ATPMM – a Guide to Project Proposal Development Workshop on ASEAN TELSOM Project Implementation & Funding Management Manual (ATPMM) Phnom Penh, 30 May 2014

Outlines Project proposal Project proposal concept Review of AIM2015 strategic thrusts Full project document structure Project budget AICTF-eligible budget items Project work plan Amendments 2

Project Proposal To propose a TELSOM/ATRC project, a project proponent shall prepare: – A Project Proposal Concept for consideration at TELSOM/ATRC JWG & WGs meetings (Template 2) – A Full Project Document for consideration and approval by TELSOM/ATRC (PG2) 3

Project Proposal Concept The project proposal concept should, at least, contain the following information about the project: – Title (project name) – AIM2015 Strategic Thrust/Initiative that the project supports – Purpose (high level goal or mission) – Background information (project context) – Objectives (project deliverables) – Proponent agency – Beneficiaries of the deliverables – Indicative work plan (list of activities) – Implementation method (main approach) – Funding source – Success indicators 4

AIM2015: Vision and Strategic Thrusts 5

AIM2015: Strategic Thrust 1 Economic Transformation Initiative 1.1: Create a conducive environment where businesses can grow leveraging ICT ActionDescription Facilitate sharing and exchanging of business information amongst ASEAN countries  Engage the business community to identify their ICT needs and requirements  Leverage existing initiatives and nurture the development of content and applications to facilitate information exchange and accessibility to data  Develop a conducive ICT environment for businesses Develop a framework to facilitate transparent and harmonised ICT regulations  Harmonise regulatory practices and ICT standards Initiative 1.2: Develop Public-Private Partnership (PPP) initiatives for the ICT industry ActionDescription Share various PPP models and practices amongst ASEAN countries to formulate PPP models for the implementation of ICT projects Determine best practice models most suitable for ICT partnerships between the government and the private sector across ASEAN Adopt best practice PPP models for ICT projects to promote clarity and transparency between governments and the private sector in ASEAN 6

AIM2015: Strategic Thrust 2 People Engagement and Empowerment Initiative 2.1: Ensure affordable broadband access to every community ActionDescription Study to lower intra- ASEAN roaming charges  Analyse how intra-ASEAN roaming charges are derived and can be made cheaper to promote the use of mobile broadband across the region Initiative 2.2: Ensure affordable ICT products ActionDescription Enhance implementation of mutual recognition arrangements (MRAs)  Ensure that all technical standards are in the ASEAN working language (English)  Adopt common standards to reduce time-to-market for ICT products 7

AIM2015: Strategic Thrust 2 People Engagement and Empowerment ActionDescription Survey and study to identify gaps and determine e-services to be developed  Identify relevant e-services to be developed, considering in particular the cost of such e-services and location of content  Nurture an environment to facilitate the development of affordable e-services  Promote e-services that can be adapted for local usage Provide incentives or grants to promote e- services and content development  Develop criteria to provide incentives to develop ASEAN-wide e-services and content  Provide incentives to individuals and businesses to engage in e-services and content development Initiative 2.3: Ensure affordable and seamless e-services, content and applications Initiative 2.4: Build trust ActionDescription Promote secure transactions within ASEAN  Develop mutual recognition arrangements for cross-certification of digital certificates within ASEAN  Promote the use of two-factor authentication Outreach campaign to promote awareness of cyber-security  Create public awareness through education about online security  Forge joint collaboration with industry and other stakeholders  Ensure personal data protection 8

AIM2015: Strategic Thrust 3 - Innovation Initiative 3.1: Create Innovation Centres of Excellence (COE) for Research and Development (R&D) of ICT services ActionDescription 3.1.1Establish networks of COEs  Establish COEs across ASEAN to promote R&D, innovation and transfer of technology  Connect COEs to facilitate the exchange of ideas and promote greater collaboration amongst ASEAN ICT experts Develop ASEAN digital content exchange  Develop platform to facilitate and promote the exchange of content Promote Intellectual Property Rights (IPR) at ASEAN level to safeguard innovation  Promote IPR enforcement through sharing of best practices, guidelines and frameworks across ASEAN to safeguard innovation  Provide incentives for R&D efforts as well as to acknowledge, recognise and reward ICT experts Initiative 3.2: Promote innovation and collaboration amongst government, businesses, citizens and other institutions ActionDescription Recognize and reward ICT innovators  Develop ASEAN ICT awards to promote creativity and encourage innovation  Provide incentives for R&D efforts to acknowledge, recognise and reward ICT innovators 3.2.2Launch the ASEAN CIO forum  Develop platform to promote sharing of best practices and collaboration amongst CIOs Initiative 3.3: Nurture innovation and creativity at schools ActionDescription Ensure every child has access to broadband internet  Promote access to broadband internet so that every child can remain engaged, connected and informed 9

