New Colombo Plan (NCP) 2016 Key Contacts at UWA Milly Ingate, Associate Director, Institution Liaison Officer, NCP Joel Wittwer, Manager, GLO Alternate Institution Liaison Officer, NCP Jessica Gordon, Senior Study Abroad Adviser (Outbound), GLO Alternate Institution Liaison Officer, NCP Global Learning Office (GLO), International Centre Office of the Pro-Vice Chancellor International

Objectives of this session To clarify the International Centre’s role in administering the NCP and division of responsibilities between Government, UWA, Consortia, Faculties and students. To provide key contacts at the International Centre for the NCP To provide detailed information on key aspects of each program, lessons learned from previous rounds so as to maximise your opportunities for success in the coming round To clarify NCP and UWA’s priorities and encourage staff to think about future rounds with these priorities in mind To clarify selection and assessment processes (internal and external) To clarify funding allocation To provide next steps 1

Key Facts A Government initiative offering Australian undergraduate students opportunities for scholarships and grants to study in the Indo-Pacific region $100million over 5 years (Pilot commenced 2014) Two sub-programs: – Prestigious NCP Scholarship – Flexible Mobility Program Internships and mentorships are a hallmark of the NCP Language acquisition highly regarded Administrative funding of up to 10% on top of grants funding mobility Results from 2014 Pilot and 2015 Round  Australia: 109 Scholars; 3171 Mobility Grants Most popular countries Indonesia (600) and China (515) 1

ScholarshipsMobility grants Students apply individually to DFAT via UWA Staff apply for a student cohort-based program Students apply to successful program through UWA Must include long term study (minimum trimester, semester) Eligible for Language training support (may be separate intensive period) Must be full time and face to face Study program must be for credit Maximum 17 months including all components Semester-based study, Short-term study, Practicums, Clinical placements, Internships/mentorships, Short-term research. Study program and stand alone internships must be for credit or a mandatory part of course Maximum 12 months May include internship or mentorship Academic Credit for Internships encouraged but not mandatory Credit for Internships included in semester based study not mandatory Additional funding for internships which is part of study program Multi year funding available (NEW) Two sub-programs

Key changes for 2016/2017 Doubling of funding to approximately $20 million for Mobility Grants (from $8 million in 2015) Amalgamation of funds from other programs (ie Endeavour Prime Ministers Awards and Asia Bound) to 1 single fund for outbound students. [Other programs all under Endeavour badge – ISEP, STMP, Cheung Kong still remain to fund other global programs beyond Asia (Open in late April)] Increase in number of scholarships to around 100 with up to 15 in each location Introduction of Multi Year Funding (MYF) for Mobility Grants providing funding for up to 3 years; 25% of total funding for Mobility Grants allocated to MYF Program now project-based not country-based Encouragement of private sector collaboration and contribution in-kind or through financial sponsorship (viewed favorably in selection) Semester/internships/language acquisition prioritised Enhanced selection criteria for Scholarships and Mobility Grants

Study location 2015 NCP locations are: Bangladesh, Bhutan, Brunei, Burma, Cambodia, China, Cook Islands, Federated States of Micronesia, Fiji, Hong Kong, India, Indonesia, Japan, Kiribati, Laos, Malaysia, Maldives, Marshall Islands, Mongolia, Nauru, Nepal, Niue, Pakistan, Palau, Papua New Guinea, Philippines, Samoa, Singapore, Solomon Islands, Republic of Korea, Sri Lanka, Taiwan, Thailand, Timor-Leste, Tonga, Tuvalu, Vanuatu and Vietnam. Secondary locations For example: a three month short-term research Mobility Project in one eligible Cambodia (primary Host Location) which includes two weeks of fieldwork in Thailand (secondary Host Location). UWA Priority Countries Bhutan, China, Hong Kong SAR, India, Indonesia, Japan, Malaysia, Singapore, Republic of Korea, Taiwan, Thailand, and Vietnam. UWA Priority Universities: Refer to Schedule A.

