UNCLASSIFIED // FOR OFFICIAL USE ONLY Telework Policy Guide J1- Manpower and Personnel

UNCLASSIFIED // FOR OFFICIAL USE ONLY Overview  References  Purpose  Definitions  Benefits  Challenges  Eligibility  Guidelines  Exercise

UNCLASSIFIED // FOR OFFICIAL USE ONLY References  Section 359 of Public Law No ­ “Department of Transportation and related Agencies Appropriation Act 2001”, 23 Oct 2000  DoD Telework Policy Guide for Civilian Employees, 22 Oct 2001  DODI Telework Policy, 3 April 2007  NGB J1 ­ All States Log Number P , 23 March 2010  WING HRR 301-1, 1 April 2007 

UNCLASSIFIED // FOR OFFICIAL USE ONLY Definitions  Telework ­ Means to an alternative work arrangement for employees to conduct all or some of their work away from the primary workplace. ­ Work location might be a residence, an office closer to the employee’s residence or another acceptable locations

UNCLASSIFIED // FOR OFFICIAL USE ONLY Definitions  Regular or Recurring Telework ­ Work schedule where eligible employees regularly work at least one day per biweekly pay period at an alternative worksite.  Ad Hoc Telework ­ Telework performed at an alternative worksite on an occasional, one-time or irregular basis  Work-at-home Telework  Other Approved Worksites ­ Any other worksite funded by employee’s component

UNCLASSIFIED // FOR OFFICIAL USE ONLY Benefits  Valuable management tool  Improve quality of life  Allows employees to balance their work lives with private and family responsibilities  Can enhance the National Guard’s efforts to recruit & retain high quality employees  Benefits our society ­ Cleaner air ­ Reduced energy consumption ­ Decreased traffic congestion

UNCLASSIFIED // FOR OFFICIAL USE ONLY Challenges  Employee ­ Telework concerns ­ Operational adjustments ­ Technology requirements ­ Telework might jeopardize my chances for advancement. Telework might jeopardize my chances for advancement. ­ I'm not sure I'll like working alone. I'm not sure I'll like working alone. ­ Can I really live up to my manager's expectations? Can I really live up to my manager's expectations? ­ Will I be able to separate home and work? Will I be able to separate home and work?

UNCLASSIFIED // FOR OFFICIAL USE ONLY Challenges  Supervisors ­ Although telework has been around for a while, there are still several misperceptions that have made some managers reluctant to approve a telework arrangement. ­ Once I allow my employee to telework, I will never see or hear from him/her again. Once I allow my employee to telework, I will never see or hear from him/her again. ­ If I approve one telework agreement, I will have to let all my employees telework. If I approve one telework agreement, I will have to let all my employees telework. ­ Telework stands in the way of effective teamwork. Telework stands in the way of effective teamwork. ­ Worker productivity will drop if I am not watching my employees every minute. Worker productivity will drop if I am not watching my employees every minute.

UNCLASSIFIED // FOR OFFICIAL USE ONLY Supervisor Driven  Selection of Participants ­ Supervisors identify positions suitable for telework ­ Supervisors may select employees to participate voluntarily ­ Continued participation is not statutory or an automatic right ­ Supervisors may change, modify or terminate due to mission needs or other eligibility consideration at any time

UNCLASSIFIED // FOR OFFICIAL USE ONLY Eligibility  Eligible Positions ­ Those involving tasks and work activities that are portable ­ Do not require employees being at a traditional work site ­ Conducive to supervisory oversight at the alternative worksite  Positions Not Eligible ­ Those involving tasks that are not portable  Require employee to have daily face-to-face contact with supervisor, colleagues, clients, general public  Require daily access to classified information  Trainee or entry level positions

UNCLASSIFIED // FOR OFFICIAL USE ONLY Suitability  Demonstrated dependability & ability to handle responsibility  Proven record of high personal motivation  Ability to prioritize work effectively  Good time management skills  Proven/expected minimum performance rating of fully successful

UNCLASSIFIED // FOR OFFICIAL USE ONLY Guidelines  Written Agreements ­ DD Form 2946  Time and Attendance ­ Codes  TW: Telework Regular  TS: Telework Situational  TM: Telework Medical  Training-must be completed prior to submitting the DD Form Training can be found at the following link:  yees/index.aspx (for employees) yees/index.aspx  ers/index.aspx (for supervisors) ers/index.aspx

UNCLASSIFIED // FOR OFFICIAL USE ONLY Questions