By Sarah Kamal
Start Word and understand the ways to view your document. Enter text in a document and navigate a document. Use Backspace and Delete to correct errors. Save a document. Open an existing document.
3 3 Click the Start button on the taskbar. Click All Programs on the Start menu. Click the Microsoft Office folder. Click Microsoft Office Word
4 44 Opening screen in Word
5 55 Understanding the Word program window
6 66 Document views
7 7 To enter text in a document, begin typing. When you reach the right margin, the text continues on the next line. This feature is called word wrap. When you press the Enter key, a blank line is inserted automatically, and you start a new paragraph. 7
8 88 To enter or edit text, use the mouse or keyboard to reposition the insertion point. ◦ Mouse: Move the mouse until the insertion point is where you want it to appear. ◦ Keyboard: There are many options of keys to use, including arrows, Page Down, Page Up and shortcuts.
9 99 Keyboard shortcuts for moving the insertion point
There are two ways to delete characters: ◦ Backspace key: Deletes the character to the left of the insertion point ◦ Delete key: Deletes the character to the right of the insertion point. 10
To save a document for the first time: ◦ Click the Save button on the Quick Access Toolbar. ◦ Click the File tab, and then on the navigation bar, click the Save or Save As command. Save command: Copies over previous version Save As command: Used to save a document under a different name or location.
12 12 Folders help you organize files. Create a new folder in the Save As dialog box. Save As dialog box after creating a new folder
To open documents click the File tab, then on the navigation bar, click ◦ Open to open an existing document. ◦ Recent to open a recent document. ◦ New to open a new, blank document.
You can use the Zoom feature to magnify and reduce your document on screen. A zoom percentage of 100% shows the document at its normal size. The easiest way to change the zoom percentage is to drag the Zoom slider at the bottom-right of the screen.
Opening word document and typing a paragraph.
Many times it is easier to edit text if you can view the formatting symbols. The Show/Hide ¶ command allows you to see these hidden formatting marks. To view the formatting marks, click the Show/Hide ¶ button in the Paragraph group on the Home tab. The formatting marks do not appear when you print your document.
Formatting marks displayed
18 18 Clicking the Show/Hide ¶ button once displays paragraph and formatting marks; clicking the button again hides them. Switching between two options in this manner is known as toggling, A command that you use by turning a feature on or off is sometimes known as a toggle command. 18
To select text means to highlight a block of text. You can select text using the mouse, using the keyboard, or using the keyboard in combination with the mouse.
Selecting blocks of text 20
The Undo command reverses recent actions. To use the Undo command, click the Undo button on the Quick Access Toolbar. The Redo command reverses an Undo action. The Repeat command repeats the most recent action.
The easiest way to move text is to drag the text to the new location. This is called drag-and-drop. As you drag the selected text, a vertical line follows the pointer indicating where the text will be positioned. To copy the text instead of moving it, press and hold CTRL while you drag it.
The Clipboard is a temporary storage place in the computer’s memory. To use the Clipboard, you cut or copy text. The Clipboard can hold only one selection at a time. The Clipboard is available to all the programs on your computer, and it is sometimes called the system Clipboard.
When you use the Paste command, the Paste Options button appears below and to the right of the pasted text. Usually you can paste the text so: - The text’s appearance matches the original appearance (source formatting). - The text’s appearance matches or merges with the text in the location where it is being pasted (destination formatting).
25 25 The Office Clipboard is a special clipboard where you can collect up to 24 selections. It is available to Microsoft Office programs. Unlike the system Clipboard, which is available all the time, you must activate the Office Clipboard to use it. You can use the Office Clipboard to copy content between Office programs. 25
Clipboard task pane with two items collected on it 26
27 27 Find and Replace are located in the Editing group on the Home tab. To find text, type it in the Search Document box in the Navigation Pane. To replace text, open the Find and Replace dialog box, type the text in the Find what box, and then type the replacement text in the Replace with box. 27
Once you have typed text in a document, you can format the text to change its appearance. In this lesson, you will learn how to change the appearance, size, color of text, and how to apply several formats at once using styles. You will also learn how to change a document's theme and how to modify and create new styles
Applying Undo, Redo on the document
Designs of type are called fonts. Like clothing, fonts can be dressy or casual. To change the font, locate the Font group on the Home tab on the Ribbon. Click the arrow next to the Font box, and then scroll to the font of your choice.
