Microsoft Windows 7 - Illustrated Understanding File Management

2 Microsoft Windows 7 - Illustrated Objectives Understand folders and filesUnderstand folders and files Create and save a fileCreate and save a file Explore the files and folders on your computerExplore the files and folders on your computer Change file and folder viewsChange file and folder views Open, edit, and save filesOpen, edit, and save files

3 Microsoft Windows 7 - Illustrated Objectives Copy filesCopy files Move and rename filesMove and rename files Search for files, folders, and programsSearch for files, folders, and programs Delete and restore filesDelete and restore files

4 Microsoft Windows 7 - Illustrated Understanding Folders and Files File management refers to the strategy and tasks that you use to organize and maintain the folders and files on a diskFile management refers to the strategy and tasks that you use to organize and maintain the folders and files on a disk You need to develop a strategy that enables you to quickly find the files you needYou need to develop a strategy that enables you to quickly find the files you need Windows provides a variety of file management tools to assist you in these tasksWindows provides a variety of file management tools to assist you in these tasks

5 Microsoft Windows 7 - Illustrated Understanding Folders and Files You can use Windows 7 to create folders for storing and organizing filesYou can use Windows 7 to create folders for storing and organizing files Folders provide a location for storing your important filesFolders provide a location for storing your important files Folders organize files into smaller groups of related files for ease of access and useFolders organize files into smaller groups of related files for ease of access and use When you create a folder, you give each folder a unique folder name that identifies the types of files you store in the folder and the purpose of the folderWhen you create a folder, you give each folder a unique folder name that identifies the types of files you store in the folder and the purpose of the folder

6 Microsoft Windows 7 - Illustrated Understanding Folders and Files You can use Windows 7 to create folders for storing and organizing filesYou can use Windows 7 to create folders for storing and organizing files A folder can contain other folders, called subfolders, to further organize files into smaller groupsA folder can contain other folders, called subfolders, to further organize files into smaller groups The term file hierarchy describes the logic and layout of the folder structure on a diskThe term file hierarchy describes the logic and layout of the folder structure on a disk Windows 7 provides a Documents folder on the hard disk drive where you create folders and subfolders for your filesWindows 7 provides a Documents folder on the hard disk drive where you create folders and subfolders for your files

7 Microsoft Windows 7 - Illustrated Understanding Folders and Files You can use Windows 7 to create folders for storing and organizing filesYou can use Windows 7 to create folders for storing and organizing files Most programs automatically assume you want to save and open files in the Documents folderMost programs automatically assume you want to save and open files in the Documents folder Windows 7 provides other folders for other types of files, such as:Windows 7 provides other folders for other types of files, such as: MusicMusic PicturesPictures VideosVideos

8 Microsoft Windows 7 - Illustrated Folder Subfolders File Subfolders Files Example of a File Hierarchy

9 Microsoft Windows 7 - Illustrated Creating and Saving a File Any document you create with a program is temporarily stored in RAMAny document you create with a program is temporarily stored in RAM If the power fails, then everything in RAM is lostIf the power fails, then everything in RAM is lost You must save your document to a disk, either before you exit the program or periodically while you use the programYou must save your document to a disk, either before you exit the program or periodically while you use the program When you save a document, it is recorded in a file on a diskWhen you save a document, it is recorded in a file on a disk

10 Microsoft Windows 7 - Illustrated Creating and Saving a File The program you are using will add a file extension at the end of the filename you provideThe program you are using will add a file extension at the end of the filename you provide The file extension identifies the type of file, for example, a document file, a video file, or a music fileThe file extension identifies the type of file, for example, a document file, a video file, or a music file The file extension is a three- or four-letter sequence, preceded by a periodThe file extension is a three- or four-letter sequence, preceded by a period

