Lesson 3: File Management. 2 Learning Objectives After studying this lesson, you will be able to:  Browse files on the computer  Open files from a folder.

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Presentation transcript:

Lesson 3: File Management

2 Learning Objectives After studying this lesson, you will be able to:  Browse files on the computer  Open files from a folder window  Copy and move files  Create new folders  Rename files and folders  Delete and restore files using the Recycle Bin  Back up files on a USB flash drive

Browsing User Files Three levels of organization (Win Vista, XP) 3

Browsing User Files Four levels of organization (Win 7) 4

Browsing User Files Example of Win 7 Libraries 5 The library view combines all folders contained in the library

Browsing User Files Win 7, Vista computer window features 6 Address bar Forward and Back buttons Links to frequently browsed locations Storage drives Libraries (Win 7) Locations to store various files/media

Browsing User Files Win XP computer window features 7 Address bar Forward and Back buttons Links to frequently browsed locations Storage drives Links to common commands

Browsing User Files Drive letters  Windows assigns a letter to each storage drive automatically  The primary hard drive is always C  Flash drive receives the next available drive letter (which may be different on different computers) 8

Browsing User Files Filename extensions  Normally hidden  Tell Windows:  The file type and icon to display  The program for opening 9 Tip! If the filename extension is displayed, never change it.

Working with Folders Folders form a hierarchy on a storage drive 10 Folders can contain additional folders A triangle indicates more folders inside this folder

Renaming Files and Folders You can rename files or folders 11 Right-click Pop-up context menu Tip! You can’t rename a file that’s currently open in a program.

Moving and Copying Files Cut, Copy, and Paste are easy commands for moving and copying files 12 CommandsWhat It Does Cut, then PasteCopies your selection to a new location, then deletes it from the original location Copy, then PasteCopies your selection to a new location, and leaves a copy in the original location

Moving and Copying Files Selecting files and folders for Cut or Copy command 13 MethodWhat It Does + ClickAdds a new item to the selection with each click + ClickAdds all the items that appear between two clicks DraggingAdds items completely covered by dragging + A (Select All) Selects all items in the window you are viewing

Moving and Copying Files Selection Method Examples 14 + Click + [A]

Deleting Files and Folders Deleted files and folders normally go into the Recycle Bin  Items in the Recycle Bin remain there until you empty it, or until there’s no more space left 15 Important! Items deleted from a USB flash drive do not go into the Recycle Bin.

Deleting Files and Folders Restoring deleted files and folders  You can restore items in the Recycle Bin  Restored items reappear at the location from which they were deleted Emptying the Recycle Bin  This “permanently” deletes all items in the Recycle Bin 16 Tip! You can still recover items emptied from the Recycle Bin, but it takes special software and expertise.

Backing Up Your Files USB flash drives are easy to misplace! Back up your files to a hard drive  Copy everything on the USB flash drive  Paste it into a folder on your computer’s hard drive 17 Tip! Back up your flash drive files at least once a week, or even more often if you have recently saved important work on it.

Lesson 3: File Management