AIM2015: Strategic Thrust 4 Infrastructure Development Initiative 4.1: Improve broadband Connectivity ActionDescription Establish an ASEAN Broadband Corridor  Identify and develop locations in each ASEAN Member State which offer quality broadband connectivity  Enable seamless usage of broadband services and applications across ASEAN to further connect and enhance the development of ICT and other sectors  Promote the diversity of international connectivity among ASEAN Member States Establish an ASEAN Internet Exchange Network  Establish a regulator-operator forum to develop a platform to facilitate intra-ASEAN internet traffic  Facilitate peering amongst ASEAN internet access providers to improve latency and speeds as well as lower costs Initiative 4.2: Promote network integrity and information security, data protection and CERT cooperation ActionDescription Develop common framework for network security  Establish common minimum standards for network security to ensure a level of preparedness and integrity of networks across ASEAN  Develop a network security “health screening” programme for ASEAN to be implemented at regular intervals  Develop best practice models for business continuity and disaster recovery for all sectors  Establish the ASEAN Network Security Action Council (multi-stakeholder) to promote CERT cooperation and sharing of expertise, amongst others Develop common framework for information security  Share best practices on the protection of data and information infrastructure across ASEAN 10

AIM2015: Strategic Thrust 5 Human Capital Development Initiative 5.1: Build Capacity ActionDescription Develop a registry of experts and innovators  Establish database of ICT experts and innovators within ASEAN  Forecast ICT manpower demand Create ASEAN ICT Scholarship Programme  Develop scholarship criteria and identify funding sources  Encourage and attract ASEAN talents to make ICT their career of choice  Support individuals with strong aptitude for ICT Initiative 5.2: Develop skills upgrading and certification ActionDescription Establish MRA for skills certification  Develop ICT skill standards for ASEAN to ensure quality of ICT talents  Promote movement of ICT human capital within ASEAN Develop ICT certification and skills upgrading programme  Adopt certification of ICT skill sets (e.g. certification of cyber-security experts and trainers)  Promote marketability of certified ICT experts  Develop a competitive ICT workforce through skills upgrading to meet the demand for ICT resources 11

AIM2015: Strategic Thrust 6 Bridging the Digital Divide Initiative 6.1: Review of Universal Service Obligation (USO) or similar policies ActionDescription Review of USO or similar policies  Review USO or similar policies with a view to include IT components and training as part of USO funding  Ensure that infrastructure covered under USO or similar programmes should be broadband internet capable Initiative 6.2: Connect schools and advocate early ICT education ActionDescription 6.2.1Prioritise roll-out to schools  Establish collaboration between ICT and education sectors to provide broadband internet access to schools within ASEAN  Include ICT as part of ASEAN school curricula to promote early ICT education Collaborate between ICT and education sectors within ASEAN  Provide comprehensive ICT training to teachers to encourage the use of ICT in education  Establish ICT exchange programmes for teachers and students  Promote joint collaboration activities to raise awareness of ICT Promote ASEAN integration through exposure to different cultures within ASEAN at an early age  Replicate the ASEAN Cyberkids Camp across ASEAN  Educate children to use ICT creatively and effectively beyond the school environment in an interactive manner  Encourage the positive use of internet  Create similar camps for teachers 12

AIM2015: Strategic Thrust 6 Bridging the Digital Divide Initiative 6.3: Improve access and relevance of information ActionDescription Collaborate with relevant ministries  Develop platform within the ASEAN institutional framework to identify relevant content for different communities and sectors within ASEAN  Facilitate access and relevance of information to promote ICT adoption  Promote public education on ICT for community development Initiative 6.4: Bridge the digital divide within ASEAN ActionDescription Bridge the digital divide within ASEAN  Integrate and review current efforts to promote ICT access and adoption to bridge the digital divide  Leverage on USO or similar policies  Facilitate access to ICT devices such as laptops, smart phones and computers  Provide sustainable measures (e.g. training) where appropriate  Harness and maximise resources to leverage on best practice models to promote ICT adoption 13

