Insert software product logo (or name) on slide master 2005 Trnsport User Group Meeting November 6, 2005 Roger Bierbaum CRLMS Civil Rights and Labor Management System

Insert software product logo (or name) on slide master Why a Civil Rights Labor Management System? Need for software to record, track and report Civil Rights and Labor Compliance requirements Required documentation is costly and time consuming for contractors, local, state and federal agencies Current software available doesn’t meet the needs, too expensive or has other issues  BizTrack, DivTrack, Champ, Outreach Manager, EBO, TRS, TransBot Many of the functions in Trnsport, but compatible with current Civil Rights requirements

Insert software product logo (or name) on slide master 2004 TUG Discussion Breakout meeting was held during 2004 TUG in Mobile to determine interest Enough interest was expressed to generate further discussions

Insert software product logo (or name) on slide master April 2005 JAD Hosted in St. Paul, MN by MnDOT  31 participants  13 states  2 states via video conference Draft requirements prepared by MnDOT  100+ Use Cases  System Requirements

Insert software product logo (or name) on slide master April 2005 JAD Confirmed need for common software product owned by AASTHO Software to include both:  Civil Rights  Labor Management

Insert software product logo (or name) on slide master April 2005 JAD Software should be integrated into Trnsport software  Common database  Trnsport look and feel Able to operate with as an independent product Import/export functions to state’s legacy systems

Insert software product logo (or name) on slide master Contract-related Information DBE Goal Setting on Contracts Bidders Data DBE Commitments Subcontract and Supplier Quotes Approved Subcontract Data Prompt Payments Completed Contract Data

Insert software product logo (or name) on slide master Vendor-related Information Vendor Data Addresses Officers / Staff Work Classes Financial Data DBE Certifications

Insert software product logo (or name) on slide master Employee-related Data Payroll Data and Tracking Wage Decision Information On-the-Job Training Program(s) Trainees

Insert software product logo (or name) on slide master Reports / Analyses Semi-annual and Annual Reports on DBE Commitments and Subcontracting Program DBE Goal Setting Market Availability Market Utilization FHWA Form 1391 FHWA Form 1392

Insert software product logo (or name) on slide master AASHTO Joint Development Process States share development costs  Eliminates duplicated development work Ensures compliance with federal requirements Licensing structure consistent with other TRNSPORT modules

Insert software product logo (or name) on slide master AASHTO Joint Development Process

Insert software product logo (or name) on slide master Joint Development Process Built in currently supported by TRNSPORT technology (.NET, Agile, Unified Data Model) Independent of other TRNSPORT modules (a state would not be required to license other modules to use the system) Must interface with TRNSPORT modules, if a state has them Meet Federal and common state requirements for Civil Rights and Labor Compliance

Insert software product logo (or name) on slide master Joint Development Process AASHTO - solicit states to participate in the development of a system to track Civil Rights and Labor Compliance Trnsport Task Force (TTF) - will manage CRLMS due to its relationship to Trnsport products and data Technical Review Team (TRT) - would be formed to oversee AASHTO Contractor development efforts in conjunction with the TTF

Insert software product logo (or name) on slide master Issues Surrounding Joint Development Keeping the Software Generic Satisfying all the Agencies’ Needs State specific reporting, letters and analysis

Insert software product logo (or name) on slide master Meeting the needs of our Customers Civil Rights Staff  Responsible for the civil rights programs Contract letting Staff  Responsible for getting requirements on the contracts with our contractors Contract administration Staff  Responsible for collecting construction data and data from contractors IT Staff  Involved in automating processes

Insert software product logo (or name) on slide master Benefits to FHWA Consistent Federal Reporting requirements Timely responses from agencies to FHWA

Insert software product logo (or name) on slide master Our efforts to involve FHWA Subcommittee on Civil Rights Subcommittee on Construction Contractor Associations???

Insert software product logo (or name) on slide master Highway Contractor Involvement Information would come directly from the contractor :  through a electronic transfer of payroll information  be entered manually through a electronic interface by small contractors Cost to the contractor should not be an undue burden

Insert software product logo (or name) on slide master CRLMS What is the status?

Insert software product logo (or name) on slide master What has happened recently? AASHTO held meeting with FHWA Office of Civil Rights to determine their interest, and support, of an AASHTO CRLMS module Subgroup of states has prepared a list of “Must Haves” ITI has prepared “low cost, likely cost, and high cost” to complete the Must Haves

Insert software product logo (or name) on slide master What is next Get a commitment from FHWA on which federal funds a state could use to fund CRLMS Solicitation planned for late this calendar year

Insert software product logo (or name) on slide master Development Schedule Preview showing – August 2006  AASTHO Subcommittee on Civil Rights Initial Release Fall, 2006? End of Phase 1 Release – 2007?

Insert software product logo (or name) on slide master CRMLS Technical Review Team oTodd Bergland, MnDOT  TTF Representative  TRT Chair oOther members appointed by TTF  Based on states contributing funds  Expertise on Civil Rights and Labor Management

Insert software product logo (or name) on slide master Questions