Joanna Simpson – HEFCE Mark Warner – Leeds Metropolitan University Nick Hillard – University of Warwick Measuring scope 3 travel data – the way forward?

A sector baseline of procurement emissions EMS definitions for measuring emissions at institutional level from 2012/13 Guidance on efficient and effective data collection practices Waste, water and procurement – Arup, De Montfort University and CenSA Transport - JMP Measuring scope 3 emissions

Existing systems and processes for obtaining information Engagement with a wide range of HEIs and stakeholders Align with national carbon reporting guidance and protocols - Defra/DECC carbon conversion factors Considerate of the potential burden and cost for HEIs, looking to minimise this where possible Approach

EMS review group Reviewing all data definitions: Should the item still be collected? Does the guidance need updating? Should new data items be included? Mandatory or optional Ratios HESA to apply carbon conversion factors Consultation on proposed changes – deadline 30 March Changes from data collection HESA review of EMS

Business travel Travel paid for by the HEI and undertaken by staff and students For example, travel to attend conferences and meetings or students travelling to fulfill course requirements Excludes emissions from business travel that is paid for by a third party All aspects to be optional data items within EMS Transport

Scope 1 or scope 3? Scope 1 – owned vehicles Scope 1 - leased vehicle and wholly owned asset in financial accounting terms Scope 3 – leased vehicle and not wholly owned asset in financial accounting terms Scope 3 - other business travel Transport

Commuting Staff travelling to and from their home address to the institution Students travelling to and from their home (term-time only) address to the institution Travel survey data can be from the previous two years All aspects to be optional data items within EMS Transport

EMS definitions do not include: Students travelling from their term- time address to their home address Travel associated with graduation Non-academic student travel Visitor travel Transport

Sourcing information Calculating emissions by mode Missing data methodology Case studies Sampling techniques Example staff travel survey Emission conversion factors Good practice guidance

Mark Warner Sustainability Manager Leeds Met Experience

Scope 3 work to date study (find the problems): Staff and Student commute Business travel Waste Procurement study (refine and compare) Improved data and HEFCE guidance documents Waste Staff and student commute HEFCE requirement to set targets by Dec 2013 on a 2012 baseline (reasonably confident)

Staff and Student Commute 2011 travel survey – Nov & Dec 5,060 responses 4,030 students (13.7%) 1,030 staff (36%) Survey included the following questions: Main mode of travel Estimated distance (one way) No of days attended Uni on average (teaching week) Engine size Type of fuel

Assumptions Student footprint calculated over 23 weeks Significantly lower out of term Staff footprint calculated over 47 weeks Relatively consistent Loan driver or car sharer No engine size – 1,100-1,399cc petrol allocated as most common response No engine size but diesel specified – 1,900-2,399cc used as most common response for diesel engines Calculating difference between above method and using DEFRA average

Minor problems Our break down of engine size did not match DEFRA’s Diesel engines Survey categoriesDEFRA categories 1,100-1,399cc Small diesel car, up to 1.7 litre or under 1,400-1,599cc 1,600-1,899cc 1,900-2,399ccMedium diesel car, from 1.7 to 2.0 litre More than 2,400ccLarge diesel car, over 2.0 litre

Calculations (distance) One way travel x No journeys/week = weekly single distance Weekly distance x 2 = total weekly distance Total weekly dist x 23 or 47 = total yearly distance Calculated per person Total distance in each engine size x by conversion factor Average emissions for students and staff Multiply by total number of staff and student Add together

Points to note HEFCE recommend DfT carbon calculator – seems like a good tool Do you use emissions by FTE or total number of students/staff? Survey answered by full and part timers Car passengers could be a drop off or a pick up and increase the footprint Home working as a mode of travel Councils and Guidance Winter Vs summer surveys

Take home messages Have a go – now Speak to purchasing (carbon reports) Get an on-line expenses system that breaks down travel

Nick Hillard Environment Manager Warwick’s Experience

Includes: Commuting Business Air Travel International Student Travel Waste/Recycling Water

Commuting

Travel Survey conducted in November/December 2010 with an online questionnaire for staff and students Questionnaire consisted of 25 questions compared to 36 in the 2005 survey Total of 2,496 responses received. Increase of 236 (10%) compared to 2005 Staff response largest category and almost 32% of total staff Commuting

Methodology: Stage 1 utilised the results of the 2010 survey to produce typical distances travelled by each transport mode; Stage 2 applied the Stage 1 results to the total staff and student populations in 2010 to produce a total annual distance travelled by each mode; and Stage 3 then converted the annual distance travelled to a carbon dioxide equivalent (CO2e) of greenhouse gases. Commuting

Business Air Travel

Kg CO 2

Data relating to travel booked independently by staff members (and reclaimed through expenses) and travel paid for by third parties is currently not collated centrally. DEFRA / DECC’s GHG Conversion Factors for Company Reporting. The 9% km uplift factor (to take into account non-direct routes) has been applied to the distance figures and then multiplied by the respective carbon emission factor. Business Air Travel

International Student Travel

Assumptions: All international students travelled by air to the UK UK students did not travel to the University by air Each international student took a single flight to and a single flight from the UK during the academic year Since information relating to the departure airport is currently not recorded, the distance calculation was based on a generic distance from the country of origin The arrival airport in the UK is Heathrow International Student Travel

1. Give it a go! There’s some good news relating to ongoing initiatives. 2. Detail your assumptions 3. Let your voice be heard by responding to the HESA consultation – deadline 30 March

Your next steps – making the most of your EAUC Membership… 1. Resources - visit the EAUC resource bank for guidance from HEFCE on measuring scope 3 carbon emissions 2. Networks - Join our Transport Planning Network Community of Practice - for College and University travel planning professionals Visit the EAUC stand for more information on this group 3. Recognition - want recognition for your carbon reduction initiatives – enter the 2012 Green Gown Awards carbon reduction category. Entries open summer Measure and improve - sign up to LiFE EAUC Members receive a significant discountwww.thelifeindex.org.uk LiFE offers a dedicated ‘travel and transport’ framework for implementation Membership matters at