Source of Funding Possible project’s source of funding: 1.ASEAN ICT Fund or ASEAN-Japan ICT Fund, 2.ASEAN Cooperation Fund with Dialogue Partners, including ASEAN-China Cooperation (ACC) Fund, ASEAN- ROK Special Cooperation Fund (SCF), ASEAN-India Cooperation Fund, ASEAN-Russian Federation Dialogue Partnership Financial Fund, ASEAN-Pakistan Cooperation Fund, ASEAN Plus Three Cooperation Fund, and under one of the components of Japan-ASEAN Integration Fund (JAIF), 3.Self-funding by ASEAN Member States, and 4.Direct support from International Organisations, industry, or other entities. 14

Full Project Document - Summary The full project document should contain the following information about the project: – General Summary: Title Short description Approving Sectoral Body (TELSOM/ATRC) and the approval’s meeting name & date Approving Working Group and the approval’s meeting name & date (if applicable) Proponent agency’s name and address Date of preparation (or revision) Proposed funding source Proposed total budget 15

Full Project Document – Detail (1/2) – Detailed information: Project description (300 words maximum) Background and justification – Problem analysis (underlying causes of the problem or present situation, including relevant ASEAN policies or Plan of Actions) – Regionality (applicability to ASEAN as a whole) – Beneficiaries of the project’s outputs or deliverables – Project history (related projects/activities previously or currently carried out) Objectives (project goals) Output, Indicators and Activities 16

Full Project Document – Detail (2/2) – Detailed information: Management and Implementation Arrangements – Designation of managing agency and implementing agency. Monitoring and Evaluation Arrangements – Description of monitoring, evaluation and follow-up plan as well as the designation of responsible parties. Cross cutting issues that the project will address. Potential risks and the mitigation plan. – Appendices 1.Detailed budget proposal 2.Indicative work plan (activities time frame) 3.Notation on additional supporting documents 17

Annexes 1 & 2 Please see the templates 18

AICTF Eligible Budget Items Categories of budget items eligible for AICTF support: – Direct labor – Traveling expenses – Hosting expenses – Publication & distribution costs Other expenses should be born by the proponent on a self-funding basis. 19

Eligible Labor Costs Consultant fee and expert or speaker honorarium – The range of consultant fee’s rate is USD 200 – 300 per day or USD 8,000 per month per person (nett) – One-time honorarium for experts, speakers, or trainers for professional services at an ASEAN event. The standard honorarium per person is USD 250 – 500 (nett) Translation fees and clerical work or researcher cost are not eligible for the ASEAN ICT Fund 20

Traveling Expenses (1/2) Airfare – Travel of ASEAN Experts (e.g. trainers, speakers, and consultants) and sponsored participants to an ASEAN event within ASEAN region will receive funding of USD 700 each to cover airfares. – If the travel is to and from other regions, the budget is within USD 1,000–1,200 range. – The travel claim is based on the actual expenditure or the set amount (whichever is lower) 21

Traveling Expenses (2/2) Daily Sustenance Allowance (DSA) – The ASEAN ICT Fund’s traveler is eligible for daily subsistence allowance (DSA) to covers accommodation, meals and all other incidental expenses. – The rate per day is set at USD 250, if in Singapore; USD 200, if in Brunei Darussalam or Malaysia; or USD 150, in other ASEAN countries. Other expenditures, such as transportation to/from airports, travel insurance, separate airport tax, visa fee, transaction cost, etc. are not allowed under the ASEAN ICT Fund 22

Hosting Costs The Hosting Country for a physical meeting is eligible for a lump sum of USD 5,000 per year to cover hosting expenses (e.g., conference and Secretariat room rental, conference support and organising, stationery). A hosting cost contribution is subject to the requirement of physical meeting and be disbursed once a year per AMS. 23

Publication & Distribution Costs Publication and distribution costs, referring to any cost to disseminate information of the project activities, are allowable on reimbursement basis up to maximum of USD 5,000. Consideration should also be given to electronic publishing or black and white hardcopies. At least four (4) hard copies and a softcopy of any proceedings, publications or materials (e.g. CD-ROM, videos) produced should be sent to the ASEAN Secretariat via the PC. Ten (10) hardcopies shall be sent to other AMSs and ASEAN ICT Centre. 24

Other Expenses ASEAN ICT Fund cannot be used for other expenses such as photocopying costs, fax, telephone, equipment rental, mail and courier costs related to an event. Equipment purchase is not allowable. 25

Amendments Project proposal should be kept up-to-date, especially, the work plan (Annex 2). Newly revised proposal should be submitted to AICTC via ASEAN Secretariat for monitoring and evaluation purposes, at least, before submitting a request for fund disbursement. 26

Questions?