Extending the PMO horizon through real business intelligence

agenda introduction background challenges road map – completed phase road map – current phase what is being delivered in the current phase benefits road map – future phases questions

introduction Dave Hurren RPCuk Solution Architect Certified Oracle specialist

background Top 6 UK energy generation organisation Operations in: Gas production, storage and distribution Energy portfolio management Electricity transmission and distribution Networks Supplier Related services Delivery of multiple projects, programmes and portfolios year on year Projects delivering, managing and maintaining regulated and non-regulated assets

background Investment and Capital Expenditure Year on year forecasting spend of c£1.5bn Operates within strict regulation governance

background Diversity of Generation Renewable Energy Approximately 50, or more, active projects at any one time BiomassOnshoreOffshoreMarineHydro Thermal Energy Approximately 10, or more active projects at any one time Coal-FiredGas-Fired Approximately 25 projects, or more, active at any one time Energy Transmission and the Network Networks

challenges Large number of active portfolios, programmes and project. Strict and sensitive regulation with high levels of potential non-conformance damages. Segregation of information within and across business units. High level of resource effort needed to meet portfolio, programme and project reporting needs of the business. Long lead times between gathering information and report production. Management tiers require quick and accurate reporting. No standard output for report format and performance indication.

road map – completed phase Road Map Develop, review and revise standard project operating practices Implement standard project business processes and governance Design, develop and implement standard PMO toolset Phase 1 Standardise and simplify operations Standardisation of portfolio, programme and project processes Implementation of internal project governance and PMO quality assurance Select, design and implement portfolio, programme and project planning toolset

road map – current phase Road Map Develop, review and revise standard project operating practices Deploy standard project business processes and governance Design, develop and deploy standard PMO toolset Phase 1 Standardise and simplify operations Select and deploy enterprise reporting toolset Design, develop and deploy project reporting suite Phase 2 Deploy reporting toolset and first phase implementation Selection and deployment of enterprise reporting toolset (Oracle OBIEE) Project reporting requirements gathering, and business analysis Development and deployment of production ready standard project reporting suite

what is being delivered in the current phase Portfolio, programme and project key activity report Standardised look and feel Live data used Calculated key performance indicators Using standard Oracle technologies Users able to select criteria but unable to “tweak” the data Portfolio, programme and project access governance controlled within the planning toolset.

what is being delivered in the current phase Portfolio, programme and project statuses. Project phasing Gantt type chart. Project expenditure and status curves. In project resource utilisation. Key project performance indicators. Project WBS cost and performance breakdown. Useful notation and communications.

what is being delivered in the current phase Portfolio, programme cost and performance charts See at a glance project: Actual cost Status Performance To complete costs

benefits The organisation are seeing benefits in… Quicker turn around from data gathering to report production. Reduction in administration as report production can be scheduled by the key users of the solution. Utilisation of live data, showing what they need to see and when they need it. Ability to run reports for a single project, programme or portfolio. Users control the projects included in the reporting run. Report running and access via Oracle Primavera P6 and/or simple web browser. All report data is direct from the PMO toolset. No tweaking!

road map – future phases Road Map Develop, review and revise standard project operating practices Deploy standard project business processes and governance Design, develop and deploy standard PMO toolset Phase 1 Standardise and simplify operations Select and deploy enterprise reporting toolset Design, develop and deploy project reporting suite Phase 2 Deploy reporting toolset and first phase implementation Design and develop programme reporting Design, develop and deploy interactive reports Design, develop and deploy business intelligence dashboards and data warehouse Phase 3 Deploy second phase reporting, and interaction capability

road map – future phases Intractable reporting including: Drill downs Hyperlinks to other reports

road map – future phases Detailed dashboards Incorporate portfolio delivery with other business drivers

questions