Administrative Funding Mobility Grants Up to 10% of the total Student grant funding requested by an Applicant for Mobility Project/s) to support the administration and implementation of Mobility Projects. Funding is to be included in the total amount of funding applied for by the Applicant in each application. Applications should clearly indicate where administration funding is being applied for and the amount. Administration funding may be used to subsidise the costs associated with Mobility Project administration, including but not limited to: Arranging, negotiating and researching details of Mobility Projects Supervising, monitoring and evaluating Students’ progress during the Mobility Project Engaging the services of third party organisations which have the relevant expertise to support Students to undertake Mobility Projects General administration costs.

Mobility Grants – Multi Year Funding (MYF) (Ref 2.4) An additional 25% will go towards MYF projects. Allows the same project to be offered up to two additional years to different cohorts of students. (ie 1 January 2016 to30 June 2019) Projects must demonstrate how MYF will enable scale-up, sustain mobility, and strengthen their partnerships (e.g. an increased number of Student Grants for each year of the Project) An additional selection criterion must be met. Funding beyond the first term (ie 30 June 2017) will be contingent on review of annual Completion Reports by Australian Government Unsuccessful applications for MYF will not receive single term funding. Unused funding will be directed towards Single-term Mobility Projects

Mobility Grants – Private Sector Collaboration and Sponsorship (Ref 2.5) (NEW) Mobility Projects that incorporate private sector sponsorship will be given preference in the selection process In-kind and financial sponsorship provided by Private Sector Organisations must go beyond the provision of Internships, Mentorships and briefings Consortium Applications UWA may apply for funding through Government approved Consortia (eg ACICIS for Indonesia) Useful where UWA is unable to submit direct applications Funding does factor into UWA bid 2014 ACICIS provided 8 places for UWA students 2015 ACICIS provided 12 places for UWA students

Mobility Grants – Student Allocation A mobility grant must be paid directly to the students. May be used to make group arrangements on behalf of students (and thereby not paying a component directly to students. Must be able to: – Demonstrate financial benefit for students (eg group fight discounts) – obtain students’ written consent to the relevant funding not being made directly available to them. (no need to provide to ED but must retain receipt) Short-Term Grant: For study that is less than 6 months in duration Provided at a rate of between $1000 and $3000 per Student. Semester Grant: For study of at least one Study Period and up to 12 months in duration. A Study Period may be called a semester or a trimester. Provided at a rate of between $3000 and $7000 per Student. Internship grant Provided at a rate of $1000 per Student. The Internship must be part of a semester study Mobility Project to receive this grant. The value of the grant will be at the discretion of the Applicant to determine within the funding bands described above.

Mobility Grants – Selection Criteria (Ref 4.3) Support increased student mobility that lifts knowledge of the Indo-Pacific in Australia (40 %weighting) Support for new and/or strengthened partnerships (30 %weighting) Promote the New Colombo Plan, study and Internships in the Indo-Pacific region (10 %weighting) (publicity) Support for semester-based study opportunities (5 %weighting) Support for language acquisition (5 %weighting) Support for Internships (5 %weighting) Private sector sponsorship of the New Colombo Plan (5 %weighting) Additional criteria for Internships and Multi Year projects

Mobility Grants – Assessment and Selection Process A three-step selection process: – Step 1: Faculty assessment and approval – Step 2: UWA assessment and ranking – Step 3: Department of Foreign Affairs and Trade (DFAT) and the Department of Education and Training (DET) assessment and selection Step 1: Faculty Assessment and Approval – Project coordinators submit applications to a central faculty person – Project assessed for validity ( meets course/major requirements) and against resources available at the faculty level – Project should be assessed against international priorities of the faculty and the project’s ability to achieve those goals

Step 2: UWA Assessment and Ranking UWA NCP Selection Panel will rank applications received from faculties based on the above priorities and preferences where necessary. The Committee will consist of 3 x Senior Faculty Staff (Dean or delegate) and 2 x Senior International Staff (Director, International Centre, Associate Director, GLO or delegate). International Centre will submit applications online to DET Mobility Grants – Assessment and Selection Process

