UNIVERSITY OF DUNDEE ONE IT

Professor Pete Downes - Principal & Vice-Chancellor One Dundee / One IT / One Approach Individual Consultations Collective Consultation Structure Sessions Selection Process Voluntary Severance Q&A Agenda

Professor Pete Downes Principal & Vice-Chancellor

“To become Scotland’s leading University we need an organisation that is productive, efficient, operates using single processes and approaches, makes the best use of its systems to provide information that will inform operational and strategic decisions and ensures single line management, with staff based where best to deliver the service required…” Professor Pete Downes – Principal and Vice-Chancellor One Dundee

The efficient coordination of resources in those teams supporting information systems across the University. University Strategy to 2017 One IT

“For changes like this to be effective they have to be much more than a rebranding or restructuring, they have to represent a fundamentally different approach to the way we deliver services, conduct our business and function as a University” Professor Pete Downes – Principal and Vice-Chancellor One Approach

Infrastructure Web Dev Systems Business Systems Desktop & Dev 100% core funded What does ‘in-scope’ mean?

School or College Specific Shared b/w Colleges University Wide Network, web, security, , end user devices, storage, office apps, business systems, library and learning systems, backup, DR, directories etc.

"The University is open to reviewing its position if information becomes available during consultation which means that you should not be considered within scope. The purpose of the individual consultation meeting is to confirm whether you are in scope for the IT restructure, to clarify your current role and responsibilities, to discuss the overall goals and proposed IT structure and to understand your career aspirations and how we can work together on our transformation journey. I would like to stress that this is not an interview or part of any selection process for proposed roles.” Individual Consultations

Monday 2 nd February through Friday 27 th February 50 minute meetings Work colleague or union rep to accompany if desired Member of HR Member of IT Management Team Please contact Maureen Robertson to schedule a time Meetings will be available on main campus and at Ninewells Please let Maureen know if you are interested in one of the senior positions (direct report to mgmt team) so we can prioritise the individual consultations. Only 24 meetings have been scheduled so far and 16 more have been requested Individual Consultations

Fortnightly meeting with all 3 unions Part of formal procedure for managing organisational change Collective Consultation

Dalhousie Building Tue 27th 2:30 2G13 Director’s Office Wed 28th 9:30 3G02 Business Services Wed 28 th 2:30 3G02 Infrastructure & Research Computing Scrymgeour Building Fri 30 th 2: End User Services Feb TBC - Web Structure Sessions

We will continue to follow a phased top down hiring process All Senior roles (direct reports to the management team) will be advertised and go through a formal interview process in March / April Interview panel will be comprised of university wide representation Once those roles have been filled we will determine which roles are advertised and which will be matched Selection Process

Message from HR distributed prior to Christmas Ongoing consultation with the Unions Time frame to be determined Decision on VS will be determined by SMT on basis of recommendations by IT Senior Management Team Voluntary Severance

Collective Consultation with Unions throughout the review Collective Consultation New job descriptions have been communicated and are now being graded Roles Individual Consultations Individual Consultations Communication on whether, or not, the Review is anticipated to affect their role In Scope Staff Determine transition plan for each role / individual Transition Development of the proposed processes to select for the new roles Selection NEXT STEPS

Q & A