MARYAM BORTON, LAB SAFETY ADVISOR ENVIRONMENTAL HEALTH, SAFETY AND EMERGENCY MANAGEMENT SEPTEMBER 2014 Laboratory Safety Officer Training

Outline Roles and Responsibilities  Principle Investigators  Environmental Safety Compliance Officer  Lab Safety Advisor  Lab Safety Officers Resources  Contacts  Key Documents  Key Equipment  Training  How often do I update…? Hazardous Waste  SAA  Lab Waste Guide  Sharps

Principle Investigators Each Principal Investigator plays a critical role in the implementation of the Chemical Hygiene Plan. The PI has primary responsibility for chemical hygiene and EH&S compliance in his or her laboratory.

Environmental Safety and Compliance Officer Under the authority delegated by the Deans and Senior University Administration, the ESCO for each school or administrative unit is responsible for promoting and maintaining a safe, healthful and environmentally responsible workplace. The ESCO for SEAS is Dr. Anas Chalah.

Lab Safety Advisor That’s me! Works with laboratories to integrate safety into lab operations and promotes safe work practices Conduct inspections, compliance reviews, and hazard assessments Assist laboratories in performing risk assessments for new projects, and make recommendations on appropriate lab safety practices. Prepares and conducts Lab Safety trainings Responds to, and investigates laboratory-related accidents and exposures. Prepares, updates, and drafts policies, guidelines, and procedures for biological, chemical, and physical hazards and processes.

Lab Safety Officers That’s you! Be familiar with Chemical Hygiene Plan contents and Department-specific lab safety policies/procedures. Assist your principal investigator in assuring that your lab group complies with the Chemical Hygiene Plan and develops Standard Operating Practices. Assist Department Chemical Hygiene Officer and/or local EHSEM (EH&S) representative as needed.

Lab Safety Officers Weekly Conduct or delegate weekly Satellite Accumulation Inspections Test emergency eye wash stations Ensure that new lab members are taking required EHS trainings and document the lab-specific orientation Disseminate information between EHS staff / SEAS Safety Committee Chair and your lab group. Monthly Attend SEAS safety committee meetings from August to June. Be sure to send a substitute if you are unavailable. Work on follow-up items between meetings. Disseminate information between EHS staff / SEAS Safety Committee Chair and your lab group Annually Accompany EHS staff and on-site vendors during lab audits. Provide follow up to recommendations after your lab has been inspected. Conduct and host peer lab inspections. Report on peer lab inspections that you performed. Provide follow up to recommendations after your lab has been inspected. Disseminate information between EHSEM staff / SEAS Safety Committee Chair and your lab group

Lab Safety Officers When necessary Report all accidents / incidents to Principal Investigator, EH&S staff and SEAS Safety Committee Chair. Communicate training requirements to group members Serve as emergency evacuation monitor for your lab group Update LabPoint Door Signage and Department of Homeland Security CFATS list Disseminate information between EH&S staff and SEAS Safety Committee Chair and your lab group

Resources

Contacts SEAS Safety Committee Chair and ESCO: Dr. Anas Chalah Designated EHS Staff for SEAS: Maryam Borton SEAS Building Manager: Don Claflin Hoffman and LISE Building Manager: Tom Tribble and Mitra Nathasingh Designated EHS Staff for EPS and LISE: John Sweeney Designated EHS Staff for Physics: Tiffany Lee Designated EHS Staff for Northwest: Brad Parsons Fire Safety/Life Safety: Mark Collins Ergonomics: Mary Streeto Biosafety: Sid Paula Laser Safety: Xiaowei Yan Radiation Safety: Corinne Mancevice Hazardous Waste: Lance Schumacher

Key Documents Chemical Hygiene Plan Emergency Response Guide Peer Review Lab Inspection Form  This has been updated – make sure to use the 2014 version! Laboratory Safety Orientation Checklist PPE Assessment Report Accident Report form LabPoint Emergency Evacuation Plans

Key Equipment Emergency showers Eyewash stations Fire extinguishers Chemical spill kits First aid kits

Training Laboratory Safety Training – required of all new laboratory personnel (unless working in lab that is only computational) Biosafety / Bloodborne Pathogens Training - required for Cambridge lab personnel who work with recombinant DNA, human cell lines and/or potentially infectious materials. Laser Safety Training – required for researchers working with or near Class 3b and 4 lasers. Radiation Safety Training – required for work with ionizing radiation or use x-ray generating equipment.

Training Transportation of Hazardous Materials and Dangerous Goods Shipping Training - required for all individuals who package and ship regulated chemical and/or biological materials.  Note: Other trainings are required for shipping dry ice, liquid nitrogen, fixed bio samples, etc. Use of Machine or Woodworking Tools – If you intend to work with any machine or woodworking tools anywhere on campus you must receive training from the Physics/SEAS Instructional Instrument Lab manager Stan Cotreau.  Further information:

How often do I update? ONLINE TOOLS - Update Frequency Training Management System (TMS) - Hazard ProfileAnnual, or when work performed in lab changes Training Management System (TMS) - Lab Roster New researcher arrival or departure (will receive AAAD notification) Personal Protective Equipment (PPE) Assessment Tool Annual, or when work performed in lab changes LabPoint Door Placards Annual, when emergency contacts change, or work performed in lab changes INSPECTIONSUpdate Frequency SEAS Peer InspectionAnnual EHS InspectionAnnual EHS Biosafety Inspection (for COMS-registered labs)Annual, may coincide with EHS Inspection Laser Equipment CertificationEvery two years Fume Hood/Biosafety Cabinet CertificationAnnual HAZARDOUS WASTEFrequency Safety Officer SAA InspectionWeekly EHS Quarterly SAA InspectionQuarterly EHS 99% SAA InspectionMonthly ONLINE TRAINING CLASSESFrequency General Laboratory Safety (LAB100, refresher LAB200)Annual Laboratory Biosafety (LAB103, refresher LAB203)Annual Laser Safety (RPO102, refresher RPO202)Every two years Radiation Safety (RPO101, refresher RPO201)Every two years

Hazardous Waste

Satellite Accumulation Areas 1. Do containers have an affixed Harvard Hazardous Waste Tag? 2. Do containers have a hazard box checked? 3. Do containers have the correct hazard box checked? 4. Are containers labeled with words and not formulas or abbreviations? (no abbreviations, IUPAC nomenclature or structures) 5. Are containers in secondary containment? (i.e. a plastic tub) 6. Are containers in adequate condition for transport? 7. Are containers properly closed, no funnels left in place or caps left off? 8. Are containers with incompatible materials separated? 9. Are containers of virgin chemicals stored separately from waste, are research chemicals not stored in same plastic tub with waste chemicals? 10. Ensure there are no duplicate undated waste containers. 11. Ensure there are no containers past the MA three day rule. The waste label should be dated when the container becomes filled or otherwise ready for disposal. The container must be removed from the satellite area within 3 days of this date.

HAZARDOUS WASTEFrequency Safety Officer SAA InspectionWeekly EHS Quarterly SAA InspectionQuarterly EHS 99% SAA InspectionMonthly

Can be found online at the EHS website under Lab Waste Management.

Sharps disposal THERE ARE 2 TYPES OF SHARPS CONTAINERS:  Black for chemically contaminated sharps  Red for biologically contaminated sharps Needles:  Avoid use if possible  Do not recap  Place in sharps container after use Pasteur pipettes  Used or clean Razor blades, Scalpels Any item considered to be a physical sharp (can puncture or cut the skin) goes into the sharps container Sharps containers go into the biowaste when 2/3 full