February 2006 copyright Michael Welch, Blinn College This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.

February 2006 copyright Michael Welch, Blinn College About Blinn College Campuses –Brenham: 2,328 –Bryan: 10,535 –Schulenburg: 330 –Sealy: 65 Total student population of 13,258.

February 2006 copyright Michael Welch, Blinn College Problem Steady escalating number of pages printed in student areas Large volume of pages left behind

February 2006 copyright Michael Welch, Blinn College Committee Server Admin. Open lab manager Bryan Library Director- Bryan and Brenham Admin. Computing Director Dean Acad. Tech. Business Services Learning Center Director –Bryan Computer Science Div. Chair- Bryan and Brenham Student

February 2006 copyright Michael Welch, Blinn College Comparison TAMU –$15.00 per long semester –$7.50 per summer session –$.10 per page simplex –$.19 per page duplex –color is always charged $.85 per page University Copy Center –$.07 b/w –$.14 color Collin County CCD –$30 per semester –$.10 per page Dallas CCCD –$.10 per page –library offers one free printer for typed student assignments via Microsoft Word

February 2006 copyright Michael Welch, Blinn College Print Policy Schedule $15 per student per semester (no rollover) b/w single side $.07 per sheet b/w double side $.12 per sheet color single side $.50 per sheet guest card (includes $1 in printing value) $2 each

February 2006 copyright Michael Welch, Blinn College System Requirements No new staff No additional burden on other staff Simple to use Scale across all four campuses

February 2006 copyright Michael Welch, Blinn College RFP Integrate with existing computer systems Identify individual print accounts Not require students to log into computer via a Windows logon Utilize existing network laser printers Utilize either print release stations or pay at workstation Allow individual print costing for each printer Allow different print costing for duplex and simplex printing Show balance of account Allow student to add funds to their account Allow guest print access

February 2006 copyright Michael Welch, Blinn College Implementation Pilot Training Deployment

February 2006 copyright Michael Welch, Blinn College Overview of Printing 61 Printers 6 Release Stations 9 Spooled Queues 38 Direct Queues

February 2006 copyright Michael Welch, Blinn College System Layout

February 2006 copyright Michael Welch, Blinn College Operations Account Management –Batch uploads –Purses –Guest cards Semester Management –Roll over purses –Reports

February 2006 copyright Michael Welch, Blinn College Operations Open Labs and Library –Release Station Classroom lab –Direct queue Free printing at Enrollment Services

February 2006 copyright Michael Welch, Blinn College

Distributed Administration Key to success is allowing the local mangers to make the decisions for reimbursement Allow local managers to monitor and manage queue as needed Audit trail for what they have done

February 2006 copyright Michael Welch, Blinn College

Page count summary

February 2006 copyright Michael Welch, Blinn College Fall to Fall highlights 2004 Library –257,212 Open Labs – 141,359 Classrooms –61, Library – 337,349 Open Labs – 152,892 Classrooms –58,349

February 2006 copyright Michael Welch, Blinn College Total added to accounts Fall 2004 through Fall 2005 Brenham –$1,746 ≈ 24,942 sheets Bryan –$8,334 ≈119,057 sheets $10,080143,999

February 2006 copyright Michael Welch, Blinn College Changes

February 2006 copyright Michael Welch, Blinn College Changes Library: Like – Students are not wasting paper Community users have to pay to print. Students from other colleges are not using Blinn as a free print service Librarians can see the print jobs from the Pharos Remote

February 2006 copyright Michael Welch, Blinn College Changes Open Lab: Like – Students are not wasting paper Students can release multiple jobs all at once Students watch what they print, and are smarter about what they are printing and how many color copies they print

February 2006 copyright Michael Welch, Blinn College Changes Computer Science: Students are more selective about what they print Faculty have moved to more online submission of assignments

February 2006 copyright Michael Welch, Blinn College Future Issues Manage account balances Adding library copiers Recovering savings from individual depts.