11 Microsoft Windows 7 - Illustrated Saving a Document You can use the following options to save a document: File, Save or Save Button The first time you save a document, this menu option or button displays a Save As dialog box so that you can select the drive and folder where you want to save the file and so that you can enter a filenameThe first time you save a document, this menu option or button displays a Save As dialog box so that you can select the drive and folder where you want to save the file and so that you can enter a filename If you open a previously-saved document, make changes to the document, and then save it again, these options replace the previous version of the document and save the document in the same folder under the same filenameIf you open a previously-saved document, make changes to the document, and then save it again, these options replace the previous version of the document and save the document in the same folder under the same filename

12 Microsoft Windows 7 - Illustrated Saving a Document You can use the following option to save a document: File, Save As This menu option always displays a Save As dialog box so that you can select the drive and folder where you want to save the file and so that you can enter a filenameThis menu option always displays a Save As dialog box so that you can select the drive and folder where you want to save the file and so that you can enter a filename You can use this menu option to save a previously-saved file:You can use this menu option to save a previously-saved file: On a different diskOn a different disk In a different folderIn a different folder Under a different filenameUnder a different filename Some combination of these three optionsSome combination of these three options

13 Microsoft Windows 7 - Illustrated Save As Dialog Box

14 Microsoft Windows 7 - Illustrated Using Windows 7 Libraries A library gathers files and folders from different locations on your computer and displays them in one locationA library gathers files and folders from different locations on your computer and displays them in one location A library is not a folder that stores files, but rather a way of viewing similar types of documents that you have stored in multiple locations on your computerA library is not a folder that stores files, but rather a way of viewing similar types of documents that you have stored in multiple locations on your computer

15 Microsoft Windows 7 - Illustrated Exploring the Files and Folders on Your Computer In a Windows Explorer window, you can navigate through your computer contents using the File list, the Address bar, and the Navigation paneIn a Windows Explorer window, you can navigate through your computer contents using the File list, the Address bar, and the Navigation pane

16 Microsoft Windows 7 - Illustrated Drive Type DriveIcon Friendly Name Drive Name Called Hard Disk Drive Local Disk C: Drive C CD Drive CD-RW Drive, CD-R Drive, or CD-ROM Drive Next available drive letter, for example, D: Drive D DVD Drive DVD-RW Drive, DVD-R Drive, or DVD-ROM Drive Next available drive letter, for example, E: Drive E USB Flash Drive [varies] Next available drive letter, for example, F: Drive F Drive Names and Drive Icons

17 Microsoft Windows 7 - Illustrated Exploring the Files and Folders on Your Computer Windows 7 lets you create a homegroup, a named set of computers that can share informationWindows 7 lets you create a homegroup, a named set of computers that can share information If your computer is in a homegroup with other Windows 7 computers, you can share libraries and printers with those computersIf your computer is in a homegroup with other Windows 7 computers, you can share libraries and printers with those computers Sharing a library

18 Microsoft Windows 7 - Illustrated Opening, Editing, and Saving Files Once you have created a file and saved it with a name in a folder on a storage device, you can easily open it and edit itOnce you have created a file and saved it with a name in a folder on a storage device, you can easily open it and edit it Navigating in the Open dialog box

19 Microsoft Windows 7 - Illustrated Copying Files The ability to copy folders and files allows you to create backups of important folders and files in case you lose the original folders and filesThe ability to copy folders and files allows you to create backups of important folders and files in case you lose the original folders and files If you lose your original folder or file, you can copy it from your backupIf you lose your original folder or file, you can copy it from your backup

20 Microsoft Windows 7 - Illustrated Copying Files When you use the Copy command, Windows 7 places a duplicate copy of the file on the clipboardWhen you use the Copy command, Windows 7 places a duplicate copy of the file on the clipboard When you copy a file, the original file stays in its current location and you have a duplicate copy of the same file in another locationWhen you copy a file, the original file stays in its current location and you have a duplicate copy of the same file in another location Hard Disk Drive USB Flash Drive Copy

