Southeast Region Pop Warner Team Book Order Updated 2012

Team Book Order for Book Check Correct book order: Start with this documentation Certified National Roster Head Coaches Certificates -football to also include USA or ASEP cert & cheer to also include ASEP cert Team Staff Certificates Team Parent Certificates- if required by the league First Aid/CPR card(copy) Student Demonstrators/Coach Trainees Emergency Action Plan Participants – Football players – O/L-jersey number then regular weight in jersey number – Cheerleaders/Dancers – Alpha order

Team Book Order continued Certification documentation must be placed in the team book in the following order for EACH participant: Sleeve #1 FRONT: SE Region PW Official ID Card Sleeve #1 BACK: Birth certificate Sleeve #2 FRONT: 2 nd page of Physical form – Doctor’s Signature page Sleeve #2 BACK: 1 st page of Physical form Sleeve #3 FRONT: 2 nd page of Participant/Parental Consent Form – Signature page Sleeve #3 BACK: 1 st page of Participant/Parental Consent Form Sleeve #4 FRONT: Scholastic info.- GPA Spreadsheet & Report Card Sleeve #4 BACK: Waivers, Special information

Sleeve #1 Front -Official ID card The front of this sleeve must be cut out on the bottom section to allow the card to be stamped without removing the sheet each week. The Association fills out the top section and attaches a recent picture of the child with glue stick(make sure no one else is in picture and it is a legible/clear picture). Picture must be stamped by the League as verification of the child on the card. The middle section gets filled out also by the association, the card gets verified by the League, the League adds the certified weight & date for football, for Cheer/Dance the League adds the certified date and then the card gets signed off by League Official.

Sleeve #1 Back - Birth Certificate attached to the back of the ID card (an original certificate or a certified copy) The stamp verifies comparison with original document to the certified copy. Stamp near the Date of Birth. See arrow above. This is verified by a League official. Make sure to check the name of the child & the DOB, not the date filed. A common mistake. If you have a foreign language birth certificate- you must attach a notarized document translating the vital information into English. League Stamp here

Sleeve #2 Front- Pop Warner Physical Form- 2 nd page Doctors Signature Page On this page you are verifying the doctors signature, the proper form, and date (the current year). Stamp by Doctor’s signature. See arrow above. This is verified by a League official. Only the following can sign a physical- MD’s, DO’s,PA’s, ARNP’s, CNS’s DC’s(Chiropractor) – RN, Medical Assistants, LPN, CAN, Athletic Trainers, certified/ registered Chiropractor Assistants ARE NOT allowed to sign this form and it will get rejected. League Stamp Here All this area needs to be filled out also

Sleeve #2 Back- Pop Warner Physical Form- 1 st Page On this page you are making sure the parent’s or guardian’s has signed. See arrow above. This is verified by a league official. The top part of the form needs to filled out by a parent or guardian completely. See arrows above.

Sleeve #3 Front- Participant/Parental Consent Form- signature page **Place this sleeve upside down – this way you can stamp the sheet easily. On this page you are verifying the parent’s or legal guardian’s signature. See arrow above. This page must be dated also. This is verified by a league official. The participants name needs to be filled out. Also the participant needs to sign and understand this contract. No matter how young the child is. League Stamp Here

Sleeve #3 Back- Participant/Parental Consent Form Make sure this section is filled out completely down to the Pop Warner Box. Get and phone numbers of parents/guardians, and also emergency contacts.

Sleeve #4 Front- GPA Spreadsheet with full report card behind the spreadsheet Make sure the names match, on the spreadsheet and the report card.(The report card must include all 4 – 9 week periods or semesters from the previous year) This sheet can ONLY BE STAMPED by the League Scholastic Coordinator. See above for correct format of stamp

Sleeve # 4 Back Waivers/Special information. All Legal paperwork including: Name Changes Guardianship Adoption papers Waivers Media Release Forms Doctor’s notes/ clearances

Sleeve # 4 Back Waivers/Special information. Book Certification Error Form This form is an optional tool to help check books and let you document the items that are incorrect so they can be fixed before final book checks.