm Publishing, Inc. 28 1)This is a small line at the end of a character stroke. a.strike b.silo c.serif d.stet 1)This is a small line at the end of a character stroke. a.strike b.silo c.serif d.stet 3)Use this button to create text that is lowered slightly below the line. a.Superscript b.Subscript c.Grow Font d.Shrink Font 3)Use this button to create text that is lowered slightly below the line. a.Superscript b.Subscript c.Grow Font d.Shrink Font 2)You can change the case of selected text with this keyboard shortcut. a.Shift + F1 b.Shift + F3 c.Ctrl + F1 d.Ctrl + F3 2)You can change the case of selected text with this keyboard shortcut. a.Shift + F1 b.Shift + F3 c.Ctrl + F1 d.Ctrl + F3 4)Click this style to remove the default formatting as well as any character formatting. a.No Formatting b.No Spacing c.Remove Formatting d.Remove Spacing 4)Click this style to remove the default formatting as well as any character formatting. a.No Formatting b.No Spacing c.Remove Formatting d.Remove Spacing Next Question Next Slide Answer

© Paradigm Publishing, Inc. 29 Apply a Theme To apply a theme: 1.Click the Page Layout tab. 2.Click the Themes button in the Themes group. 3.Click the desired theme. Themes button

© Paradigm Publishing, Inc. 30 Apply a Theme…continued To change the theme color: 1.Click the Page Layout tab. 2.Click the Theme Colors button in the Themes group. 3.Click the desired theme color. Theme Colors button

© Paradigm Publishing, Inc. 31 Apply a Theme…continued To change the theme fonts: 1.Click the Page Layout tab. 2.Click the Theme Fonts button in the Themes group. 3.Click the desired theme font. Theme Fonts button

© Paradigm Publishing, Inc. 32 Apply a Theme…continued To change the theme effect: 1.Click the Page Layout tab. 2.Click the Theme Effects button in the Themes group. 3.Click the desired theme effect. Theme Effects button

© Paradigm Publishing, Inc. 33 Change Paragraph Alignment

© Paradigm Publishing, Inc. 34 Change Paragraph Alignment…continued  You can change the alignment of text in paragraphs before you type the text or you can change the alignment of existing text. If you change the alignment before typing text, the alignment formatting is inserted in the paragraph mark.  To return paragraph alignment to the default (left- aligned), click the Align Text Left button in the Paragraph group.

© Paradigm Publishing, Inc. 35 Change Paragraph Alignment…continued To display nonprinting formatting symbols: 1.Click the Show/Hide ¶ button in the Paragraph group in the Home tab. Show/Hide ¶ button

© Paradigm Publishing, Inc. 36 Change Paragraph Alignment…continued To change paragraph alignment at the Paragraph dialog box: 1.Click the Paragraph group dialog box launcher in the Home tab. continues on next slide… Paragraph group dialog box launcher

© Paradigm Publishing, Inc. 37 Change Paragraph Alignment…continued 2.Click the Alignment option down-pointing arrow. 3.Click the desired alignment. 4.Click OK. Alignment option down-pointing arrow

© Paradigm Publishing, Inc. 38 Indent Text in Paragraphs Right Indent Marker Hanging Indent Marker Left Indent Marker Alignment Button First Line Indent Marker

© Paradigm Publishing, Inc. 39 Indent Text in Paragraphs…continued continues on next slide…

© Paradigm Publishing, Inc. 40 Indent Text in Paragraphs…continued continues on next slide…

© Paradigm Publishing, Inc. 41 Indent Text in Paragraphs…continued continues on next slide…

© Paradigm Publishing, Inc. 42 Indent Text in Paragraphs…continued continues on next slide…

© Paradigm Publishing, Inc. 43 Indent Text in Paragraphs…continued

© Paradigm Publishing, Inc. 44 Space Before and After Paragraphs To change spacing before or after a paragraph: 1.Click the Page Layout tab. 2.Select the desired measurement in the Spacing Before and/or Spacing After measurement boxes. Spacing Before measurement box Spacing After measurement box

© Paradigm Publishing, Inc. 45 Space Before and After Paragraphs…continued  Spacing before or after a paragraph is part of the paragraph and will be moved, copied, or deleted with the paragraph.  Spacing before or after paragraphs is added in points. A vertical inch contains approximately 72 points.

© Paradigm Publishing, Inc. 46 Repeat the Last Action  If you apply formatting to text and then want to apply the same formatting to other text in the document, consider using the Repeat command.

© Paradigm Publishing, Inc. 47 Format with Format Painter To format with the Format Painter: 1.Format the text. 2.Double-click the Format Painter button. 3.Select the text you would like to copy the format to. 4.Click the Format Painter button to turn it off. Format Painter button

© Paradigm Publishing, Inc. 48 Change Line Spacing

© Paradigm Publishing, Inc. 49 Change Line Spacing…continued To change line spacing using the Line and Paragraph Spacing button: 1.Position the insertion point or select the desired text. 2.Click the Line and Paragraph Spacing button in Paragraph group in the Home tab. 3.Click the desired option at the drop-down list. Line and Paragraph Spacing button

© Paradigm Publishing, Inc. 50 Change Line Spacing…continued To change line spacing at the Paragraph dialog box: 1.Click the Paragraph group dialog box launcher in the Home tab. 2.Click the Line Spacing option down-pointing arrow. 3.Click the desired line spacing option. 4.Click OK. Line Spacing option down-pointing arrow

© Paradigm Publishing, Inc. 51 Change Paragraph Spacing with the Change Styles Button To change paragraph spacing with the Change Styles button: 1.Click the Change Styles button in the Styles group in the Home tab. 2.Point to Paragraph Spacing at the drop-down list. 3.Click the desired option in the side menu. Change Styles button

© Paradigm Publishing, Inc. 52 Reveal Formatting Reveal Formatting task pane

© Paradigm Publishing, Inc. 53 Reveal Formatting…continued To compare formatting: 1.Press Shift + F1 to display the Reveal Formatting task pane. 2.Click or select text. 3.Click the Compare to another selection check box. 4.Click or select text. Compare to another selection check box

© Paradigm Publishing, Inc. 54 1)This is a set of formatting choices that include colors, fonts, and effects. a.styles b.fonts c.effects d.themes 1)This is a set of formatting choices that include colors, fonts, and effects. a.styles b.fonts c.effects d.themes 3)This is the default spacing after a paragraph. a.1 point b.5 point c.10 point d.15 point 3)This is the default spacing after a paragraph. a.1 point b.5 point c.10 point d.15 point 2)This is the default line spacing setting. a.1 b.1.10 c.1.15 d.1.5 2)This is the default line spacing setting. a.1 b.1.10 c.1.15 d.1.5 4)Press these keys to display the Reveal Formatting task pane. a.Shift + F1 b.Ctrl + F1 c.Alt + F1 d.F1 4)Press these keys to display the Reveal Formatting task pane. a.Shift + F1 b.Ctrl + F1 c.Alt + F1 d.F1 Next Question Next Slide Answer

© Paradigm Publishing, Inc. 55 Change the font and font effects Format selected text with buttons on the Mini toolbar Apply styles from Quick Styles sets Apply themes Change the alignment of text in paragraphs Indent text in paragraphs Increase and decrease spacing before and after paragraphs Repeat the last action Automate formatting with Format Painter Change line spacing in a document Reveal and compare formatting Summary of Presentation Concepts Formatting Characters and Paragraphs