21 Microsoft Windows 7 - Illustrated Copying Files

22 Microsoft Windows 7 - Illustrated Copying Files You can use the Send To command to quickly copy a file, a group of files, a folder, or a group of files from one disk drive to anotherYou can use the Send To command to quickly copy a file, a group of files, a folder, or a group of files from one disk drive to another

23 Microsoft Windows 7 - Illustrated Moving and Renaming Files You can move one of more files or foldersYou can move one of more files or folders When you move a file, the file is transferred to the new location and no longer exists in its original locationWhen you move a file, the file is transferred to the new location and no longer exists in its original location You can move a file using the Cut and Paste commandsYou can move a file using the Cut and Paste commands You can rename files to make the names more descriptive or accurateYou can rename files to make the names more descriptive or accurate

24 Microsoft Windows 7 - Illustrated Moving and Renaming Files Drag and drop is a technique in which you use your pointing device to drag a file or folder into a different folder and then drop it, or let go of the mouse button, to place it in that folderDrag and drop is a technique in which you use your pointing device to drag a file or folder into a different folder and then drop it, or let go of the mouse button, to place it in that folder

25 Microsoft Windows 7 - Illustrated Searching for Files, Folders, and Programs Windows Search helps you quickly find any file, folder, or programWindows Search helps you quickly find any file, folder, or program The search text you type is called the search criteriaThe search text you type is called the search criteria Search criteria can be a filename, part of a filename, or any other characters you chooseSearch criteria can be a filename, part of a filename, or any other characters you choose

26 Microsoft Windows 7 - Illustrated Searching for Files, Folders, and Programs To search your entire computer, including its attached drives, you can use the Search box on the Start menuTo search your entire computer, including its attached drives, you can use the Search box on the Start menu To search within a particular folder, you can use the Search box in a Windows Explorer windowTo search within a particular folder, you can use the Search box in a Windows Explorer window

27 Microsoft Windows 7 - Illustrated Searching for Files, Folders, and Programs Searching on criterion “me”

28 Microsoft Windows 7 - Illustrated Searching for Files, Folders, and Programs You can perform advanced searches by using different search criteria such as:You can perform advanced searches by using different search criteria such as: File extensionFile extension First, last, or first and last name of the file creatorFirst, last, or first and last name of the file creator Date of file creationDate of file creation Document titleDocument title Person’s name to find his or her addressPerson’s name to find his or her address

29 Microsoft Windows 7 - Illustrated Deleting and Restoring Files If you no longer need a folder or file, you can delete it from the storage deviceIf you no longer need a folder or file, you can delete it from the storage device By regularly deleting files and folders you no longer need and emptying the Recycle Bin, you free up valuable storage space on your computerBy regularly deleting files and folders you no longer need and emptying the Recycle Bin, you free up valuable storage space on your computer Windows 7 places files and folders you delete in the Recycle BinWindows 7 places files and folders you delete in the Recycle Bin If you delete a folder, Windows 7 removes the folder as well as all files and subfolders stored in itIf you delete a folder, Windows 7 removes the folder as well as all files and subfolders stored in it

30 Microsoft Windows 7 - Illustrated Deleting and Restoring Files Delete File dialog box

31 Microsoft Windows 7 - Illustrated Deleting and Restoring Files If you later discover that you need a deleted file or folder, you can restore it to its original location, but only if you have not yet emptied the Recycle BinIf you later discover that you need a deleted file or folder, you can restore it to its original location, but only if you have not yet emptied the Recycle Bin Emptying the Recycle Bin permanently removes the deleted folders and files from your computerEmptying the Recycle Bin permanently removes the deleted folders and files from your computer Files and folders you delete from a removable storage drive do not go to the Recycle Bin; they are immediately and permanently deleted and cannot be restoredFiles and folders you delete from a removable storage drive do not go to the Recycle Bin; they are immediately and permanently deleted and cannot be restored

32 Microsoft Windows 7 - Illustrated Deleting and Restoring Files Restoring a file from the Recycle Bin