Step 3: DFAT/DET Selection All eligible applications will be scored: “highly suitable”, “suitable” or “not suitable” “highly suitable” will be selected for funding “suitable” will be selected based on their score. Preference to: – applications that promote balance and diversity in Host Locations, fields of study, home universities and Multi-year Mobility Projects – UWA’s ranking of Mobility Projects. – The Government has discretion to partially fund – Process will result in a Merit List of unfunded applications which will be consulted if more funding becomes available

Maximising your chances Discipline A diverse spread encouraged; no specific priorities. Duration Preference for semester projects Recognition that short term options may be the most viable program type to mobilise students.. New and Innovative Projects Existing projects will be considered; must demonstrate strengthening of partnership New and innovative projects highly regarded. Internship/Mentorship Projects with an internship/mentorship and language component will be highly regarded. Use your links within universities or internship providers New resource offered through DFAT : NCP Internship and Mentorship Network: A Guide for Universities. More information to come

How to submit a Mobility application? Familiarise yourself with the application requirements (see Mobility Application Form) Consider DFAT/ UWA and strategic priorities/preferences in terms of countries, institutions, duration, internships, innovative and diverse programs as a guide Address selection criteria giving careful consideration to weightings and word count. Send applications to by 11 Applications will be sent to faculty for endorsement UWA NCP Selection Panel will assess and rank applications based on the above priorities and preferences where necessary. The Committee will consist of 3 x Senior Faculty Staff (Dean or delegate) and 2 x Senior International Staff (Director, International Centre, Associate Director, GLO or delegate). International Centre will submit applications online to DET

Once funding is secured… 1.Faculty Program Coordinator to promote, recruit and select students for program and those eligible for funding 2.Faculty Program Coordinator to liaise with Manager, Global Learning Office (GLO) [formerly Study Abroad office] 3.Students must register online on Global Studio 4.GLO will distribute funding to individual students 5.With assistance from GLO if required, Faculty/School to organise Pre-Departure information for students, collect Travel Approval Form (Insurance) and to enter student data in SARIS (Study Abroad Reporting Information System) 6.Student details required for the NCP online system at least 3 weeks prior to departure 7.Faculty Program Coordinator will be required to assist in Completion Report to be entered in the system by NCP Institution Liaison Officer or Alternative Institution Liaison Officer

Mobility Grants - Student recruitment and eligibility Promote widely - encourage representation from diverse student groups (including, but not limited to, Aboriginal and Torres Strait Islander students, students from a Low Socio-Economic Status, students from regional/remote areas, students across the genders, female students in non-traditional fields, students with disabilities or students from a non-English speaking background Students who receive a mobility grant must be: an Australian citizen. Students with dual citizenship or permanent residency or similar in another location/country are eligible, however they must undertake their study in a third Host Location, of which they do not have citizenship or residency rights. Enrolled at UWA at the time of application and for the duration of their overseas study.

Mobility Grants - Student recruitment and eligibility Enrolled in a Bachelor Degree, Bachelor Honours Degree or concurrent undergraduate diploma at the commencement of the Mobility Project. At least 90% of the Students participating must be aged 18 to 28 inclusive at the commencement of the Mobility Project. Student cannot commence their study outside of the timeline A student cannot receive more than one NCP Short term and one NCP long term scholarship during their undergraduate study at UWA. The overseas study program must be for academic credit or be a mandatory component of a student’s course at UWA When recruiting students who may not be eligible, consider other sources of funding eg UWA Study Abroad bursaries, OS-HELP

Scholarships Program Targeting high achieving Undergraduate students At least one study period (semester or trimester) Maximum: One academic year (favorably considered) Maximum 17 months including internship/mentorship Study program must be face to face and for academic credit Internship or mentorship component is strongly encouraged. Credit is not mandatory but encouraged Mentorships must be carried out concurrently to study period Internships maybe carried out before or after study program Additional support for intensive language training,

