Breaking through bureaucracy #StuOpps. Learning objectives.

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Presentation transcript:

Breaking through bureaucracy #StuOpps

Learning objectives

Learn two techniques that can help to think about what you do and how you do it Consider 8 tips to get rid of unnecessary bureaucracy Understand why it is important for you to consider this topic Think about when you should make changes to your systems and processes

Introduction

‘Bureaucracy’ 1a. A system of government in which most of the important decisions are taken by state officials rather than by elected representatives. [count noun] a state or organization governed or managed as a bureaucracy. [count noun] the officials in a bureaucracy, considered as a group or hierarchy. 2. Excessively complicated administrative procedure: the unnecessary bureaucracy in local government

Introduction Your role: paperwork? Helping students? Drivers & barriers to innovation:

Stories from students’ union New society registration Volunteering Risk assessment

Good ideas from commercial world Amazon -‘wrap free’ -gift wrapping Starbucks ‘cup naming’ Google’s philosophy

TEDtalk: Simon Sinek

Simon Sinek’s ‘Golden Circle’ WHY HOW WHAT

8 principles 1.Know what you want to get done 2.Priorities 3.Eliminate paperwork 4.Cut out processes 5.Empower people 6.Be decisive 7.Information now 8.Always action

Take action!

Diary Key activity each hour, each day over 2/3 weeks Review: -Regular activities and patterns -What takes up the most time? -Can you change this? Friend/colleague help!

Post-it processes Graham Allcott (Think Productive) Choose a current process Post-it note for each step in the process Remove post-it – see how process is changed

Kevin Collier: NUS Facilities Manager NUS Facilities Manager Project manager for OCD (Organise, Clean & Declutter) Kevin’s top tips!

The time is now! Freshers isn’t best for new systems Design now (include key students in planning) Introduce in new term (& tell them it’s happening) Evaluate and tweak end of term (involve key students again) Train new committees in term 3

Next steps

Follow-up Questions Follow-up resources Contact

Follow-up #StuOpps 2014 webinars Thursday 16 th Jan Thursday 20 th Feb Thursday 20 th March Thursday 17 th April Thursday 15 th May Thursday 19 th June Suggestions for topics

Thank you for taking part!