Scanning and SharePoint

#SBWJHB Brandon Botes – Senior SharePoint Consultant Twitter: brandon_botes Linkedin:

Key Points in selecting an scanning solution

5 Key Challenges Price Scalability Integration Flexibility Features

3 Steps to a Successful Scanning System/Implementation Project Planning Standard Scanning Features Check List Application Integration

Project Planning To ensure a successful scanning solution, you must thoroughly understand your organization’s current business processes and how documents and electronic files flow through those processes within SharePoint. When a document or electronic file is created or sent to your organization, what happens next? It is important to be clear on your objectives before undertaking a document imaging projectIt is important to be clear on your objectives before undertaking a document imaging project. This means understanding the desired business outcomes, your user requirements and the metrics that you will use to gauge success.

Standard Scanning Features Intuitive and User Friendly Interface Highest Image Quality Zonal OCR Rubber Band OCR Bar Code Capabilities Watched Folder Searchable PDF Image Compression Point-and-Click Rescan Flexible Document Separation SharePoint Support Post-Scan Processing with Kofax VRS Corrections Visual Undo History Optimized for High Performance Background Export Database Lookup

Systems Integration Integration Essentials Seamlessly integrates with SharePoint. Product functionality supports all or at least most of your business process and document imagining requirements. Professional integration services if assistance is needed.

What are the considerations for Document Scanning? What size are the documents to be scanned? (For example, Letter 8.5” x 11”, Legal 8.5” x 14”, etc). If there are multiple sizes, what is the maximum size? Do the documents need to be scanned Black & White, Greyscale, or Color? (Note that Black & White documents take up much less space than other document types.) Are the documents single-sided or double-sided, or both? Are the documents grouped in files? If so, approximately how many pages is the average file? How many total pages (or documents) will need to be scanned? What are the index criteria that are needed to store and retrieve the documents? An index field is, for example, a File Number or a Client Name or other piece of identifying information. Indexing is typically performed at he document level and not per page. (Please specify if this is acceptable.)

What are the considerations for Document Scanning? Are the Index Fields in a readily identifiable location? Are there bar-codes on the documents that identify them? Please describe the condition of the documents. Are there staples in the documents? Are they bound into notebooks, or in folders? What separates the documents from each other? Will the scanned documents need to be text-searchable? What is the desired resolution for scanned documents? (200 dpi is considered to be industry standard.) What is the desired format for the scanned documents? PDF is the standard. It is typical for all the pages in one paper document to be in the same scanned document. Is this acceptable, or do you need a separate scanned document per page?

Products Available in South Africa with Support 3 Rd Party Scanning Applications KnowledgeLake Kofax CumulusPro(cloud scanning) Out Of The Box Solutions Fujitsu ScanProAll Kodak Capture Pro Canon Capture Perfect

Scanning Services Service providers are able to offer a variety of different scanning solutions. Onsite scanning solutions Rental Options Hardware Sales Software Sales Consulting Back Scanning Projects Project Management Maintenance and Service

Scanning Services Providers AllScan Kodak capture Pro Chris Botha (Managing Director) (011) Intervate Kofax Express Kofax Capture Knowledgelake Mpumi Nhlapo(Director) (011)

Scanning Services Providers Paperless Performance Kodak capture Pro Fujitsu ScanAllPro Kofax Express Kofax capture Dereck Ludeke( Managing Director) (010) Business Connexion Kofax Express Canon Capture Perfect KnowledgeLake CumulusPro Brandon Botes(Senior SharePoint Consultant) (011)

Scanning Services Providers ImageCare/Scan4U Kodak capture Pro Fujitsu ScanAllPro Kofax Express Canon Capture Perfect Mohammed Garda(General Manager)

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Sub Heading: Verdana 25 Body copy Verdana 16 ……. Verdana 20 for highlight copy