Collaboration, Continuity and Capability.  4 participating B.A.s (TCC, TPG, TPL and TSN)  9 GIS staff with 1 GIS Coordinator - HQ  Pooled resources.

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Presentation transcript:

Collaboration, Continuity and Capability

 4 participating B.A.s (TCC, TPG, TPL and TSN)  9 GIS staff with 1 GIS Coordinator - HQ  Pooled resources  Common workload repository  Shared common workload when necessary  Shared understanding of priorities  Lever ability to work remotely  Build towards best practices  Common GIS data management

 Operations depend on GIS  Many GIS services are conducive to remote work  Workloads fluctuate  GIS skills can be broad and specialized  GIS staff are very marketable  Hiring/training GIS staff can be challenging  Varied GIS practices between Business Areas  Coordinating GIS activities challenging

 Service Request process  Workload Prioritization  Process for sharing workloads  Procedures for ID’ing and implementing BP’s  Identification of GIS skill sets  Staff developmental opportunities  Gap Analyses – Equalizing Business Area data stewardship levels

 Staff coverage  GIS Analyst hired within 1 month of start – TCC  GIS Analyst vacancy - TPL  GIS Technician vacancy – TCC  GIS Technician – Educational leave – TPG  GIS Analyst– Bereavement leave – TPG  GIS Data Analyst – Part time hours - TPG (20%) ▪ GIS Technician – Part time hours – TPL (20%)  Workload ▪ Monthly workload metric capturing and monitoring ▪ TPL GIS technician dedicated 80% to TCC ▪ TSN staff providing bulk of shared workload coverage ▪ TCC primarily benefitting from shared resources ▪ Identification of GIS-related tasks beyond workload prioritization list/repository ▪ Common workload repository viewable by all BA staff ▪ Collaborative effort to best practices/ working groups and Pilot intiatives

 Best Practices  Peaches server data share  Brushing processes compared/contrasted amongst BA’s  Planting processes compared/contrasted amongst BA’s  Survey processes comparison in progress  Elements of Multi-phase compared/contrasted

 Services Regular services as before continued Provided monthly reports on Corp Mandatories Training of non-GIS staff on GIS capabilities Monthly reports on workload metrics Scheduled Field team visits Scheduled site visits Scheduled integration with Business Area leadership meetings

 Steering Committee  Very positive – desire to continue  GIS Staff  Surveys conducted – May & November ▪ Generally positive ▪ Some concern regarding staffing levels, training & motives  Business Area staff  Survey in May/2012 and Jan/2013 ▪ Vast majority positive to very positive ▪ Desire to learn more about GIS ▪ Communication remains consistent or has improved