Welcome to the State Council Breakout Amy Thompson Jon Decoteau Susan Post

Breakout #1 AgendaFriday 10:15 am – 12:00 pm – Introductions – Objectives of the Volunteer Leaders’ Summit – SHRM Updates 2015 SHAPE – SHRM Strategy – Strategic Planning Ability to explore and practice elements of a strategic plan Insure alignment with SHRM Tie in to SHAPE Strategic Initiatives Set up for conference focus and planning in Breakout #4

 Breakout #2 Friday 2:15 pm – 3:30 pm – Best Practice Sharing  Breakout #3Friday 3:45 pm – 5:00 pm – Certification Team Update and Q & A  Breakout #4Saturday 10:15 am – 12:00 pm – Action Planning/Takeaways

The purpose of the Volunteer Leaders’ Summit is to align your passion, commitment and initiatives with SHRM’s goals and objectives to help you and your board achieve your maximum potential in As a key volunteer leader you will leave the summit with an understanding of how your chapter/state council can effectively plan for 2015 and beyond.

OVERVIEW OF BREAKOUT AGENDA

2015 SHAPE – Summary of Changes Section 1 - added 1 item each to Sections 1A and 1B 1A – Provide total number of members in your chapter 1B – Maintain a website (moved from in Section 3) Section 2 - added opportunity to do a strategic initiative for SHRM Certification Section 3 – SHRM Certification criteria added Register as a Preferred Provider to qualify for a Bronze Excel Award Includes a list of 7 items to choose from to support SHRM Certification Do 2 for Silver, 4 for Gold or 6 for Platinum SHRM Foundation items – clarified Recognition Credits Awards for Gold/Platinum – Star and Superstar goals reduced Added items for SHRM Certification

Upcoming Key Dates December 1 – SCLIFs/CLIFs are due – use online form to identify your 2015 officers December 15 – All 2014 Chapter membership updates are due December SHRM Foundation donations must be received January 5 – SHRM Certification tutorial available to those holding a valid HR generalist certification January 31 – SHAPE year-end report is due

Strategic Planning

EXERCISE Mission Statement – What we do; purpose of organization Vision Statement – How we want to be; future state of organization Values – What do we believe in

SHRM’s Mission is to: Build and sustain partnerships Provide a community Provide thought leadership Serve as an advocate SHRM’s Vision is: SHRM will be a globally recognized authority whose voice is heard on the most pressing people management issues of the day – now and in the future. Mission Statement – What we do; purpose of organization Vision Statement – How we want to be; future state of organization Values – What do we believe in

EXERCISE Current State – As Is Analysis Highs - What are our organization-related “celebrations” from the last year? Where have we made a difference? Lows - What were the disappointments? What didn’t happen as planned? Mission Statement – What we do; purpose of organization Vision Statement – How we want to be; future state of organization Values – What do we believe in

EXERCISE Environmental Scan What is going on inside the organization that influences the success of our organization? Is it positive or negative? What is going on outside the organization that influences the success of our organization? Is it positive or negative?

EXERCISE SWOT Analysis - SWOT Analysis - The critical issues we must address for our organization to be effective Based on the internal environmental scan, identify our organizational… Strengths Weaknesses Based on the external environmental scan, identify potential… Opportunities Threats - What can potentially get in the way of our success?

EXERCISE Gap Analysis Based on your AS IS and SWOT Analysis results compared to the vision you seek to achieve, identify the gaps we need to overcome to achieve your vision.

MEET SOME NEW PEOPLE ADD ANY QUESTIONS OR TOPICS TO THE PARKING LOT

MEET SOME NEW PEOPLE ADD ANY QUESTIONS OR TOPICS TO THE PARKING LOT

Discussion Topics Membership Growth and Retention Member Engagement Ensuring Value to members Marketing our chapter Volunteer Recruitment, Retention and Recognition Programming/getting free speakers Financial Management/Sustainability/Investments Succession Planning SHAPE - Strategic Initiatives Technology – membership/financial tools, websites Time management – maintaining a healthy balance Conflict management (with volunteers)

MEET SOME NEW PEOPLE ADD ANY QUESTIONS OR TOPICS TO THE PARKING LOT

Setting Goals Goals should be SMART: Specific, Measurable, Achievable, Realistic, Time- Oriented If the goal can’t possibly be achieved, it shouldn’t be in the plan What can the chapter or state council do in one year (SHAPE goals) and then in 3-5 years Thinking out beyond a year would be the strategic plan Identify barriers for every goal set and plan ahead before setting the goal

EXERCISE Primary Goals Given what you’ve already captured in previous exercises, what critical goals will you focus on to: Overcome gaps? Build growth? Provide needed services to your members? What priority would you give each one? Is the goal tactical or strategic?

EXERCISE Action Planning Goal Barriers to Overcome Action Steps to Achieve this Goal Resources Needed General Summary of Contingency Plan (if applicable)

EXERCISE Action Plan Implementation Schedule Using the same goal List 3 action items for that goal Assign an owner Determine a completion date Describe the desired outcome

DEBRIEF REFLECTIONS QUESTIONS?

…and Safe Travels home!!!