The Junior League of Austin Community Orientation

 Welcome & Mission of The Junior League of Austin  Orientation Packet & Types of Support  Done-In-A-Day  Emergency Fund and Sponsorship Fund  Overview of becoming a Project of the JLA AGENDA Agenda  NEW TO APPLYING TO THE JLA: Remain in Auditorium  PREVIOUSLY APPLIED TO THE JLA: Move to Q & A ---BREAKOUT SESSIONS---

Mission Statement: The Junior League of Austin is an organization of women committed to promoting voluntarism, developing the potential of women, and improving the community through the effective action and leadership of trained volunteers. Its purpose is exclusively educational and charitable. Vision Statement: The Junior League of Austin will strengthen our community through creative solutions to current and future challenges.

FOOD IN TUMMIES F. I.T. F.I.T. Pack Program -Food In Tummies  Provide weekend nourishment to children grades K-5  Aims to help hungry children by delivering backpacks of nutritious food each week to a Title I elementary school  Baty Elementary within the Del Valle ISD (which currently enrolls more than 700 students)  Children will receive packs full of healthy food along with bilingual recipe cards and nutrition tips every week for 36 weeks during the school year

1. Agency Contact Card – 2010 Application Information – 2010 Community Projects and Programs Sheet 4. Community Funds Information 5. Done-In-A-Day Information 6. Envelope for Financial Information 7. Sample Contract 8. Reimbursement Guidelines 9. A Christmas Affair 10. Coats for Kids 11. Con Mi MADRE 12. Cookbook 13. F.I.T. Program ORIENTATION PACKET Orientation Packet

TYPES OF SUPPORT Four Types of Support 1. Done-in-a-Day 2. Emergency Fund 3. Sponsorship Fund 4. Project of the JLA

DONE-IN-A-DAY Done-in-a-Day  Historically, a committee of 25 Junior League members who support specific community events of short duration.  Volunteers work 4 hour shifts during concentrated half-day, one-day or two-day periods.  Placement must NOT be part of a fundraising activity.  Request related project funding up to $1000.  Submit application using the form on our website.  DEADLINE: December 1, 2009

DONE-IN-A-DAY Done-in-a-Day Examples  Back-to-School Events  Special Events or Parties  Beautification Projects  Community Service Programs Focus on Special Events

EMERGENCY FUND Emergency Fund  Funding for emergency or disaster that impedes agency operation and service  Available one time per Junior League fiscal year (June 1 – May 31)  Request up to $3000  Form available online  Application may be submitted anytime throughout the year as funds remain available  Applications are reviewed by a 6-member committee of Junior League leadership

SPONSORSHIP FUND Sponsorship Fund  Grants for events that address community issues and/or enable The Junior League of Austin to impact new segments of community population  Apply at least 60 days prior to event  Request up to $3000 once every 3 years  Form available online  Applications are reviewed by a 6 - member committee of Junior League leadership

PROJECT Project  Year long partnership with an agency  Six or more JLA volunteers  Minimum of 70 hours  JLA funds may be awarded

 Use Project Proposal form found online at  17 paper copies and one submitted online  Must request volunteers/funds starting June 1, 2010 through May 31, 2011  Must be received in JLA Office no later than 3:00 p.m. on September 4, 2009  8 ½ “ x 11” paper  Printed front and back, no faxes  Stapled or paper clipped in upper left corner (no binding) APPLICATION CRITERIA Application Criteria

DEADLINES Deadlines September 4, 2009 at 3:00 p.m  Project Proposals Due: September 4, 2009 at 3:00 p.m. December 1, 2009  Done-in-a-Day Proposals Due: December 1, 2009  Emergency Fund & Sponsorship Fund Proposals may be submitted anytime throughout year

THE JUNIOR LEAGUE OF AUSTIN About The Junior League of Austin Celebrating 75 Years!  Austin League founded in First League founded in 1901 in NYC  One of the largest leagues in the country in terms of size, dollars raised & funds contributed to the community  Over 2000 Provisional, Active and Sustaining members  Over 700 Active members volunteer at our community placements & In-League projects  Over 75% of members work outside the home in full & part time jobs

THE JUNIOR LEAGUE OF AUSTIN About The Junior League of Austin Celebrating 75 Years!  We will contribute over $1.1 million to the community through the League’s community projects & programs.  Funds are raised through our two cookbooks, A Christmas Affair fundraiser, the Square on Parkcrest Shopping Center, grants & individual donations.  For the League will have over 400 volunteers placed in 26 community projects.

