Introduction to PowerPoint Microsoft PowerPoint is a Microsoft Office application that can help you create a professional, computerized slide show presentation. Presentation is an application that allows a user to create and save to use as a slide show. Pasewark & Pasewark Microsoft Office 2007: Introductory

Introduction to PowerPoint (continued) Presentation can include: Text Drawn graphics Clip art Photographs Tables Charts Flash animation files Animated clip art Links to Web sites Sound Movie clips Pasewark & Pasewark Microsoft Office 2007: Introductory

Reviewing the PowerPoint Window Title bar is at the top and identifies the program you are working in and file name. Microsoft Office Button opens the Office menu. Quick Access Toolbar has buttons for frequently used commands. The Ribbon has graphic command buttons organized by tabs and in groups. Pasewark & Pasewark Microsoft Office 2007: Introductory

Reviewing the PowerPoint Window (continued) The work area is divided into three panes: Slides tab: Displays thumbnails including the graphics. Outline tab: Displays the text on the slides. Slide pane: Where you do most of the work of adding text and graphics to the slide. The status bar appears at the bottom and tells you which slide is displayed and total number of slides. Pasewark & Pasewark Microsoft Office 2007: Introductory

Opening and Viewing an Existing Presentation (continued) A slide show is a series of slides. Transition is a feature that can be applied in presentations to control the way slides move on and off the screen. Animation is the way text and objects move on and off a slide during a slide show. Pasewark & Pasewark Microsoft Office 2007: Introductory

Microsoft Office 2007: Introductory Changing Views You can view a presentation in four ways: Normal view: The default view in a presentation; which contains the slide pane, the outline pane, the task pane and notes pane Notes Page view: Printouts that contain the slide image in the top half of the page and the speaker’s notes in the lower half of the page. Slide Sorter view: A view that displays all slides simultaneous in miniature form. Slide Show view: Runs slides as they appear during a presentation. Pasewark & Pasewark Microsoft Office 2007: Introductory

Changing Views (continued) In Normal View you can have up to four panes: Slides tab and Outline tab: Slides tab shows thumbnails of your slides and Outline tab shows text in an outline format. Slide pane: Displays one slide at a time and is where you edit text. Notes pane: Is where you add speaker notes. Task pane: Opens up on the right for some tasks such as inserting clip art. Pasewark & Pasewark Microsoft Office 2007: Introductory

Inserting a New Slide with a New Slide Layout The slide layout is the arrangement of placeholders on slide. Objects are text, graphics, illustrations, tables, and charts. Graphics is an image or object created or inserted into a document that illustrates the text or makes the page more attractive The default layout includes placeholders for titles, text and content. Placeholder is a boxed outline on a slide that can be used to insert text or an object when clicked. Pasewark & Pasewark Microsoft Office 2007: Introductory

Microsoft Office 2007: Introductory Applying Themes You can use a theme to change the appearance of your slides without changing the content. Themes are prepared designs that can be applied to presentation slides that include patterns, formatting, and color schemes. To apply a theme to an existing presentation, click the Design tab on the Ribbon. There is a Live Preview feature where you can see the effect of the theme on your slide. Pasewark & Pasewark Microsoft Office 2007: Introductory

Applying Themes (continued) Themes come with default fonts and colors that you can change. You can use a theme to change the appearance of a single slide without changing the rest of your presentation. Click the Design tab on the Ribbon to display the Themes group and apply themes to individual slides. Pasewark & Pasewark Microsoft Office 2007: Introductory

Using Slide Sorter View Slide Sorter view displays thumbnails of the slides on the screen that you can rearrange easily. This view gives you an overview of the entire presentation. Use Slide Sorter view to set slide timings, transitions, and animations. To switch to this view, click the View Shortcuts Slide Sorter button on the status bar or the Slide Sorter button on the View tab. Pasewark & Pasewark Microsoft Office 2007: Introductory

Microsoft Office 2007: Introductory Using Slide Show View In Slide Show view you run your presentation on your computer as if it were a slide projector. Each slide fills the screen. Animations, sounds and videos play. To switch to this view, click the Slide Show button on the Ribbon or the status bar, or press F5. Pasewark & Pasewark Microsoft Office 2007: Introductory

Microsoft Office 2007: Introductory Deleting Slides To delete a slide in Normal view, press the Delete key when that slide is displayed. You can also delete a slide using the Ribbon, on the Home tab, in the Slides group, by clicking the Delete button. If you accidentally delete a slide, click the Undo Delete Slide button on the Quick Access Toolbar. Pasewark & Pasewark Microsoft Office 2007: Introductory

Printing a Presentation You can print your presentation as slides only, with notes, or as an outline. Handouts is a print option that allows you to choose the number of slides displayed per page and places a thumbnail, or small picture of each slide on the page. You can print handouts with 2, 3, 4, 6 or 9 slides per page, arranged horizontally or vertically. Click the Microsoft Office Button, then press Print to open the Print dialog box. Pasewark & Pasewark Microsoft Office 2007: Introductory

Printing a Presentation (continued) You can print all the slides, only the current slide or any combination of slides. You can also choose to print your slides in color, Pure black and white, or Grayscale. You can also choose if you want a border. To make sure the slides fit on a page correctly, there is a Scale to fit paper option. Pasewark & Pasewark Microsoft Office 2007: Introductory

Closing a Presentation and Exiting PowerPoint To close a presentation, click the Microsoft Office Button, then click Close on the Office menu. Or, click the presentation window Close button. To exit PowerPoint, click the Microsoft Office Button, then click Exit PowerPoint. Or, click the Close button in the upper-right corner of the title bar. You will be prompted to save any changes to the file before exiting. Pasewark & Pasewark Microsoft Office 2007: Introductory