Scholarships Program – Details of Funding Travel allowance of $2,500 An establishment allowance of $2,500 Variable location-based monthly stipend of up to $2,500 Health and travel insurance for the duration of their overseas Scholarship Program A dedicated Case Manager for the duration of their Scholarship Program who provides services including: pre-departure briefings; advice on health and travel insurance, advice and assistance relating to accommodation; and payment of allowances; and Additional Funding which may be payable Up to one Academic Year’s international tuition fees to a maximum of $15,000, payable directly to the Host Institution; Payment of $1,000 for in-country language training fees, payable directly to the language training provider The maximum duration of a Scholarship Program is 17 months ($67,000)

Scholarships Program – Selection Criteria (Ref: 4.1) Demonstrated academic excellence at the tertiary level (40 per cent weighting). Graded average achieved in tertiary studies Ungraded academic achievements, including academic awards and commendations at the tertiary level. Evidence of excellence demonstrated through referee reports. Communication skills, higher-order cognitive and critical thinking skills, and engagement in learning. Demonstrated leadership in the community (30 per cent weighting) Demonstrated leadership in the community, including volunteer and not-for-profit roles and/or activities they have undertaken in their local community, nationally, overseas and in their university. Ability to adapt and operate in new or changing environments and understanding of how the proposed Scholarship Program will enhance cultural awareness (15 per cent weighting) Applicant’s potential to undertake successfully, and gain maximum advantage from, a study experience in an Indo ‑ Pacific location. Ability to contribute to New Colombo Plan goals through the Scholarship Program (15 per cent weighting) Depth of applicant’s understanding of New Colombo Plan goals, and how their proposed Scholarship Program would contribute to their own future goals and the goals of the New Colombo Plan.

Scholarships Program - Process and Key Dates April: UWA students with a WAM of 70% or higher invited by GLO Students to apply via Global Studio 13 July: UWA application process closes. W/C 20 July: UWA Panel conducts University wide internal selection process and nominates 10 eligible applications to DFAT/DET. Panel to consist International Centre and Faculty staff. 3 to 31 August : Nominees complete applications, including supporting documentation and evidence of contact with proposed host university. September to October 2015 : Applicants shortlisted and interviewed. November 2015: Selection finalised. December 2015: Applicants notified of outcomes. Outcomes published on DFAT website. 1 January 2016 to 31 December 2016: successful applicants commence their study program.

Timeline: Single Term Mobility Projects TimelineActivity 2 April 2015Application round opens. UWA Faculties invited to apply 11 May 2015Mobility Grant Applications due at International Centre for UWA Assessment and Selection Process 18 May 2015Endorsed applications received back from faculty 5 June 2015Closing Date June – AugustApplications assessed and reviewed by DFAT/DET August 2015Funding decisions formalised and offers made to UWA September 2015Details of grants published on 1 January 2016 – 31 December 2016Students depart on approved programs 30 June 2017Application acquittal due (completion report) for Single- term Mobility

Timeline: Mutli-Year Mobility Projects TimelineActivity 1 January 2016 to 30 June st term of funding Students may commence Study Program between these dates 30 June 2017First Completion Date. Complete Reports due for all Multi Year Mobility Projects before additional funding will be provided (Australian Government requires up to 4 weeks to review) 1 July 2017 to 30 June 2018 (2 nd term of funding) Students may commence Study Program between these dates 30 June 2018Second Completion Date. Complete Reports due for all Multi Year Mobility Projects before additional funding will be provided (Australian Government requires up to 4 weeks to review) 1 July 2018 to 30 June rd term of funding Students may commence Study Program between these dates 30 June 2019Final Completion Date. Final completion reports due

Timeline: Scholarships TimelineActivity 7 April to 13 July 2015Faculty and GLO invites students to apply through Global Studio 20 July to 24 July 2015UWA NCP Selection Panel meet to assess applicants 31 July UWA nominations sent online to DET 3 August to 31 August 2015DFAT/DET invites nominees to apply. September 2015Applicants shortlisted and notified by DET September to October 2015Shortlisted applicants interviewed by DFAT/DET November 2015Selection finalised December 2015Details of Scholarship winners published on DFAT website 1 January to 31 December 2016Students commence study program

Next Steps Read the Mobility and Scholarships guidelines Consider your options Submit an application to the GLO by the due deadline Applications forms will be distributed shortly by GLO More information: plan