H.M.S PINAFORE – Case Study Analysis Bajtosova Katarina Ratkelyte Milda

Presentation Overview Main objectives and deliverables Main activities based on the case study analysis Network diagram & Critical Path Finance Options to shorten the time Revision of the activities’ table Recommendations

Objectives To perform the H.M.S PINAFORE, which will take place from 13th of January to 22nd of January 1994.   Give students, faculty and greater community the opportunity to participate in the high quality theatre production at affordable prices. Perform the planning and all the activities involved within budget and on time. To create the most professional looking production within the budget. To make the opening night as professional as possible in order to make sure that the following performance will run smoothly.

Deliverables Ticketing ( $14 for adults and $12 for seniors and students ) Performance of H.M.S Pinafore The program – printed copies Advertising – Glossy posters, radio, television Set designed and built The place of performance -Talbot theatre ( 360 seats)  

Main Activities with Precedence No. Task Name Duration Start Finish Predecessors 1 Budget approval 1 day Tue 07/09/93   2 Hire publicity director 14 days Mon 20/09/93 3 Advertising to hire crew and cast 7 days Tue 21/09/93 Mon 27/09/93 4 Hire set designer Wed 08/09/93 5 Set designed and built 42 days Wed 27/10/93 Fri 07/01/94 4,6 6 Hire production crew 28 days Tue 28/09/93 Tue 26/10/93 7 Train production crew 12 days Sun 07/11/93 8 Hire place for auditions Mon 04/10/93 9 Auditions to hire cast 2 days Fri 08/10/93 Sat 09/10/93 3,8 10 Rehearsals 12 wks Sun 10/10/93 Sun 01/02/94 12,9 11 Hire orchestra Tue 14/09/93 12 Music Wed 15/09/93 13 Photograph cast and crew/ collect biographies 35 days Tue 30/11/93 6,11,9 14 Enter information into computer Wed 01/12/93 15 Printing 5 days Thu 02/12/93 Thu 06/01/94 16 Publicity Tue 19/10/93 17 Order costumes Sun 17/10/93 18 Costume parade and alterations Sat 08/01/94 Wed 12/01/94 5,17 19 Dress rehearsal Thu 13/01/94 20 Performances start 19,15,7,10,16 Activities on the critical path

Network Diagram & Critical Path See the MS Project for more information

Finance Overview Total funds available $28,000 Fixed Expenses $14,000 Printing $3,500 Advertising Space $40 Costumes $6,500 Builder $3,360 Total Expenses $27,400 Funds left $600

Options for Francis to shorten time Activity Extra Cost Time reduced Comments One additional Rehearsal/week $0 3 weeks and 1 day They need to be careful mainly because they are dealing with volunteers. Cut down on number of rehearsals Due to the less rehearsals they might not look as professional as they want to and the overall performance may be affected. Printing $ 750 3 days They do not have enough funds to proceed with this option. Costume Extra $100/day 5 days In terms of finance, they could afford it but it would not make much difference in terms of timing as the main problem in the plan is rehearsals. Additional builder $ 80/day 1 week Financially, they will not be able to afford additional builder.

Revision of the precedence table and network diagram Auditions and hiring the cast Orchestra rehearsals Cast rehearsals Timing issues Activity 3 (Advertising to hire crew and cast) & 8 (Hire place for audition)

Recommendations to Francis No. Task Name Duration Start Finish Predecessors 1 Budget approval 1 day Tue 07/09/93   2 Hire publicity director 14 days Mon 20/09/93 3 Advertising to hire crew and cast 7 days Tue 21/09/93 Mon 27/09/93 4 Hire set designer Wed 08/09/93 5 Set designed and built 42 days Wed 27/10/93 Fri 07/01/94 4,6 6 Hire production crew 28 days Tue 28/09/93 Tue 26/10/93 7 Train production crew 12 days Sun 07/11/93 8 Hire place for auditions 9 Auditions to hire cast 2 days Fri 01/10/93 Sat 02/10/93 3,8 10 Rehearsals 12 wks Sun 03/10/93 Sun 11/01/94 12,9 11 Hire orchestra Tue 14/09/93 12 Music Wed 15/09/93 13 Photograph cast and crew/ collect biographies 35 days Tue 30/11/93 6,11,9 14 Enter information into computer Wed 01/12/93 15 Printing 5 days Thu 02/12/93 Thu 06/01/94 16 Publicity Tue 19/10/93 17 Order costumes Sun 10/10/93 Sun 17/10/93 18 Costume parade and alterations Sat 08/01/94 Wed 12/01/94 5,17 19 Dress rehearsal Thu 13/01/94 20 Performances start 19,15,7,10,16 Activities on the critical path Recommendations to Francis Reduce the number of planned rehearsals. Increase the number of rehearsals per week. Add one more hour to the duration of each rehearsal. Activity 3 (Advertising to hire crew and cast) & 8 (Hire place for audition) starting at the same time.

Recommendations to Francis for next year Earlier start of the project. Use some human resources from previous projects. No formal project plans have been set. Contracts with the suppliers could be considered in order to save some money.

Thank you for your attention