General Accounting Roundtable Discussion Santa Cruz East 3:30 – 5pm

General Accounting Roundtable Discussion Interactive Q&A Interactive Q&A –Not a formal presentation –Topics discussed based on campus questions –Open to other topics, time permitting –PowerPoint presentation is on the accounting department website

Topics TRA changes TRA changes SCO reports SCO reports Fund 576 Fund 576 Year-end training Year-end training RFP RFP EO 753 GASB 34/35 Prior year general fund management Other suggestions?

TRA Changes Mark Osborne Mark Osborne

REMINDER: SCO Reports AD AD Campuses will be required to print: Campuses will be required to print: –Notice of transfers (journal entries) –Agency reconciliation reports –Fund reconciliation reports –Centralized treasury trust system account statements

REMINDER: SCO Reports SCO software “ViewDirect” thru PIMMS SCO software “ViewDirect” thru PIMMS You will need a printer connected to TEAL You will need a printer connected to TEAL You will need to tie PIMMS passwords to the printer You will need to tie PIMMS passwords to the printer Instructions for printing were attached to SCO memo Instructions for printing were attached to SCO memo AD letter & SCO memo are available on the accounting department website AD letter & SCO memo are available on the accounting department website

Fund 576 (GAAP) GAAP manual does not address Fund 576 GAAP manual does not address Fund 576 Addendum to GAAP Manual will be issued by June 15 th Addendum to GAAP Manual will be issued by June 15 th Prior practice -- Chancellor’s Office only Prior practice -- Chancellor’s Office only Decentralization has disbursed 576 activity to campuses Decentralization has disbursed 576 activity to campuses

Fund 576 (GAAP) 576 is unique 576 is unique Revenue Bond Act of 1947 Revenue Bond Act of is not a state appropriation 576 is not a state appropriation –Authority to expend for campuses is through allocation orders –Allocation order is budgetary only, not cash (bond proceeds) CSUCO accounts for Bond accounts, unlike G.O. Bond funds CSUCO accounts for Bond accounts, unlike G.O. Bond funds

Year-End Training No major change in GAAP Manual No major change in GAAP Manual This is the last year under current model This is the last year under current model Limited campus personnel resources given GASB 34/35 & PeopleSoft Limited campus personnel resources given GASB 34/35 & PeopleSoft –No training presently planned for this year We will pickup with training once the GASB 34/35 project is further along We will pickup with training once the GASB 34/35 project is further along

Audit Contract Update CSU’s existing audit contract includes: CSU’s existing audit contract includes: –Sytemwide financial statements –Campus financial statements –DRF financial statements – (housing, student union, parking) –A-133 (financial aid) audits –UBIT tax return –Some NCAA Audits –Optional services (fixed hourly rate)

Audit Contract Update Contract expired FY June 30, 2000 Contract expired FY June 30, 2000 RFP Committee of CO & Campus personnel was created RFP Committee of CO & Campus personnel was created An RFP was issued similar to the prior RFP An RFP was issued similar to the prior RFP Limited interest – only 2 vendors at mandatory bidder’s conference Limited interest – only 2 vendors at mandatory bidder’s conference CSU cancelled the RFP CSU cancelled the RFP

Audit Contract Update The RFP Committee met with several large firms to determine how to get greater participation The RFP Committee met with several large firms to determine how to get greater participation The RFP was redrafted The RFP was redrafted –Simplified –Term now 3+3 years RFP issued April 4 RFP issued April 4 Award expected at the May Board of Trustees Meeting Award expected at the May Board of Trustees Meeting

Inter-fund Loans Education Code Education Code “The Trustees may transfer money from one special fund to another special fund or the general fund in order to meet the commitments of the CSU if the transferred moneys are returned to the special fund of origin in time to fulfill the purposes of the special fund……” “The Trustees may transfer money from one special fund to another special fund or the general fund in order to meet the commitments of the CSU if the transferred moneys are returned to the special fund of origin in time to fulfill the purposes of the special fund……”

Inter-fund Loans Special funds are enterprise and trust funds Special funds are enterprise and trust funds Does not include any funds subject to the Revenue Bond Act of 1947 (DRF’s) Does not include any funds subject to the Revenue Bond Act of 1947 (DRF’s)

Inter-fund Loans Interest shall be paid on the money transferred to another special fund or to the general fund at a rate determined by the trustees to be the current earning rate of the fund from which the money was transferred. Interest shall be paid on the money transferred to another special fund or to the general fund at a rate determined by the trustees to be the current earning rate of the fund from which the money was transferred.

Inter-fund Loans General Fund General Fund –Allowable purpose of GF only! Loan Document Loan Document –Terms & Conditions of Payment(s) –Interest Payment

EO 753 Allocation of costs to auxiliary enterprises Requires: Requires: –Direct cost reimbursement to general fund –Indirect cost reimbursement to general fund –Written cost allocation plan approved by the campus CFO Includes auxiliary enterprises and auxiliary organizations Includes auxiliary enterprises and auxiliary organizations

GASB 34/35 Laleh will give brief update tomorrow Laleh will give brief update tomorrow Training was well received, we will offer additional training as work progresses Training was well received, we will offer additional training as work progresses Reporting Model Reporting Model

General Fund Management CY Budget Act changed 3/2 practice to 2/2 CY Budget Act changed 3/2 practice to 2/2 –No relief expected –Dept of Finance intends to continue 2/2 EO 648 EO 648 –Requires pull back of campus GF balances 6 months prior to expiration date

General Fund Management Suggestions provided to CABO Suggestions provided to CABO –Charge CY direct expense items, such as utility bills, against prior year funds –Transfer current year expenses to prior year accounts via PFA –Disencumber PY encumbrances and re-encumber them in the CY –Cease remitting cash receipts to PY appropriations

Other suggestions

Questions

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