The Heathrow Area Freight Forum Olympic Working Group Today’s Objectives For the cargo community to have a clear understanding the impact the Olympics will have on our business and to send out a clear message to manufacturers and Forwarders around the country that Heathrow is open for business during the games period.

Heathrow Area Freight Forum Olympic Working Group Olympic Games Period 5 JUN 2012JUL 2012AUG 2012SEP 2012 Planned events including visitor landmarks and events London working and moving 2-5 JUN Diamond Jubilee AUG Notting Hill 28 JULY - 12 AUG Olympic Games 30 AUG - 9 SEP Paralympic Games JUN Venues open Media centre opens Soft opening of Olympic Village 13 JUL Official opening of Olympic Village 14 SEP Olympic Park closes JUL Torch Relay London AUG Olympic Games Departures SEP Paralympic Games Departures 27 JUL Opening Ceremony 29 AUG Paralympic Opening Ceremony

Heathrow Area Freight Forum Olympic Working Group Traffic Hot Spots - Wider Area

Heathrow / M4 Corridor 2 Games Lane

M4 Junction 3 M4 access - emergency repairs No other option for business traffic trying to access the M4 junction or trying to avoid it during games times. 3

Cranford High Street Identified as the main holding area for traffic prior to joining the M4 J3 interchange Normal traffic is expected to queue back to Bath Road and beyond 4

A312 / A30 / Green Lane junctions As it is today this is likely to be one of the most congested junctions on the planned route. The working group felt that this immediate area was likely to have the biggest impact on companies day to day operation with very few alternative routes 5

Hatton Cross 16 Octob er The working group identified this junction as being one of the most difficult to avoid during peak periods It was also identified that company premises situated on the A30 itself would have extremely difficult journey’s travelling North to come South or v.v. to gain airport access

Wider Area 8 Working group identified that wider area impact for businesses immediately associated with trading with the airport covered a far wider area than what’s been identified for traffic purposes. Major forwarders and Trading Estates to the South, East and North of the airport are likely to encounter major difficulties in navigating in and out of the airport, and operating in the surrounding area.

10 Egham A30

11 Eton Dorney

12 Rowing Dates Sat 28 July & Sat 04 August Canoe & Kayak Dates Mon 6 August & Sat 11 August Para Dates Fri 31 Aug & 2 Sept Bound to be increased activity before,during and after these events 12 Eton Dorney

13 Cycling - Road race 28th & 29th July 5th & 8th Sept Box Hill area in Surrey expecting 150,000 spectators expect impacts on A24/M25 and surrounding area

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Cargo - Airport Hot spots 1. North side - Customs House 2. South side - Sandringham Road area 3. South side - Solent Road area (Horse Shoe) 4. South side - Entrance to BAWC & Servisair, VIP suite and temporary terminal 5. South of the river - Perimeter road to Swissport 6. South of the river - Swissport Terminal, Cathay Pacific Terminal, Dnata Terminal 7. South of the river - Access road to and from Swissport to Gibbs Corner traffic lights

Heathrow Area Freight Forum Olympic Working Group Traffic Hot Spots - Airport Area 1.Customs House Cargo area North of the river 5,6,7Cargo Facilities and access roads south of the river

Changes to working practices Forwarders At certain times Forwarders will be looking at using smaller vehicles to avoid night lorry restrictions Possible co-loading being considered No change to rosters No additional agency staff Issues will be dealt with on the day

Changes to working practices Transit Sheds and self handled airlines No change to schedules No change to trucking schedules No additional staff No change to roster’s No idea of additional export payloads due to high passenger baggage Issues will be dealt with on the day

Communication during the Games ( Key to staying open for business) Wider area A Twitter account has been created to distribute live updates between working group members Use of Trade websites AOCC, BIFA and ASM available for information updates from the Twitter account Links to TfL websites via Trade websites

Communication during the Games ( Key to staying open for business) Airport Key departure dates for competitors is 13/14/15 August - expect increased activity around the VIP suite entrance (BAWC entrance) and at the Click Car Park, South Side Need to stay in touch with customers to understand the wider picture Need to advise if backlogs are beginning to appear to certain destinations Engage in twitter dialog if possible

Communication management HAFF Twitter feed on BIFA, ASM and AOCC websites

Communication management Trade Websites

Communication management Your actions Phone your customers - ask the questions Use the website information to update your customers - remember the hot spots Tell your customers about the websites HAFFWG - other actions Daily conference calls followed by a group update - via . Update on warehouse congestion should it occur.

Communication management The message is clear - Heathrow is open for business. Any other questions.