STATEWIDE DATA COLLECTION AS A BEST PRACTICE Presented by: Katy Kujawski of Community Action Partnership Association of Idaho.

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Presentation transcript:

STATEWIDE DATA COLLECTION AS A BEST PRACTICE Presented by: Katy Kujawski of Community Action Partnership Association of Idaho

OUR STORY – WHERE WE’VE BEEN 2005: First mandatory report containing the National Performance Indicators ~2006: CAPAI purchases an agencies database for statewide consumption. The system was built in : Agencies identified the need for better reporting. 2009: CAPAI responds with an add-on adhoc reporting system “Report Writer”. Guaranteed to be fully functional by January 1, Budget of $10,000.

OUR STORY – WHERE WE’VE BEEN 2010: “CAPAI, we have a problem…” 1.The realization that the data collection system we have is not meeting reporting needs, has no data integrity, and holds no historical data. 2.Age of ARRA – agencies had funding, but no knowledge of the problem or next steps. CAPAI and state had no money. 3.Weatherization was in a crunch to maintain compliance in their reporting systems. Focus was to get an energy audit tool up and running.

OUR STORY – WHERE WE’VE BEEN 2010: The beginning of working with contractors to get our system “right” 1.Problems further identified and confirmed. 2.Hope existed : Contractor, round 2 1.Some good changes, but no fix 2.Considerable data integrity issues and reporting issues. 3.Agencies are fed-up.

OUR STORY – WHERE WE’VE BEEN October 2012: Database Committee 1.Association Board formed a committee to examine the problem. 2.Committee met face-to-face and over the internet. 3.Compiled list of 91 issues/needed items. 4.Attended online demos with potential vendors. 5.Vetted RFP, reviewed responses, scored submissions. 6.Submitted recommendation to the Board. 7.Board voted and CAPAI entered into a contract with vendor.

OUR STORY – WHERE WE’VE BEEN 2012: While the committee was meeting, Contractor Round 3 1.Had to keep what we had running. 2.CAPAI absorbing over $80,000 of database costs and data is still not usable. 3.Still had a contingency in support of not changing from old system or old way of tracking.

OUR STORY - TODAY 1.Working towards implementation. 2.Converting as much old data into new system. 3.Full implementation roll-out: training, policies, and processes. 4.Moving from services to goals and lining up system with reporting and case management needs.

INTO THE FUTURE We have ways to track the work we do and outcomes we obtain. A way to show that a family has “exited” poverty.