Invigilation

Invigilation What is an invigilator? The person in the examination room responsible for conducting a particular examination in the presence of candidates They have a key role in upholding the integrity of the external examination/assessment process The role of the invigilator is to ensure that the examination is conducted as per the JCQ ‘ICE’ booklet JCQ

Invigilation Why do you need invigilators? The invigilator is present at all times to ensure: That all candidates have an equal opportunity to demonstrate their abilities Security at all times - before, during and after the exam That possible candidate malpractice is prevented That possible administrative failures are prevented JCQ

Invigilation Things an invigilator must do: Be familiar with the following JCQ documents JCQ

Invigilation Things an invigilator must do: Give all their attention to conducting the examination properly Observe each candidate in the examination room at all times Must inform the head of centre if they are suspicious about the security of the examination papers JCQ

Invigilation The requirements Written examinations: At least one invigilator must be present for each group of 30 candidates or fewer Practical examinations (Art timed tests, timetabled ICT and Science practical exams) At least one invigilator must be present for each group of 20 candidates or fewer On-screen tests JCQ

Invigilation Starting the examination The invigilator must ensure that: Candidates are seated according to the set seating arrangements Candidates follow the regulations of the examination Candidates check to see that they have the correct paper and all the material they need for the examination Candidates read the instructions on the front of the question paper JCQ

Invigilation Starting the examination Instructions for conducting examinations Section 10, pg 18 JCQ

Invigilation Supervising the candidates Invigilators must: Supervise candidates throughout the whole time the examination is in progress - giving their complete attention to this duty at all times Remain aware of emerging situations Move around the assessment area quietly and at frequent intervals JCQ

Invigilation Malpractice and other Irregularities Irregularities in the examination room must be recorded If a candidate is suspected of malpractice, the invigilator must warn the candidate that he/she may be removed from the examination room Remind invigilators that they must record what has happened in the examination room. In a case of suspected malpractice, invigilators should remove and keep any unauthorised material JCQ

Invigilation At the end of the examination Instructions for conducting examinations Section 14, pg 22 JCQ Tell the candidates to stop writing Allow candidates who arrived late or those with extra time to continue and tell them to stop working after the extra time allowed has passed Make sure that candidates have put the necessary information on their scripts Collect all scripts before candidates leave the examination room Check that there is a script for every candidate marked as present on the attendance register Check that the names on the scripts match the details on the attendance register Put the scripts in the order shown on the attendance register Check that candidates have used their correct centre and candidate numbers Ensure that scripts are kept secure at all times until they are despatched

Invigilation On-screen tests If possible use invigilators who are competent in the use of IT During an on-screen test candidates may have to share access to a printer. Remind your invigilators that work may need to be printed off outside the time allowed for the test Candidates must not be prevented from doing so, however, they must be supervised at all times Consider appointing an invigilator as a print monitor, collecting candidates’ printouts for them JCQ

Invigilation – Three Step Guide Name CSO Date

Invigilation Three step guide Step 1 - Preparation What skills do people need to be a good invigilator? Where will you find suitable invigilators? CSO – Step 1 Invig 3 step guide What skills do people need to be a good invigilator? Accuracy and attention to detail Flexibility Have an air of authority, yet can relate with students and staff Team player Reliable and punctual – ‘a safe pair of hands’ Ability to remain calm at all times An invigilator should be asked whether he/she has invigilated previously The head of your centre must be satisfied that he/she is a competent invigilator of examinations Consider devising a standard template which each new invigilator is required to complete

Invigilation Three step guide Step 2 - Training Prepare a handbook for invigilators using appropriate sections from the ‘ICE’ booklet Hold a training session for new invigilators Hold an update meeting for your existing invigilation team so that they are aware of any changes Make sure that invigilators are appropriately trained in their duties CSO Step 2

Invigilation Three step guide Step 2 - Training - Access Arrangements Organise a training session for those who will be facilitating an access arrangement candidate Photocopy and laminate the appropriate sections of the ‘pink’ booklet Make sure that all those involved – invigilators, readers, scribes, prompters - understand the rules Identify candidates with access arrangements on your centre timetable and on seating plans CSO

Invigilation Hints and Tips Use the QCDA Invigilation resources, particularly the Invigilation Three Step Guide Be familiar with the JCQ ‘ICE’ booklet and the Notices Do not try and do everything yourself Trust your well trained invigilators Make sure that invigilators know what is expected of them Think about appointing a senior invigilator Have a member of teaching staff present at the start of the examination Keep a database of your invigilators and use them all regularly Introduce your invigilators to the students Joint presentation