Defense Medical Human Resources System – internet (DMHRSi) Information Manager Human Capital Portfolio of Systems 24 January 2012 1

MORE THAN JUST TIMECARDS… Agenda What is DMHRSi ? DMHRSi – Past DMHRSi – Present DMHRSi – Future & Next Steps MORE THAN JUST TIMECARDS…

IT’S ALL ABOUT THE INFORMATION !! DMHRSi Web-based Tri-Service human resource management system Gives MTFs and commanders ready access to essential: Manpower data/hierarchies Personnel data Labor cost assignment data or MEPRS Timecards Education and Training data Readiness data IT’S ALL ABOUT THE INFORMATION !!

Other Federal Employees (PHS, VA) Leadership Needs for Human Resources Information Organization Where Are They? Who Are They? Personnel Manpower Volunteers Active Duty Doctrine Personnel Civilians Education & Training Contractors Readiness Labor Cost Accounting Who is deployable? Who is trained? USUHS Materiel Solution Training Other Federal Employees (PHS, VA) Reserves & Guard How much do they cost?

DMHRSi – Past Persian Gulf War, GAO, and Congressional Interest Web-based, Commercial Off the Shelf Deployed to All Hospitals, Medical, Dental & Vet Clinics as of 30 Sep 2009 Over 600 sites and 170,000 users worldwide $168M Total Lifecycle Costs since 1998 $11M Annual Sustainment Costs The short answer is “because we have been told to” The Government Accountability Office is an investigative arm of Congress. Several studies have identified inefficiencies and deficiencies in managing our healthcare program using three different manpower and personnel systems. Key Findings include: Joint/Tri-Service personnel management – Need to manage as one, not three. Avoids duplication, etc., Visibility of personnel – Where are your medical assets at any given time? Are they trained? Risks associated with paper-based records. Standardized accounting for labor – No way to compare productivity between like-sized MTFs unless the labor accounting is consistent Transition: So now that we understand why we have DMHRSi, what do we have? History: Since 1995, there has been an effort to provide the MHS a human resource system In 2000, DMHRSi was born, with updated requirements Oracle E-Business Suite Human Resource Management System (HRMS) Discoverer Plus reporting tool Data Input: Source systems (23 interfaces) and site input DMHRSi includes three key software solutions: The front-end user interface, the back-end Oracle database, and the reports application, Discoverer Plus. With these tools, we have the most powerful human resource management tools commercially available and we are the largest implementation of this Oracle product in the world. Because so much of our data resides in Service-owned data systems, we have established interfaces which “feed” information to DMHRSi. Although Capability 188 provides the foundation for DMHRSi, why do we need this capability at all? All three Services already have systems that track manpower, people, readiness, MEPRS data, and Education & Training data, so why do we need DMHRSi? 5

DMHRSi – Present Army using “Line” systems for E&T and Readiness Navy turning off legacy systems AF using its own systems for E&T and Readiness JTF CapMed dependent on DMHRSi to manage complicated HR/Manpower/LCA functions TMA/USUHS not using DMHRSi JTF CAPMED: Writing Tri-Service-specific business rules on the use of DMHRSi Allows visibility of Navy and Army staff at Bethesda and Ft Belvoir

DMHRSi Benefits Enables consoldiation of all HR functions Eliminates need for stand alone systems and redundant data bases Provides Tri-Service standardized labor costing approach Tracks the cost of medical readiness In-/Out-Processing times greatly reduced Personnel have visibility of their own information (Self-Service) Supervisors gain instant access to critical information on personnel Instant visibility of projected gains/losses and sponsor information Provides visibility of staffing levels (requirements vs actual) One query for all personnel types (Active Duty, Civilian Contract, Reserve)

DMHRSi Benefits (continued) Tracks historical training (Joint Commission requirement) Instant visibility of training available at MTF or across the MHS Training requests online vs paper Allows supervisors to schedule training for projected gains prior to arrival Single data base for all training received Service systems and MHS Learn interface with DMHRSi Instant access to readiness posture of personnel Visibility of HR data Tracks readiness equipment/clothing issue; medical/administrative requirements Single source for National Provider Identifier (NPI)

Automation of manual interfaces via Informatica DMHRSi – Future Automation of manual interfaces via Informatica DMHRSi Data Fidelity Reporting (DiDFR) MHS HR / Business Intelligence Solution Deployment targeted for FY13 Ongoing efforts to configure system to support Tri-Service MTFs Common lexicon to improve data consistency Upgrade to R12 – newest software version DONE! (Sep 2011) Funding Status is Great – $11M RDT&E Money available for new functionality, POM 2012 Initiatives being costed MHS Leadership is engaged – HC Stakeholders, improving the governance structure, setting priorities JTF CapMed and other Joint Medical Facilities need DMHRSi – Leaders want single system for managing medical human resources Manual Interfaces to be automated – Informatica will improve data quality

The Way Ahead DMHRSi funded through FYDP (sustainment only) System performance metrics being developed Standardization of business rules

Questions?

Back-Up

Examples of Available Data/Reports Alpha Rosters by MTF or work center Roster by person type Roster by skill type Roster by Occupation Code Rosters with home address and phone All positions and who is filling them All empty positions Roster of all personnel with a specialty (i.e. mental Health) Deployed Personnel All supervisors and who they supervise All positions by organization List of critical employee dates List of people by pay grade List of Org/Group mismatch All positions with more than one person assigned All personnel who require a NPI number and if it is entered LCA records on Orgs All timecard approvers by Group Status of all timecards Hours reported by MEPRS Code and work assignment All training history Training history by individual course HR errors that effect EAS files Skill Type/suffix to Occ Code mismatch All loaned personnel All borrowed personnel Roster of all dual component personnel