BREAKOUTS Breakouts My agency has never applied as a project to The Junior League of Austin:  Remain in the auditorium for specifics on the project proposal process  Q & A session will take place following the proposal presentation

BREAKOUTS Breakouts My agency has applied to the JLA as a project and/or has been a project of the JLA: Q & A Sessions available to meet your individual needs: 1. Done in a Day Q & A – President’s Office Room 2. Emergency/Sponsorship Q & A – Library 3. Q & A on proposal writing – Board Room 4. Q & A on matching volunteer placements to JLA member needs – VP Room 5. Q & A on Financials – Community VP Office

PROJECT PROPOSAL The Project Proposal 1. Application Criteria 2. Funding Requests 3. Volunteer Placements

 Activity Coordinators  Advocates  Audio Recorders  Camp Staff  Case Managers  Life Skills  Docents  Drivers  Editors  Gardeners  Home Builders  Mediators  Medical Support Team  Mentors  Presenters  Tax Preparers  Veterinarian Assistants  Web Researchers PLACEMENTS Examples of Placements

Our members come from all areas of town, with varied educational backgrounds and have many different volunteer interests. JUNIOR LEAGUE Who makes up the Junior League? Member Past Volunteer Placement Profession or Employer Area of Town Alicia Russell Becky Bray Kay Molina Jennifer Windler Kimberly Mullins SafePlace, Ronald McDonald House Con Mi MADRE, Animal Trustees of Austin Girl Scouts, Zilker Theater, Hospice Austin Austin State School, YouthLaunch Children’s Diabetes Camp, Austin Children’s Shelter Full Time Mom Sr. Project Manager/ Engineer - Klotz Lawyer – TX Facilities Commission Regulatory Affairs Analysts - LCRA Medical Sales - HemoCue Cedar ParkCentral Austin North AustinWest Austin

 Use Project Proposal form found online at  17 paper copies and one submitted online  Must request volunteers/funds starting June 1, 2010 through May 31, 2011  Must be received in JLA Office no later than 3:00 p.m. on September 4, 2009  8 ½ “ X 11” paper  Printed front to back, no faxes  Stapled or paper clipped in upper left corner (no binding) APPLICATION CRITERIA Application Criteria

HIGHLIGHTS Highlights  Well-defined, clear expectations  Appropriate training & orientation provided  Safety of the placement - location, parking & task  Note necessary skills required such as:  Flexibility of schedule  Prior computer or software training  Pregnancy restrictions  Knowledge of a second language  Summer Camp – volunteer’s children permitted  Immunizations  References or background check required  Uniforms  Parking passes

CRITERIA Proposal Criteria  Volunteers only OR volunteers & funding  Minimum of 6 volunteers  Funding averages between $0 & $30,000  Adequate training required for volunteers  Minimum of volunteer hours

INFORMATION General Proposal Information If selected as a Junior League Community Project, you will be required to:  Provide $1 million liability insurance  Include The Junior League name/logo in all publicity about the project  I nvite Junior League Project Chair to attend all agency board meetings of your agency as a non-voting advisor  Complete a year end report

FINANCIAL Financial Documentation Required  A copy of your IRS 501c(3) determination letter  1 copy each of: your audit, most current balance sheet and one previous & current fiscal year’s budget to actual  1 copy of your most current IRS tax return (Form 990). If your organization does not submit a Form 990, please provide an explanation letter signed by an executive officer

FUNDING REQUEST Funding Request Reminders  Funding is a reimbursement process.  Funding requests must be related to volunteer placements described in application. (no endowment funding)  Reimbursement requests & documentation are due 30 days after purchase  Funding is granted only for a single year.  no sales tax  funding can occur for 3 consecutive years  only volunteers can be requested in year 4  funding can resume in year 5

PLACEMENT What is a placement?  The volunteer’s job at the agency  The Junior League of Austin follows the AISD holiday calendar  Role of Junior League Project Chair

PLACEMENT Types of Placement  Weekly Placements  Regularly scheduled (approx. 3 hours per week on a scheduled day)  Flexible weekly (approx. 3 hours per week on flexible days)  Task-oriented (focus on performance or end product)  Flexible Self-Scheduled

PLACEMENT Placement Time of Year  Year Long = Aug - May (AISD calendar)  Concentrated =  Fall: Sept - Dec  Spring: Jan - May (All placements observe AISD holidays)  Summer: Jun - Aug

JLA MISSION Mission Statement Your proposal should meet our mission. Mission Statement: The Junior League of Austin is an organization of women committed to promoting voluntarism, developing the potential of women, and improving the community through the effective action and leadership of trained volunteers. It’s purpose is exclusively educational and charitable.

PUBLIC RELATIONS PR from The Junior League of Austin  Agency link on JLA website  Listing on JLA printed materials  Listing of each Project in JLA publications  Member awareness about agency & issues  Volunteer experience at agency

PUBLIC RELATIONS PR from The Junior League of Austin  Our logo and listing on agency letterhead “as a project of The Junior League of Austin”  The Junior League of Austin’s logo on agency website  The Junior League of Austin’s logo & mention in agency newsletter  The Junior League of Austin’s logo on all printed materials for project

PROJECT SELECTION Project Selection Process 1.Community Orientation – August 14, Application deadline – September 4, 2009 by 3:00 p.m. (both in office and online) 3.Initial Review Team – September Researchers Committee review – Sept – February Board of Director’s review – February Membership vote – March Minimum of 6 volunteers must sign up – April Contracts issued – May 2010

The Junior League of Austin Community Orientation