Examples of different fonts 31
32 32 Once you have decided on a font, you can change its attributes, or how it looks. ◦ For example, you can change the size of the font or change its style by making the font bold, italic, or underlined. You can also add color and apply special effects. 32 Examples of font styles
33 33 Font size is determined by measuring the height of characters in units called points. Standard font sizes for text are 10, 11, and 12 points. To change text color, click the arrow next to the Font Color button on the Home tab. This opens a gallery that includes a coordinated set of colors called the color palette. 33
34 34 Color palette on the Font Color button gallery 34
35 35 You can apply a font style to a font to change its appearance. Common font styles are bold, italic, and underlining. The Bold, Italic, and Underline buttons are on the Home tab. You can underline text with one line, multiple lines, dotted lines, dashed lines, or another style. You can also change the color of the underline. 35
36 36 Text effects, also called font effects, are similar to font styles and can help enhance or clarify text. To apply a text effect, such as strikethrough, subscript, or superscript to selected text, click the button corresponding to that effect on the Home tab. 36
Text Effects button gallery and menu 37
To highlight text, click the arrow next to the Text Highlight Color button in the Font group on the Home tab. If text is selected, the text becomes highlighted with the color you chose. If no text is selected, the pointer changes to the Highlight pointer, an I- beam pointer with a marker on it, when positioned over text.
Text highlighted with the Highlight pointer 39
You can copy the format of selected text to other text by using the Format Painter. Click the Format Painter button on the Home tab or on the Mini toolbar. To copy the format to more than one block of text, double-click the Format Painter button.
Applying different Fonts Highlighting the text. Copying the format
In Word, a style is a set of formatting options that have been named and saved. Using styles can save time and add consistency to a document. Character styles affect only selected text; paragraph styles affect entire paragraphs.
A Quick Style is a style that is available by clicking a button in the Styles group on the Home tab. When the Quick Styles gallery is open, you can point to a Quick Style to see a Live Preview of the formatting in the document. The default style for text is the Normal Quick Style.
A theme is a coordinated set of fonts, styles, and colors. To see the available themes, click the Page Layout tab, and then, in the Themes group, click the Themes button. Quick Style definitions and the fonts used in a document are tied to the theme
Themes gallery 45
Applying Themes to the document. Applying different styles to the document.
Formatting presents a consistent and attractive style throughout a document. In this lesson, you will use the ruler, set margins, align paragraphs, and adjust paragraph indents and line spacing. You will change the spacing before and after paragraphs, adjust tab stops, create lists, and use Outline view
48 48 Alignment refers to the position of text between the margins. You can left-align, center, right-align, or justify text. Left-aligned and justified are the two most commonly used alignments in documents. To align text, you click one of the Alignment buttons in the Paragraph group on the Home tab. 48
Examples of different text alignments 49
50 50 An indent is the space between text and a document's margin. ◦ Indent from the left margin, right margin, or both margins. ◦ Indent only the first line of a paragraph or all the lines in a paragraph except the first line. To indent a paragraph one-half inch at a time, click the Increase Indent or Decrease Indent buttons on the Home tab. 50
51 51 When using a first-line indent, only the first line of a paragraph is indented. To indent the first line of a paragraph, you can drag the First Line Indent marker on the ruler. After you set a first-line indent in one paragraph, all subsequent paragraphs you type will have the same first-line indent. 51
You can create hanging indents in which the first full line of text is not indented but the following lines are. Hanging indents appear commonly in lists and documents such as glossaries and bibliographies. You can set indents on the Indents and Spacing tab in the Paragraph dialog box.
Examining a handing indent 53
Line spacing is the amount of space between lines of text. Single-spaced text has no extra space between each line; double-spaced text has an extra line of space between each line of text. The default setting in a Word document is 1.15 lines, not single spaced.
Different line spacing
Paragraph spacing is the amount of space between paragraphs. The default is to add 10 points of space after each paragraph. Often heading styles include space before or after the heading paragraph as part of the style definition.
Vertical alignment refers to positioning text between the top and bottom margins of a document. You can align text with the top of the page, center the text, distribute the text equally between the top and bottom margins (justify), or align the text with the bottom of the page.
Applying the adjusments, line spacing in a document. Adjusting paragraph spacing.
Columns are easy to create in Word. You can choose one, two, or three columns of equal width. You can also choose Left or Right, which creates two columns with either the left or the right column a little less than half the size of the other column. If none of these options suits you, you can create columns of custom widths
Columns menu 60
You can specify a border style and whether a border appears on four sides, two sides, or one side of a paragraph. Borders tab in the Borders and Shading dialog box
62 62 Just as you can add borders to paragraphs, you can add borders and shading to entire pages. 62
Making the time table of the class Applying the features of it
Summarizing the topic and homework assignments Topic for a word document.