Assurance Council Brief Status of QA Implementation at Fermilab Tuesday Nov 11, 2008 Jed Heyes

2 QA Status November 11, 2008 – Agenda  Agenda  Overview of QA Program Status  QAR Team  QAR Training & Orientation Plan  The Path Forward

3 QA Status November 11, 2008 – QA Program Approval  QA Program Approval  Submission - FIQMP Rev 000 B5, 02/20/08  Comments from DOE -Chicago Office & Site Office  Revision & Resubmission – FIQMP Rev 000 B8, 06/18/08  Intended to address every comment  Rejection of FIQMP Rev 000 B8, 09/22/08  Graded Approach  Prior Comments  Scientific Research

4 QA Status November 11, 2008 – QA Program Approval  QA Program Approval continued...  Ford versus Cadillac Comments - Site DOE, FRA Peer Review, Pier  Revision, Resubmission, DOE Approval - IQA Rev 000 B17, 10/23/08  Modified IQA to reduce centralized process control documents & some programs – Responsibility did, and still does, reside with D/S/C  Added ANSI/Z1.13 for Scientific Research - IQA New Chapter 11

5 QA Status November 11, 2008 – To Be Documents, Programs  IQA To Be Documents & Programs - Revision  Reduced centralized process control documents  Outstanding Risks (Review during As Is baseline activity)  Strategic Planning and Goals Deployment - M&O – Recommended assigning to Assurance Council  Inspection, Acceptance, and Control of M&TE  Item Control (Storage and Use)  New IQA Chapter 11 (ANSI/Z1.13 )  Added [Policy on Scientific Research]  Added [Guidelines for Scientific Research at Fermilab]  Participation & Commitment, Acting AD for Research

6 QA Status November 11, 2008 – To Be Documents, Programs  IQA To Be Documents & Programs – Current Listing

7 QA Status November 11, 2008 – To Be Documents, Programs  IQA To Be Documents & Programs – Current Listing continued...

8 QA Status November 11, 2008 – To Be Documents, Programs  IQA To Be Documents & Programs – Current Listing continued...

9 Bakul Banerjee - QAR CD Frank Cesarano - QAR BSS Nicole Gee – Extended QAR WDRS Tom Gehrke - EG&G QAE Jed Heyes - EG&G QA Mgr/Team Leader Tom King - EG&G QAE QA Status November 11, 2008 – QAR Team & Sponsors Kurt Mohr - EG&G QAE Jim Rife - QAR TD Don Rohde - QAR AD Keith Schuh - QAR PPD Ed Vokoun - EG&G Logistics Mgr Rod Walton - QAR FESS Jim Wollwert – Extended QAR FI Immediate Sponsors Bob Grant - Head OQBP Jeff Cotton - EG&G Program Mgr

10 QA Status November 11, 2008 – Training Plan  QAR Training Plan  Conflict Management & Negotiation, WDRS - Oct 20  Kickoff Meeting 1 – Oct. 23 Overview & Expectations  Orientation & Training 2 Friday October 31- Jed  Schedules, Responsibilities, Phases of Team Development  Orientation & Training 3 Monday November 3  DOE O 414.1C, Integrated Quality Assurance program (IQA)  Orientation & Training 4 – Wednesday November 5 noon-4  GRADED APPROACH Procedure & Tool  Orientation & Training 5 – Friday November 7, 8-noon  Assurance Programs, Policies, IQA & FICAP Relationship, DOE O 226.1A, FICAP

11 QA Status November 11, 2008 – Training Plan  QAR Training Plan continued...  Orientation Meeting 6 Monday November 10  Corrective Action, DOE G , Process Improvement  Orientation & Training 7 – Wednesday November 12, noon-4  Suspect/Counterfeit Items (S/CI), G , Fermilab S/CI Program  Orientation & Training 8 – Friday November 14, 8-noon  As Is Data Gathering & Tool  Orientation & Training - November :30a-4:30p  Quality Audit for Improved Performance – Dennis Arter

12  QAR Team Meetings: Mon 8-noon, Wed noon-4, Fri 8-11  QAR Homework Assignments  IQA  Graded Approach  ANSI/ASQ Z1.13 (Familiarize) – Read Only url at TD  FICAP  Comments on all Fermilab QA Documents  Participate in New Fermilab QA Documents  QAR Assignments to Prepare for Future Activities  How is QA done now in each D/S/C  Establish a Network for Communication  Educate the team on activities in your area  D/S/C Site Tours  D/S/C Website Tours  Identify, Prioritize Major Processes for As-Is QA Status November 11, 2008 – Other QAR Activities

13 QA Status November 11, 2008 – Path Forward  As-Is Baseline Planned Activities  Preparation, Dec-Jan 2009  Major Processes  2006 DOE QA Audit  Conduct, Jan-May 2009  D/S/C Corrective Action Plans, May-Sept 2009  From As-Is to To-Be  2006 DOE QA Audit Findings  Transmit, negotiate CAPs with DOE, Jun-Jul 2009  Graded approach - Implementing CAPs May-Sept 2009  Assessment Program  Planning/procedures/checklists May-Sept 2009  Conduct management assessments beginning Oct 2009  Integration of QA led by OQBP - D/S/C own of local implementation

14 QA Status November 11, 2008 – Path Forward  DOE QA Program Audit - Site DOE Office Letter, 11/05/08  Planned, Sept 2009  “Be Fully Implemented”

15 QDT Orientation QUESTIONS?